Project Coordinator Remote Jobs

93 Results

+30d

Project Coordinator

Hitachi SolutionsManila, Metro Manila, Philippines, Remote
Dynamics

Hitachi Solutions is hiring a Remote Project Coordinator

Company Description

Hitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners. We strive to provide ideal solutions and products to customers in a diverse set of countries and regions including Asia, North America, and Europe. Using a portfolio of management consulting, implementation, and support services, we help our clients compete with the largest global enterprises leveraging powerful, affordable, and easy to use industry solutions built on Microsoft technologies. Our vision is to help our customers achieve their vision through superior products, prices, and people. Hitachi solutions has been recognized as the winner for the 2021 Microsoft Dynamics 365 Field Service Partner of the Year Award and also named a finalist for the Dynamics 365 Customer Service Partner of the Year, Dynamics 365 Marketing Partner of the Year, Dynamics 365 Sales Partner of the Year, and Government Partner of the Year.

Job Description

  • Effectively performs the day-to-day coordination of activities within the project team members and ensure that all tasks are complete as planned. • Attends all project related meetings to capture RAID (Risk, Actions, Issues and Decisions) items and prepare minutes of meetings.
  • Takes responsibility for ensuring that the RAID Log is constantly updated.
  • Reviews the RAID Log with Project Manager to ensure proper management of all outstanding items.
  • Prepares the Weekly Status Report and reviews the report with the Project Manager prior to posting.
  • Ensures that the Change Request Log is constantly updated and discussed with the Project Manager to properly manage exceptions against approved project scope, timelines and budget.
  • Assists the Project Manager in managing the project portal to ensure all project assets are uploaded in the portal.
  • Assists the Project Manager in preparing presentation decks for meetings (e.g. Steering Committee Meetings, Stream Leads Meeting, etc.).
  • Prepares / assists the Project Manager in creating and maintaining the project timeline in Microsoft Project.
  • Reviews timesheets for proper project charging and submits to Project Manager for review and approval.
  • Prepares schedules of what needs to be completed by what date, as well as of team meetings and coordinating the same with other members.
  • Compiles and maintains interim project reports and minutes of meetings.
  • Communicates relevant information to all team members, such as change in schedule dates, changes in the project's requirements, unexpected hitches etc.
  • Performs other On-site work assignments and other duties as required.
  • Consults with experts in specialist functional and technical areas; translate specialist knowledge on specialist areas of translation. This would require conducting meetings/interviews and capturing the intent of the document.
  • Prepares project proposals, training materials, or online documentation and help systems for assigned projects.

Qualifications

  • Bachelor’s degree in business of any related field
  • At least 2-4 years of relevant experience in an IT Industry or equivalent
  • Knowledgeable in ERP Project Delivery, Microsoft Project, Microsoft Office
  • Experience in Project Management Office (PMO) is desired.
  • Excellent in: Communication Skills, Interpersonal Skills, Time Management, Attention to details
  • With in-depth knowledge of the English language

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+30d

Transformation Project Coordinator

Toll GroupMelbourne Airport VIC 3045, Australia, Remote

Toll Group is hiring a Remote Transformation Project Coordinator

Company Description

With an unrivalled and expansive network, Global Express builds unique, innovative, and tailored transport and logistics solutions.
From a shipload of containers full of fresh produce, urgent medical deliveries on the next available flight, end-to-end retail to every corner, or simply delivering gifts to friends and family you dearly miss by road or rail, we connect people, communities, and businesses across Australia and New Zealand.

Backed by Allegro Funds, Australia’s most awarded and largest transformation and turnaround private equity firm, we are looking to the future and working towards new and exciting ways to put our customers’ businesses at the heart of ours.

Job Description

The Global Express Transformation Office has a mandate to deliver large scale change projects across the Global Express Division.  We have a strong focus on implementing projects with a net EBIT uplift of $1m or more, but also delivers strategic capability development projects that are outside of this financial target.

With this mandate, a newly created position has been created for the Transformation Project Coordinator. You will work directly with a Transformation Senior Project Manager and support the delivery of their allocated projects.

Reporting to the Head of Transformation some of your duties will be:

  • Consult with internal stakeholders and relevant personnel
  • Prepare relevant documentation in line with TO best practice
  • Coordinate project and change requests ensuring they meet quality, safety, and environmental objectives
  • Ensure project administration is up to date and in line with defined standards
  • Support project finance function
  • Assist with scheduling team and stakeholder sessions
  • Consult with key business stakeholders and relevant personnel to identify, confirm projects/changes and obtain approvals
  • Assist and document potential risks to projects and change requests, and update effective control strategies to minimize risk &
  • Identify opportunities to optimize initial costs through value engineering processes and escalate these recommendations.

Ideally, you have relevant project professional qualifications.

In addition, 4+ years experience administering and coordinating +$25m projects/programs will be required for this position. Transformation project experience is highly desirable, as is a foundational understanding of branding and engagement.

For a confidential discussion, please call Rose Filippone or alternatively apply via the link.

Qualifications

Degree -Project Management

Additional Information

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future. 

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

It’s never been a more exciting time to join our team as we take the next step in our journey. 

To find out more about us, visit https://www.tgexpress.com.au/careers

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HireVue Inc is hiring a Remote Global Marketing Project Coordinator | Remote United States

Company Description

HireVue is transforming the way companies discover, hire, and develop the best talent by combining the power of video, games, and AI for better hiring decisions.

We are relentlessly focused on developing fair and objective hiring solutions to help our customers and their candidates, and we embrace this same focus of fair and objective hiring when we hire for our own team, striving to build a diverse and inclusive culture based on a foundation of respect and inclusion.

HireVue is available worldwide in over 30 languages and has hosted more than 14 million on-demand interviews and one million assessments. Its more than 700 customers worldwide including over one-third of the Fortune 100 and leading brands such as Unilever, JP Morgan Chase, Delta Air Lines, Vodafone, Carnival Cruise Line, and Goldman Sachs.

Job Description

Full Time Remote | Remote US

HireVue is transforming the way companies discover, hire, and develop the best talent by combining the power of video, games, and AI for better hiring decisions.

We are relentlessly focused on developing fair and objective hiring solutions to help our customers and their candidates, and we embrace this same focus of fair and objective hiring when we hire for our own team, striving to build a diverse and inclusive culture based on a foundation of respect and inclusion.

HireVue is available worldwide in over 30 languages and has hosted more than 14 million on-demand interviews and one million assessments. Its more than 700 customers worldwide including over one-third of the Fortune 100 and leading brands such as Unilever, JP Morgan Chase, Delta Air Lines, Vodafone, Carnival Cruise Line, and Goldman Sachs.

Who are we looking for?

In this newly created role, HireVue is seeking a Global Marketing Project Coordinator to own HireVue’s global marketing project management strategy and execution, reporting to the Senior Manager, Marketing Operations. Your overarching goal is to help drive smooth collaboration between the distributed marketing teams to ensure the timely delivery of marketing projects, as well as keeping the teams organized and helping with communication of the marketing team’s activities to the wider organization.

We are looking for a highly organized individual who can help us build processes and workflows to increase efficiency across the marketing teams, keep projects moving smoothly across distributed global teams on a day to day basis and ensure successful delivery of projects against deadlines. In addition this individual will interface with internal and external stakeholders on behalf of the marketing organization, to help communicate the marketing team’s work.

The ideal candidate will have experience across multiple marketing functions and a successful track record of marketing project management. They will be able to see the big picture across teams, coordinate across resources to ensure smooth execution, and roll-up their sleeves to help when needed. International experience is a must, as you will be working with a global team.

What will you be doing?

As a Project Coordinator working across multiple global marketing teams, you will lead the full life cycle of projects including briefs, resourcing and scoping through to delivery and review. Managing the day to day running of projects, you will be a strong communicator - ensuring deadlines are met and workflows are adhered to.

This role will assist the marketing leadership team with the planning process and distribution of resources, as well as creating cross-team project plans with a defined scope, clear deliverables, workback schedules and timelines. The purpose is to keep the marketing team organized and help them to execute at maximum efficiency.

The Project Coordinator will also be responsible for maintaining marketing calendars and ensuring that internal and external stakeholders are kept up to date with the marketing team’s activities, in addition to managing requests for marketing support.

Key Responsibilities:

  • Build a marketing project management strategy, including processes, workflows, supporting technology and rules of engagement - document and roll this out to the marketing organization, ensure it is adhered to, train new team members and keep documentation up to date as processes change.
  • Collaborate across marketing teams (Digital, Field, Product Marketing, Comms, etc) on a range of projects, including: campaigns, product launches, events, and more
  • Support the marketing leadership team in the planning process by helping to assign resources against projects, and helping with scheduling/calendar timing.
  • Manage multiple active and upcoming projects end-to-end by defining scope, timelines, milestones, resource needs, budgets, and deliverables
  • Assist with project and task documentation, prioritization, tracking, and reporting
  • Provide timely communication to cross functional teams to ensure awareness of, participation, and alignment in marketing initiatives
  • Manage the internal calendar of upcoming marketing activities and communications within marketing and to the broader organization

Qualifications

  • BA/BS or equivalent working experience, 3+ years of experience in multiple areas of marketing (demand gen, events, comms, etc) as a project coordinator on a global marketing team
  • CAPM certified (PMP preferred)
  • Proven experience of utilizing Project Management principles
  • Extremely strong organization skills & exceptional attention to detail
  • Track record of successfully managing global projects on simultaneous timelines across multiple timezones
  • Ability to work in a very fast-paced, changing environment
  • Team player and positive attitude in a results-driven environment - ready to jump in when needed
  • Very strong interpersonal skills and the ability to build relationships with team members at various levels of the organization
  • Strong communication skills with the ability to distill information into meaningful and interpretable insights
  • Experience with Google Suite and project management software (ie: Asana)
  • B2B SaaS experience preferred.

Additional Information

Flexible Paid Time Off | Medical, Dental, Vision | 12 Weeks Maternity & Adoption | 401K match

Click Here for US Benefits

HireVue is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected under the law. HireVue is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.All your information will be kept confidential according to EEO guidelines.

Per US Federal Contractor Mandate HireVue requires that all employees are vaccinated against COVID-19 and are able to demonstrate proof of this vaccination as a condition of employment, subject to exemptions permitted by law.

Here are some of the states where HireVue is currently hiring:

AL, AZ, CA, FL, GA, IA, ID, IL, IN, LA, MI, MN, MO, MS, MT, NC, NE, NM, NV, NY, OH, OK, PA, SC, TN, TX, UT, WA, WI.

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+30d

Project Coordinator, Project Management

MuteSixSt John St, Saint John, NB E2M, Canada, Remote

MuteSix is hiring a Remote Project Coordinator, Project Management

Company Description

Cardinal Path, a Merkle company within Dentsu, is a leading digital analytics and digital marketing firm focused on delivering insight, understanding, and outcomes that create a competitive advantage for our clients. We engage at the strategic, business, and technical levels to generate tangible and quantifiable value for our partners. Cardinal Path’s mission is: To know. To Share. To be our Partners’ competitive advantage. And our company culture reflects the importance of our people's expertise, wellness, and happiness in everything we do. Cardinal Path is driving Merkle’s global Google Marketing Platform relationship, and we are creating new positions to develop client-side transformation strategies.

Job Description

Working closely and cross-functionally in the Cardinal Path Team, the Digital Project Coordinator plays a supporting role in helping to deliver digital media and analytics services. This position requires the ability to manage multiple projects, a general technical background and some project management experience. It is extremely important for this person to possess excellent communication skills to routinely interact with team members as well as external clients. They are a problem solver, able to learn new things quickly and have great attention for detail.

As part of the Cardinal Path team, our Project Coordinator have the opportunity to work across high-tech projects of varied complexity, delivering work that helps brands to leverage data to achieve their goals.

  • Creates, maintains and communicates detailed project plans to internal and external stakeholders throughout the project. 

  • Establishes and maintains project communication with external stakeholders as well as the internal team

  • Manages all aspects of the project including scope, budget, timeline, risk, quality and communication

  • Works with the Client Services department to ensure consistent customer-focused delivery

  • Works closely with the delivery team to ensure they are on track with daily/weekly/monthly deadlines and deliverables

  • Ensures all change requests, purchase orders, resourcing requests and risks registers are monitored and kept up to date

Qualifications

  • Bachelor’s degree in Business, or a diploma in marketing and/or project management

  • Some Project Management and Digital Marketing experience

  • Familiarity with project management tools (Microsoft Project, Teamwork, and Google Docs etc.)

  • Some familiarity with website analytics (Google Analytics, Omniture, Coremetrics, etc) would be considered an asset

  • Strong knowledge of Microsoft Word, Excel and PowerPoint

  • Knowledge of Teamwork, OpenAir or NetSuite would be considered an asset

  • Ability to prioritize workload and work confidently under pressure on tight deadlines 

  • Demonstrated ability to be self-directed and have excellent problem-solving and analytical skills

Additional Information

We know through experience that different ideas, perspectives and backgrounds foster a stronger and more creative work environment that delivers better business results. We strive to create workplaces that reflect the clients we serve and where everyone feels empowered to bring their full, authentic selves to work. We are committed to working with our candidates from all ability levels throughout the recruitment process to ensure that they have what they need to be at their best. If you need accommodation during the application or interview process, please contact [email protected] or to begin a conversation about your individual accessibility needs throughout the hiring process.

#LI-MZ1

ClientSolv Technologies is hiring a Remote IT Project Coordinator (remote within the State of Colorado)

Company Description

ClientSolv Technologies is an IT solution firm with over a decade of experience serving Fortune 1000 companies, public sector and small to medium sized companies. ClientSolv Technologies is a woman-owned and operated company that is certified as a WMBE, 8a firm by the Federal government's Small Business Administration.

Job Description

We are seeking an IT Project Coordinator for a 6-month contract role (with the option to extend) in Denver, CO.  This 6-month contract role will be based out of Denver, CO.  This role can work remotely within the State of Colorado.  Due to the need to pick up equipment and potential onsite meetings in the future, this role will require the selected candidate to be based out of Colorado.   

 

In this role, you will work in a cross-functional team with subject matter experts as well as experts in user research and design, technical architecture, software engineering, procurement, finance,  health managers and staff, procurement, and data analysis and evaluation. You will be contributing to hands-on portfolio support and will be the critical liaison and coordinator at the intersection of technology and health programs that serve the organization.  

Responsibilities: 

  • Serves as a technical liaison between health technology staff and IT to ensure service and support needs are being met. 
  • Interacts and manages operational requests that need multiple department involvement. This may include: help desk requests and resolution; contractor processing; new employee onboarding coordination; purchase request initiation, rollout, and inventory management; managing granular technology-related spending for portfolio level insight. 
  • Maintains knowledge of department needs, health IT capabilities, technology, policy, and community partners
  • Creates new or documents current programmatic systems and procedures as necessary to increase consistency and efficiencies among BHA Technology projects and initiatives.
  • Provides front line support for interfacing with team members on service requests, investigating and evaluating operational problems, resolving when possible, or escalating to leadership for further resolution. 
  • Lead the effort for ensuring compliance with the project management policies and standards.
  • Use appropriate project management tools, reports, templates, mentoring, training, and coaching to IT project teams. 
  • Performs general communications tasks which may include any or all of the following: Drafting of written materials, Preparing presentations, Communicating with employees and stakeholders
  • Support with scheduling and facilitating external stakeholder events

 

Qualifications

  • Tech savvy and capable of creating process documentation and resources for program operations
  • Knowledgeable and highly proficient in Google suite of applications 
  • Knowledgeable and highly proficient in all Microsoft Suite applications
  • Experience working with government procurement and government fiscal and contract rules
  • Documented experience developing work processes for other
  • Outstanding skills and abilities in verbal and written communications
  • Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times

 

Additional Information

This 6-month contract role will be based out of Denver, CO.  This role can work remotely within the State of Colorado.  Due to the need to pick up equipment and potential onsite meetings in the future, this role will require selected candidate to be based out of Colorado.   

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+30d

Project Coordinator - Cloud Migration

Ajna InfotechGA-401, Atlanta, GA, USA, Remote

Ajna Infotech is hiring a Remote Project Coordinator - Cloud Migration

Job Description

This is a Contract to Hire role, so only USC, GC may apply

 

We are looking for a Project Coordinator/ Jr. Project Manager.

Should have cloud migration/implementation experience.

 

Thanks

Imran Shaik

770-691-9938

Additional Information

All your information will be kept confidential according to EEO guidelines.

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+30d

Bulk Electric System Project Implementation Coordinator (Hybrid)

California ISO50 Outcropping Way, Folsom, CA 95630, USA, Remote
Bachelor's degree

California ISO is hiring a Remote Bulk Electric System Project Implementation Coordinator (Hybrid)

Company Description

The California Independent System Operator (ISO) manages the flow of electricity across the high-voltage, long-distance power lines that make up 80 percent of California's power grid. We safeguard the economy and well-being of 30 million Californians by operating the grid reliabily 24/7.

As the impartial grid operator, the California ISO opens access to the wholesale power market that is designed to diversify resources and lower prices. It also grants equal access to 25,865 circuit-miles of power lines and reduces barriers to diverse resources competing to bring power to customers.

The California ISO's function is often compared to that of air traffic controllers. It would be grossly unfair for air traffic controllers to represent one airline and profit from allowing that company's planes to go through before others. In the same way, the California ISO operates independently—managing the electron traffic on a power grid we do not own—making sure electricity is safely delivered to utilities and consumers on time and reliably.

The California ISO is committed to the health, safety, and work/life integration of it employees and is proud to offer flexible work arrangements. This position would be eligible to participate in a hybrid remote schedule (3 days in our beautiful Folsom campus, 2 days working from home). Relocation assistance is available.

Job Description

Under the general direction of the Manager, coordinates operations implementation of Bulk Electric System (BES) projects for the CAISO Transmission Operator (TOP), Balancing Authority (BA) and Reliability Coordinator (RC) areas.  Responsible for coordinating implementation plans from initial impact analysis through project implementation.  Responsible for ensuring Real Time Operations is situationally aware and prepared for impacts related to permanent changes to the BES.  Ensures BES project implementation is consistent with contractual obligations and ensures operations compliance with applicable mandatory reliability standards and Tariff requirements    

What's In it for You

Our purpose is to lead the way to tomorrow's energy network. Make a difference and impact millions of people who depend on electricity in their everyday lives.

  • You get to work on interesting and challenging assignments that will help grow your skill set.
  • You will work in an extremely collaborative environment inside our LEED certified Folsom, California campus.
  • You will be challenged, be a part of a winning team, and your contributions will be rewarded and recognized.

 What You Will Be Doing

  • Responsible for ensuring Real Time Operations readiness for BES project implementation in the CAISO TOP, BA and RC areas.  Collaborates closely with internal departments and external entities to identify project requirements and ensure potential impacts to Market and Real Time
  • Leads the impact analysis with Market Operations, Real Time Operations, Operations Engineering and other subject matter experts.  Designs effective implementation plans, ensuring the operational needs are met.  Applies Operations subject matter expertise to ensure plans consider requirements for operator displays, procedures, training, and other system and tool updates which fall outside of the normal network model maintenance process.  Provides guidance and oversight of Real Time Operations and Operations Engineering User Acceptance Testing and Training.  
  • Monitors BES project implementation process to ensure operations implementation is consistent with contractual obligations and applicable regulatory requirements.  Proactively identifies and escalates potential issues for resolution and develops post implementation corrective action plans and reports.  As needed, coordinates with others to develop and distribute release notes for Market Operators, Real Time Operators and Engineering to ensure situational awareness related to permanent changes to the BES.  Develops and maintains reports as needed.
  • Advises other business units on the integration of complex projects, including but not limited to, new CAISO Balancing Authority PTOs, BA area, TOP area and RC area boundary changes, and new resource integration. Represents the ISO and presents information to external entities, provides subject matter expertise on ISO processes to customers.
  • Supports operations NERC Self Certifications and Audits. Oversees Tariff controls development, review and maturity efforts.  Advises other Operations business units to develop processes, procedures and operational controls.   

Qualifications

Level of Education and Discipline:

  • A Bachelor's degree (BA, BS) or equivalent education, training or experience in Operations Management, Engineering, Economics, Business, Project Management or related technical field. 
  • Master Degree preferred.

Amount of Experience:

  • Equivalent years of education and training, plus six (6) or more years related experience.

Type of Experience

  • Experience with project coordination, creating plans, assimilating complex information from multiple sources and designing solutions.  
  • Experience working in a matrixed role which routinely works across organizational boundaries.
  • Practical knowledge of business process and procedure development and maintenance.
  • Utility industry experience desirable.
  • General knowledge of BES project processes to implement resources and transmission facilities.  
  • General knowledge of Reliability Standards and Tariff.

Additional Skills and Abilities:

  • Demonstrates fundamental leadership skills with the ability to work effectively in a team environment as a leader, facilitator and team member.  
  • Ability to provide practical and feasible solutions to problems, keeping multiple conflicting considerations into account.
  • Excellent interpersonal, communication, and writing skills required.
  • Excellent analytical skills are required, including the ability to effectively communicate complex technical materials and concepts in a non-technical manner.
  • Must be able to handle a dynamic and changing work environment, and work independently.
  • Strong computer skills in Microsoft Office Suite.
  • Self-motivated, problem solving skills and the ability to influence others without direct authority.  

Additional Information

All your information will be kept confidential according to EEO guidelines.

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+30d

Project Coordinator

Lighthouse LabsRemote, Ontario, Canada
3 years of experience

Lighthouse Labs is hiring a Remote Project Coordinator

Lighthouse Labs is looking to welcome a Project Coordinator to help scale our next stage of growth as we expand into new markets, increase our offerings and diversify our education programs! Reporting to the Sr. Project Manager, you will collaboratively work with the Project Management team to ensure successful delivery, execution, and adjustment of government project priorities, action items, and next steps. You will be comfortable with reporting on project progress, results, and insight using data driven methodologies; and follow-up on tasks and action items as necessary, and provide updates on relevant changes within the project status. This role will require a strong sense of initiative, organization, and self-motivation, and most importantly, you should be comfortable working outside your defined role as needed to take on any activity that delivers results and then integrate those learnings into future projects. 


What you’ll be doing:

  • Take direction from the Project Managers and additional cross-functional team members to deliver, execute, adjust on project timelines, outputs and deliverables. 
  • Manage shared mailboxes on a routine basis, respond to inquiries, and triage requests to internal teams as needed.
  • Support the delivery of information sessions regarding the scope of the project with both internal and external stakeholders. 
  • Track project plans, timelines, action items, outputs, and deliverables.
  • Record meeting minutes and distribute to the meeting attendees outlining a summary of the discussion, action items, deadlines, and responsibilities.
  • Track project insights to understand outcomes and progress of the project. Work with the project managers to identify, track, and report on any risks and their associated impacts. 
  • Liaise with internal project stakeholders regarding all aspects of the project. 
  • Monitor project progress and support resolution of any issues that arise
  • Act as an informed point of contact and communicate project status to all participants
  • Support on any additional project needs as they come up.


What will make you stand out:

  • Must have a minimum of 1-3 years of experience in a Project Coordinator, or Project based role successfully delivering not for profit or public projects. 
  • Must have experience recording meeting minutes, documenting action items, and follow-up on action items. 
  • Must have strong administrative skills in managing spreadsheets, creating intermediate formulas, and pivot tables.
  • Experienced communicator who is highly adaptable, and solution oriented; comfortable being client facing and communicating with various internal and external stakeholders. 
  • Experience working on cross functional projects and across various teams. 
  • Experience working with Project Management software or managing a project in a G-Suite, Wrike, MS Project, or any other project management tool is considered an asset.
  • Bilingualism (French and English) is considered a large asset.
  • Must be a self-starter/motivator. 
  • A formal Project Management education or working towards a Project Management designation is considered an asset. 
  • Experience working in the education industry is considered an asset. 


Why you’ll like the job:  

What we offer:

  • Fast-paced culture focused on continuous learning and growth
  • 4 WEEKS PTO! (15 vacation days, 5 personal days)
  • Unlimited sick days
  • A remote working budget to get your home office up and running
  • A learning fund to support professional development
  • Flexible working hours
  • 100% employer-paid health benefits


About us: 

Lighthouse Labs was founded in 2013 with the mission to effectively and efficiently prepare the workforce with the analytical and technical skills necessary to succeed in a world of automation. With an initial focus on our open-enrolment developer bootcamp, we have grown into a leading provider of professional education services, delivering outstanding educational outcomes for our students. Our secret? Innovative curriculum, proprietary edtech, unique mentorship and career services and partnerships with government and industry leading organizations. We’re a bunch of quirky, inclusive and smart people who are changing lives by reimagining education - join us!


Lighthouse Labs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All positions at this time are remote, and we welcome all applicants. Talk to us to find out about our learning fund and other perks!

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+30d

Quantitative Project Coordinator

M3USALondon, UK, Remote
Design

M3USA is hiring a Remote Quantitative Project Coordinator

Company Description

About M3 Inc:

Founded in 2000, with start-up investment capital from Sony, M3’s mission is to make use of the internet to increase, as much as possible, the number of people who can live longer and healthier lives, and to reduce, as much as possible, the amount of unnecessary medical costs. Key achievements of M3 Inc. include:

  • Named in Fortune’s 2020 ‘Future 50’ list, ahead of Facebook and Amazon
  • Ranked in Forbes’ 2020 Global 2000 list of the world’s largest public companies
  • M3 is the only company incorporated after the year 2000 to be included in the Nikkei 225 Index
  • Listed in Forbes’ ‘Asia’s 200 Best Over a Billion’ in 2019
  • In 2020 M3 founded the ‘M3: Stop COVID-19 Fund’ and pledged one billion yen to support COVID-19 related initiatives

M3’s legacy lies in the power of trusted physician platforms. Around the world, M3 organisations leverage these highly engaged digital communities to deliver medical education, job placement, and market research, to improve global patient outcomes.

This role is part ofM3 Global Research (m3global.com),a subsidiary of M3 Inc.,which is a market-leader in healthcare market research. Fieldwork is powered by our proprietary panel of verified healthcare professionals, the world’s largest, and a custom-built patient panel covering 130 conditions. Offering a comprehensive portfolio of qualitative and quantitative methodologies, our ISO 20252 and 27001 certifications underpin our focus on compliance and high quality data. By working with us partners are expanding their in-house teams to include subject matter experts who customize their significant industry experience and insight to each project. Together with M3-owned QQFS, and m360 Research, we offer a physical presence and proprietary panel in the Americas, APAC, and Europe, including the largest domestic US healthcare panel.

Job Description

The Quantitative Project Coordinator assists the Client Service team with day-to-day management of market research studies, to ensure all projects successfully complete on time, within the budget and in accordance with the project specifications, while meeting and exceeding client expectations.

The Quantitative Project Coordinator is one of the key team members in the execution of the quantitative project, and is responsible for field management and sample strategies, and will be accountable for coordinating with respondents, vendors, and clients. They will assist with the set-up of the study and other project requirements as needed.

Essential Duties and Responsibilities

Including, but not limited to the following:

  • Support and execute  sampling and fieldwork plan as agreed with Project lead, including screener review for allocated projects
  • Execute end to end project related tasks which could include (but not exclusively) link setup, link testing, languages requests, desk research, quality/audit checks, set up and delivery of study invitations, manage exclusion lists, M3 Wallet approvals, invoicing and cost reconciliation.
  • Address Support Team and other stakeholders’ requests in timely manner
  • Attend meetings with PMs regarding assigned projects to ensure project specifications, client needs, timelines, and responsibilities are understood.
  • Takes notes  during briefings and other project  meetings and share them with the attendee afterwards
  • Host market research pretest/pilot interviews for clients, and ensure interviews are conducted on time and as planned. This will require direct client interactions
  • Build, update and track customized fielding plans for all projects as needed
  • Proactively seek alternative fieldwork strategies and find solutions to address response rates and costs on each project
  • Manage and control of the partners on quantitative projects throughout the life cycle of the project, ensuring that M3 achieves and exceeds client’s expectations
  • Send final updates to partners and a summary of the agreed costs in a timely manner before allowing them to issue an invoice.
  • Track, monitor and report on sampling performance and project costs, supporting the improvement of project gross profit and timely delivery
  • Alert the Project Manager of a project when a fieldwork strategy is failing, when the project is getting off track or there is a quality concern, and work together to find alternative solutions
  • Support PMs with invoicing ensuring that projects are closed and ready for invoicing in a timely manner
  • Partner with Project Managers, Senior Project Managers and/or Project Directors on projects to assist on the day to day needs of the project, including attendance of project meetings, fieldwork plans, taking notes, and other administrative tasks that the project may require.
  • Will be responsible for project coverage if the partnering project manager is out of the office during the lifecycle of the project.
  • Design and request multichannel recruitment methodologies for allocated projects, which could include (but not exclusively) email campaigns, calling, desk research, text messages, online advertisement, referral schemes, forums, blogs, patient groups and associations networking and Social Media
  • Have an excellent understanding of the M3 platforms and dynamic audience, emailing and reporting tools to ensure they are used to the best of their capabilities in supporting project deliverability

Qualifications

  • 1+ years of experience in projects, ideally in market research 
  • Exceptional written and verbal communication skills, with demonstrated knowledge of English grammar rules
  • Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
  • Must have basic math skills, with the ability to calculate incidence rate, response rates profit, etc
  • Interest / natural curiosity or previous experience /exposure within the healthcare space
  • Exhibit strong critical thinking skills and take initiative to improve skills and troubleshoot proactively with PM using all available resources to support project success
  • Ability to work autonomously and in a team environment to successfully meet study specific and departmental objectives.
  • Self-motivated and able to (re)prioritize tasks throughout the workday
  • Exceptional time management, organizational skills, attention to detail and ability to multitask

Additional Information

Employee Benefits:

  • 25 days annual leave
  • Participation in a company bonus scheme linked to personal and company performance
  • Group Life Cover 4x salary
  • Pension 4%/4% employee/employer contributions
  • Vitality after probation
  • Staff discount scheme
  • Discounted gym membership​

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+30d

Project Coordinator

Default PortalPhiladelphia, PA Remote

Default Portal is hiring a Remote Project Coordinator

Offit Kurman is building a project management office to act as the center of excellence (COE) for all firm projects and process improvements. The firm is seeking a COE Project Coordinator to work with the firm’s administrative team to ensure all projects and process improvement efforts are tracked, monitored, and – in some cases – actively managed to completion. Responsibilities will include maintaining the project tracker; supporting, and collaborating with the Project Manager and Director of Operations & Process Improvement on day-to-day management of specific projects and process improvements; and working with functional leaders from throughout the firm (IT, HR, Marketing, etc.) on efforts ranging from records management to onboarding and client intake to attorney integration. The scope for the Project Coordinator is intentionally broad and may include administrative tasks as well as independent project management. This role is an opportunity to make significant positive change in law firm operations, increasing efficiency and reducing costs, while maintaining the firm’s integrity, brand promises, growth rate, and origination culture.

*This position is remote, however the candidate will need to reside in a state one of our offices are located in.

RESPONSIBLITIES:

  • Assist with project management, with direction from PM or Dir. of Operations; opportunity to lead projects.
  • Work with functional leaders, PM, and Dir. of Operations & PI to gather requirements, identify milestones, and schedule project meetings, for approved PM/PI efforts.
  • May lead or assist with issue and risk identification and resolution; outlining project objectives; and defining measurement criteria.
  • Conduct needs analysis by interviewing SMEs/functional leaders to gather information needed to define scope.
  • Maintain the firm-wide project tracking portfolio in Smartsheet.
  • Actively monitor/manage project progress, utilizing the project tracker in Smartsheet and other project management tools, where appropriate.
  • Follow-up with functional leaders as needed to keep PM/PI efforts on time and communicate issues/progress.
  • Provide assistance to the PM/PI requestors/functional leaders in securing the resources and support needed to execute each project/process improvement.
  • Work with functional leaders/SMEs to identify sourcing needs. Attend product demonstrations as directed.
  • Prepare regular reporting to facilitate budget administration and ensure projects stay within the allotted budget and document any changes to project budget.
  • Follow-up upon completion to ensure new tools are fully utilized and process improvements are sustained.
  • Work with the functional leaders post-completion to ensure optimization and further iteration as necessary.
  • Meet monthly with the Operations Management Team to review and discuss new and ongoing projects.

QUALIFYING EXPERIENCE:

  • 1-3 years of project management experience
  • Proficient in Microsoft Word, Excel, and Outlook
  • Experience with Smartsheet

MISCELLANEOUS:

  • Occasional travel, primarily day trips to the Firm’s offices in other regions.
  • 40-hour work week with afterhours and weekend work as necessary.


Offit Kurman is one of the fastest-growing, full-service law firms in the United States. We offer a collegial and professional work environment, as well as competitive salary and benefits, to include Paid Time Off and 401(k) matching. We are a proud EEO employer and we are committed to a diverse workforce.

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+30d

Quantitative/Qualitative Project Coordinator

M3USARio de Janeiro, State of Rio de Janeiro, Brazil, Remote
Design

M3USA is hiring a Remote Quantitative/Qualitative Project Coordinator

Company Description

M3 is the global leader in digital solutions in healthcare. We work with a range of sectors including healthcare, life sciences, pharmaceuticals, biotechnology and charities; services provided to these sectors include market research, medical education programs, promotional programs, clinical development, job recruitment and clinic appointment services. M3 has grown by more than 20% year-on-year for the past 15 years, achieving over 1 billion dollars in revenue annually.

Founded in 2000, with start-up investment capital from Sony, M3’s mission is to make use of the internet to increase, as much as possible, the number of people who can live longer and healthier lives, and to reduce, as much as possible, the amount of unnecessary medical costs. Key achievements of M3 Inc. include:

  • Named in Fortune’s 2020 ‘Future 50’ list, ahead of Facebook and Amazon
  • Ranked in Forbes’ 2020 Global 2000 list of the world’s largest public companies
  • M3 is the only company incorporated after the year 2000 to be included in the Nikkei 225 Index
  • Listed in Forbes’ ‘Asia’s 200 Best Over a Billion’ in 2019
  • In 2020 M3 founded the ‘M3: Stop COVID-19 Fund’ and pledged one billion yen to support COVID-19 related initiatives

M3’s legacy lies in the power of trusted physician platforms. Around the world, M3 organizations leverage these highly engaged digital communities to deliver medical education, job placement, and market research, to improve global patient outcomes.

Due to our continued growth, we are hiring for a Quantitative/Qualitative Project Coordinator at M3 Global Research, an M3 company.

About the Business Unit:  

M3 Global Research, part of M3 Inc., provides the most comprehensive and highest quality market research recruitment and support services available to the industry with relationships reaching respondents in more than 70 countries worldwide.

M3 Global Research maintains ISO 26362 and 27001 certifications with the highest quality data collection and project management capabilities that cover the spectrum of quantitative and qualitative techniques utilized today. M3 services incorporate all of the most advanced statistical and attitudinal methodologies allowing clients to provide world-class offerings and support services to their end-client customers throughout multiple industry sectors. 

The Quant/Qual Project Coordinator assists the Client Service team with day-to-day management of market research studies, to ensure all projects successfully complete on time, within the budget and in accordance with the client specs, while meeting and exceeding client expectations.

This position is one of the key team members in the execution of the quantitative/qualitative projects, and is responsible for field management and sample strategies, and will be accountable for coordinating with respondents, vendors, and clients. They will assist with the set-up of the study and other project requirements as needed.

 

Job Description

 

  •  
  • Manage and control sampling and fieldwork, including screener review for allocated projects
  • Execute end to end project related tasks which could include (but not exclusively) link setup, link testing, languages requests, desk research, quality/audit checks, set up and delivery of study invitations, manage exclusion lists, M3 Wallet approvals, invoicing and cost reconciliation.
  • Address Support Team and other stakeholders’ requests in timely manner
  • Attend meetings with PMs regarding assigned projects to ensure project specifications, client needs, timelines, and responsibilities are understood.
  • Takes notes and fill checklists during key meetings and share them with the attendee afterwards
  • Host market research pretest/pilot interviews for clients, and ensure interviews are conducted on time and as planned. This will require direct client interactions.
  • Build, update and track customized fielding plans for all projects as needed.
  • Proactively seek alternative fieldwork strategies and find solutions to address response rates and costs on each project
  • Manage and control of the partners on quantitative projects throughout the life cycle of the project, ensuring that M3 achieves and exceeds client’s expectations
  • Track, monitor and report on sampling performance.
  • Support PMs with invoicing ensuring that projects are closed and ready for invoicing in a timely manner
  • Alert the Project Manager of a project when a fieldwork strategy is failing or getting off track or there is a quality concern and work together to find alternative solutions
  • Design and request multichannel recruitment methodologies for allocated projects, which could include (but not exclusively) email campaigns, calling, desk research, text messages, online advertisement, referral schemes, forums, blogs, patient groups and associations networking and Social Media
  • Scheduling respondents for market research interviews, including creating the scheduler in the system, communication with respondents, coordinating shared moderator schedules, manual entry in MR system and moderator scheduling platforms.
  • Help respondents log in to qualitative platforms for their interviews and troubleshoot any issues.
  •  

Qualifications

  • Exceptional written and verbal communication skills, with demonstrated knowledge of English grammar rules
  • Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
  • Must have basic math skills, with the ability to calculate incidence rate, response rates profit, etc
  • Interest / natural curiosity or previous experience /exposure within the healthcare space
  • Exhibit strong critical thinking skills and take initiative to improve skills and troubleshoot proactively with PM using all available resources to support project success
  • Ability to work autonomously and in a team environment to successfully meet study specific and departmental objectives.
  • Self-motivated and able to (re)prioritize tasks throughout the workday
  • Exceptional time management, organizational skills, attention to detail and ability to multitask
  • Fluent in English

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+30d

Project Coordinator

Aspiring Vietnam353 Phạm Ngũ Lão, Phường Phạm Ngũ Lão, Quận 1, Th? nh phố Hồ Chí Minh, Vietnam, Remote

Aspiring Vietnam is hiring a Remote Project Coordinator

Company Description

Aspiring Vietnam is a member of Aspiring Asia - an organization inspired by the Ambitious Africa project. Aspiring Vietnam aims to empower young people by focusing on Education, Entrepreneurship, and Entertainment. Aspiring Vietnam aspires to be a bridge between Vietnamese and Nordic youth who build a sustainable future to connect, inspire, and empower young people, helping them change through working together.

Job Description

Currently we are looking for talent project coordinators, who can perform below work

  • Develop projects under the Entrepreneurship-Education-Entertainment-oriented programs
  • Develop communication, personnel, events, budget, risk plans to ensure project quality.
  • Work directly with Project Managers to implement projects
  • Manage administrative tasks.
  • Work in teams and individually, collaborate with departments and with external partners.
  • Coordinate with Project Managers to conduct training sessions, supplementing necessary skills for project members.
  • Write project reports for supervisors. (if required)

Qualifications

  • A passion for social activities and a desire to learn and grow 
  • Good insight into the education, entrepreneurship, and entertainment fields.
  • Have a sense of responsibility for work: Work hard, and fully complete the assigned tasks.
  • Proficient in MS office.
  • Good command of English
  • Relevant experience and knowledge of project planning is an advantage.
  • Commit to work for at least 3 months.

Additional Information

What for you

  • Please note: This is an unpaid volunteer work 
  • Working in a friendly environment where you will be supported by experienced mentors to improve your professional skills.
  • Exchange knowledge and work with successful brothers and sisters from all over Vietnam and foreign friends.
  • Practice teamwork, leadership, and problem-solving skills, in a dynamic and constantly innovative environment based on the spirit of mutual respect.
  • Certificate upon completing the projects, issued by Aspiring Vietnam.

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+30d

Project Coordinator (*Spring / Summer 2022 Graduates*)

MuteSixRemote, Detroit, Michigan, United States
2 years of experienceBachelor's degreejira

MuteSix is hiring a Remote Project Coordinator (*Spring / Summer 2022 Graduates*)

Company Description

Diversity is embedded in who we are and all that we do: our mindset, our solutions, and in our teams to empower an inclusive, equitable environment. We put our people at the center, creating space for growth, understanding and learning so they can thrive. Our differences make us richer and enable stronger relationships with each other and foster greater impact for our clients. We engage with our communities to drive positive social impact by fostering equity and working to create a digital society that works for all.

We are champions for meaningful progress and we strive to be a force for good—for our people, for our clients, for the industry and for our society. We keep our people at the center, creating space for growth, understanding and learning so they can thrive. We embed diversity, in our mindset, in our solutions and in our teams to empower an inclusive, equitable and culturally fluent environment. Building this culture within our teams makes us better collaborators with each other and with our clients, driving better outcomes for all. 

Job Description

Merkle Project Coordinator's work day-to-day to support Producers/Project Managers execute multiple types of promotion and loyalty solutions for the world’s top brands. Key focus will be to coordinate project development and scope to help ensure we deliver on high-quality and flawless execution. Project Coordinators partner with Producers and Client Services team members to provide support on optimal solutions for our clients, create deep partnerships, and grow relationships. 

 

·   Understands and is capable of translating client requirements, collaborates in the development of deliverables and supports the ongoing activities of client programs and projects. 

·   Acts as an internal quality control check for all programs and projects to ensure they meet client requirements.

·   Attends daily team check-ins to discuss daily priorities and work for the day.

·   Jira ticket creation and management are part of the daily tasks.

·   CCPA and GDPR request management.

·   Attending internal and client project meetings /status meeting. Taking notes, providing follow ups, etc.

·   Proactively solves day-to-day problems and exercises good judgment not only in solving problems, but also in determining when to escalate issues within the organization.

·   Identifies or clarifies issues with live projects and makes recommendations to resolve issues.

·   Uses knowledge of clients' best practices and brands to ensure they are adhered to throughout the Merkle development process. Leverages learning's to identify and develop solutions for continuous improvement in servicing clients.

·   Monitors project progress against the proposed plans including budgets, timelines, quality criteria, and risk management.

Qualifications

·   0 – 2 years of experience in marketing program/project management, with an emphasis on web-based marketing programs

·   Bachelor's Degree preferred

·   Excellent communication, interpersonal, organizational, and planning skills

·   Able to translate technical requirements to marketing and non-technical partners

·   Organized, extremely detail oriented and able to balance multiple priorities

·   Possesses strong leadership skills

·   Able to build strong, resilient relationships with team members and be viewed as a partner

·   Account management experience in an agency setting and/or experience working with agencies on the client side of the business is desirable

 

Additional Information

All your information will be kept confidential according to EEO guidelines.

+30d

Remote Contract Project Coordinator (Public Sector/US Citizenship Required)

IntevityAny Street, anywhere, MD, United States, Remote
agilejiraDesignslackqacssjavascript

Intevity is hiring a Remote Remote Contract Project Coordinator (Public Sector/US Citizenship Required)

Company Description

Intevity specializes in digital transformation in retail, software, and government. We align audiences, optimize processes, and build custom, cutting-edge experiences on leading platforms—all while helping businesses increase velocity while reducing organizational risk. 

As an agile company, Intevity is committed to continually growing and evolving with the market to provide an environment where creativity, leadership, mentoring, planning, and resources are in place to achieve our shared goals.

Job Description

Our Public Sector Team is hiring a Remote Project Coordinator:

Responsibilities:

  • Plan, monitor, and keep on top of project deliverables, goals and milestones to ensure deadlines are met

  • Facilitate, manage, and maintain timely and effective communication across internal teams and external vendors

  • Oversee the production process, critical due dates and quality standards

  • Provide support to the design and QA department in planning, developing and coordinating creative asset development (digital/video) and roadmaps

  • Attend client meetings and prepare materials, including reports, presentations, and agendas, as needed

Qualifications

Required Experience/Skills:

  • US Citizenship/Green Card Holder required for this public sector project with the ability to pass a government background check
  • Remote from home, East Coast USA preferred
  • Experience working in Agile and/or waterfall environments 

  • Developing and managing medium-to-large project schedules

  • Self-motivated and able to work independently, seeking support as needed

  • Ability to work in fast-paced, remote environment

  • ​Excellent organizational and communication skills 

  • Superior analytical skills with a solution-oriented mindset 

 

Preferred Experience/Skills:

  • 5 years of related work experience

  • Consulting or agency experience 

  • PMP and/or Agile certifications 

  • Familiarity with Javascript, HTML, CSS

  • Experience with Slack, Office 365, Excel, PPT, Confluence, Jira, G-Suite 

  • Experience with public sector engagements

  • Experience with meeting coordination and facilitation

  • Vendor management

Additional Information

Intevity specializes in digital transformation in retail, software, and government. We align audiences, optimize processes, and build custom, cutting-edge experiences on leading platforms—all while helping businesses increase velocity while reducing organizational risk. 

As an agile company, Intevity is committed to continually growing and evolving with the market to provide an environment where creativity, leadership, mentoring, planning, and resources are in place to achieve our shared goals.

Intevity is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, or protected veteran status.

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+30d

Operations Project Coordinator Lead (Hybrid)

California ISO50 Outcropping Way, Folsom, CA 95630, USA, Remote
Bachelor's degree

California ISO is hiring a Remote Operations Project Coordinator Lead (Hybrid)

Company Description

The California Independent System Operator (ISO) manages the flow of electricity across the high-voltage, long-distance power lines that make up 80 percent of California's power grid. We safeguard the economy and well-being of 30 million Californians by operating the grid reliabily 24/7.

As the impartial grid operator, the California ISO opens access to the wholesale power market that is designed to diversify resources and lower prices. It also grants equal access to 25,865 circuit-miles of power lines and reduces barriers to diverse resources competing to bring power to customers.

The California ISO's function is often compared to that of air traffic controllers. It would be grossly unfair for air traffic controllers to represent one airline and profit from allowing that company's planes to go through before others. In the same way, the California ISO operates independently—managing the electron traffic on a power grid we do not own—making sure electricity is safely delivered to utilities and consumers on time and reliably.

The California ISO is committed to the health, safety, and work/life integration of it employees and is proud to offer flexible work arrangements. This position would be eligible to participate in a hybrid remote schedule (3 days in our beautiful Folsom campus, 2 days working from home). Relocation assistance is available.

Job Description

Under the general direction of the Manager, coordinates operations implementation of Bulk Electric System (BES) projects for the CAISO Transmission Operator (TOP), Balancing Authority (BA) and Reliability Coordinator (RC) areas.  Responsible for coordinating implementation plans from initial impact analysis through project implementation.  Responsible for ensuring Real Time Operations is situationally aware and prepared for impacts related to permanent changes to the BES.  Ensures BES project implementation is consistent with contractual obligations and ensures operations compliance with applicable mandatory reliability standards and Tariff requirements    

What's In it for You

Our purpose is to lead the way to tomorrow's energy network. Make a difference and impact millions of people who depend on electricity in their everyday lives.

  • You get to work on interesting and challenging assignments that will help grow your skill set.
  • You will work in an extremely collaborative environment inside our LEED certified Folsom, California campus.
  • You will be challenged, be a part of a winning team, and your contributions will be rewarded and recognized.

 What You Will Be Doing

  • Responsible for ensuring Real Time Operations readiness for BES project implementation in the CAISO TOP, BA and RC areas.  Collaborates closely with internal departments and external entities to identify project requirements and ensure potential impacts to Market and Real Time
  • Leads the impact analysis with Market Operations, Real Time Operations, Operations Engineering and other subject matter experts.  Designs effective implementation plans, ensuring the operational needs are met.  Applies Operations subject matter expertise to ensure plans consider requirements for operator displays, procedures, training, and other system and tool updates which fall outside of the normal network model maintenance process.  Provides guidance and oversight of Real Time Operations and Operations Engineering User Acceptance Testing and Training.  
  • Monitors BES project implementation process to ensure operations implementation is consistent with contractual obligations and applicable regulatory requirements.  Proactively identifies and escalates potential issues for resolution and develops post implementation corrective action plans and reports.  As needed, coordinates with others to develop and distribute release notes for Market Operators, Real Time Operators and Engineering to ensure situational awareness related to permanent changes to the BES.  Develops and maintains reports as needed.
  • Advises other business units on the integration of complex projects, including but not limited to, new CAISO Balancing Authority PTOs, BA area, TOP area and RC area boundary changes, and new resource integration. Represents the ISO and presents information to external entities, provides subject matter expertise on ISO processes to customers.
  • Supports operations NERC Self Certifications and Audits. Oversees Tariff controls development, review and maturity efforts.  Advises other Operations business units to develop processes, procedures and operational controls.   

Qualifications

Level of Education and Discipline:

  • A Bachelor's degree (BA, BS) or equivalent education, training or experience in Operations Management, Engineering, Economics, Business, Project Management or related technical field. 
  • Master Degree preferred.

Amount of Experience:

  • Equivalent years of education and training, plus six (6) or more years related experience.

Type of Experience

  • Experience with project coordination, creating plans, assimilating complex information from multiple sources and designing solutions.  
  • Experience working in a matrixed role which routinely works across organizational boundaries.
  • Practical knowledge of business process and procedure development and maintenance.
  • Utility industry experience desirable.
  • General knowledge of BES project processes to implement resources and transmission facilities.  
  • General knowledge of Reliability Standards and Tariff.

Additional Skills and Abilities:

  • Demonstrates fundamental leadership skills with the ability to work effectively in a team environment as a leader, facilitator and team member.  
  • Ability to provide practical and feasible solutions to problems, keeping multiple conflicting considerations into account.
  • Excellent interpersonal, communication, and writing skills required.
  • Excellent analytical skills are required, including the ability to effectively communicate complex technical materials and concepts in a non-technical manner.
  • Must be able to handle a dynamic and changing work environment, and work independently.
  • Strong computer skills in Microsoft Office Suite.
  • Self-motivated, problem solving skills and the ability to influence others without direct authority.  

Additional Information

All your information will be kept confidential according to EEO guidelines.

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Procore Technologies is hiring a Remote Facility Operations Project Coordinator

Job Description

We’re looking for a Facility Operations Project Coordinator to join Procore’s Facilities department. In this role, you’ll support Procore’s Office Operations team and employees, helping make Procore an amazing place to work. 

As a Facility Operations Project Coordinator, you’ll partner with a wide range of departments to ensure the facilities and workplace are operating properly and continuously improving. You will interact with a diverse employee population to troubleshoot building maintenance issues, furniture/desk requests, and assist with event setups and breakdowns. A successful candidate will be able to problem-solve, troubleshoot building maintenance issues, and have a broad construction/maintenance skillset and an understanding of budgets and forecasting. You’re organized, proactive, and can prioritize a wide range of tasks. To be a strong Facility Operations Project Coordinatorcandidate, you’ll need to work well in a team setting and have a customer service attitude, as this role interacts with all of our employees, executives, and vendors.

This position reports into Sr. Manager Building Operations and will be based in our Austin office. We’re looking for someone to join us immediately.

What you’ll do:

  • Respond to urgent maintenance issues and facilities tickets
  • Assist in the build-out and installation of desks, and desk equipment, furniture in conjunction with the IT department
  • Regularly perform walk-throughs of our campus, check-ins, building relationships with employees, ensuring they have a world-class work environment to do their best work
  • Perform basic maintenance and building repairs, and escalate large issues to appropriate Facilities Lead
  • Coordinate and assist in office moves and construction projects
  • Oversee building inspections such as checking exit signs, fire extinguishers, and emergency exits, lighting, and interior, and exterior cosmetic deficiencies
  • Assist with on and off-site events setup and breakdown
  • Will work in both a warehouse and office setting
  • Interact with and assist vendors and contractors for campus services in addition to the entire employee population

What we’re looking for:

  • Fluent in written and verbal English, excellent communication skills
  • Experience with budget tracking and management
  • 2+ years of relevant experience; 1+ years of experience managing projects and working cross-departmentally
  • Experience with budget tracking and management
  • Excellent people skills with experience leading/managing others 
  • Proficient in Google Apps, MS Office Suite, web conferencing, Coupa, OfficeSpace, Jira, and Bluebeam/Vizio
  • Excellent problem-solving skills and a proactive and positive attitude
  • A well-rounded individual who works well in a team atmosphere and can multitask, prioritize and complete requests in a timely manner
  • A strong commitment to customer service, employee wellbeing, and the ability to interact and communicate with a diverse employee population

Physical requirements:

  • Ability to lift 50 lbs
  • Active duties requiring: walking, standing, climbing, reaching, bending, crouching, and crawling 30-60% of each day
  • Valid Driver’s License

Additional Information

If you'd like to stay in touch and be the first to hear about new roles at Procore, join our Talent Community.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. 

We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: generous paid vacation, employee stock purchase plan, enrichment and development programs, and friends and family events.

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+30d

Implementation Project Coordinator

XplorVancouver, BC, Canada, Remote

Xplor is hiring a Remote Implementation Project Coordinator

Company Description

Take a seat on the Xplor Rocketship and join us as the Implementation Project Coordinator in Vancouver to help people succeed across the world.

From dropping your kids off at childcare, getting something at home repaired, going to the gym or a fitness studio, to picking up your dry cleaning — our software, payments, and commerce-enabling solutions help everyday life businesses to overcome obstacles and form great relationships with their customers.

Job Description

​​​​​​The Implementation Project Coordinator is primarily responsible for planning and overseeing the successful implementation of PerfectMind software. You will plan and designate project resources, prepare budgets, monitor progress and keep stakeholder informed until the project's successful completion.

  • Responsible for planning, resourcing, scheduling, scoping and managing software implementation projects, from initiation through to implementation and delivery for our Enterprise clients.  
  • Coordinate and manage cross-functional internal resources (including product management, development and implementation teams) to ensure successful project delivery.  
  • Participate in Project Discovery meetings, developing project scope and schedule.  
  • Develop project planning documents using structured project methodologies to ensure the successful completion of the projects.  
  • Define, manage and produce deliverables to set milestones; regularly report on progress towards set milestones.  
  • Define, mitigate and manage risks, issues and scope changes.
  • Manage the relationship with the client and all stakeholders in partnership with Implementation Consultants.   
  • Manage and report on project progress using CloudCoach Project Management suite and Salesforce.
  • Utilize industry best practices, techniques and standards throughout entire project execution.
  • Measure project performance to identify areas for improvement.

 

Qualifications

  • 1+ years of project coordinator or project management experience managing software implementation projects from initiation and planning stages to delivery.  

  • PRINCE II / PMP certification is a plus.    
  • Experience managing projects comprised of many multi-disciplinary teams.  

  • Experience in managing concurrent multi-phase projects at once.  

  • Advanced communication (oral and written) skills.    

  • Advanced proficiency with MS Project or other project management software.  

  • Demonstrated ability to prioritize and multi-task in a deadline-driven environment.    

  • Ability to collaborate as a productive and active team member.    

Additional Information

What does it mean to work for Xplor?

 

Our four core values - Make life simple, Build for people, Move with purpose and Create lasting communities - are key to who we are and guide us from how we hire to how we recognize our team members.

 

Some of the perks of working with us:

  • Unparalleled opportunities to learn and accelerated career development.
  • A collaborative, team environment with people who truly love what they do.
  • 12 weeks Gender Neutral Paid Parental Leave for both primary and secondary carer.
  • Unlimited access to Udemy for Business, 10% of your time devoted to growing you and your career, and further support to help you grow.
  • Access to mental health support
  • Fully flexible work arrangements

 

More about us

We've recently expanded our reach by merging the two software and payments powerhouses TSG and Clearent. The resulting company is Xplor Technologies serving over 82,000 businesses that processed over $27 billion in payments, operating across 158 countries in 2020. 

Xplor is headquartered in the United States in Atlanta, GA, with operations across North America, Australasia, Europe, and the United Kingdom. We now have over 2,000 Xplorers, working across five "everyday life" verticals: Education, Health and Fitness, Boutique Wellness, Field Services and Personal Services.

 

How to apply?

To start your application with us, please submit your CV and a cover letter and we'll be in touch as soon as we can. Please include the word "moonshot" at the top of your cover letter so that we know you really took the time to read our job ad. Your contact is Lindsay Joseph.

Sheryl Sandberg once said, “If you're offered a seat on a rocket ship, don't ask what seat! Just get on.” We couldn't agree more. So, are you ready to get on board?

To learn more about us and our products, please visit www.xplortechnologies.com/us/careers. 

Xplor is proud to be an Equal Employment Opportunity employer. We're dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, and age. Applications are encouraged from all sectors of the community.

We promote flexible working wherever we can, so whether you prefer to be fully remote or in an office, the choice can be yours. #LI-Remote

We’re committed to replying to each application and look forward to getting in touch with you soon.

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Turner & Townsend is hiring a Remote Project Controls Coordinator- Commercial Program Management

Company Description

We are a global professional services organization that provides consulting and delivery services to large global clients.

With our experience of major capital projects all over the world we’re experts at managing the many moving parts involved in complex programmes, with 110 offices across 45 different countries.

At the heart of our approach is a focus on better outcomes. With an independent view we do things smarter; we give the clarity and rigour to help teams work better together, to make an investment case stronger, to raise the standards of delivery and to maintain schedules and budgets. It’s how we’ve made the difference for more than 70 years.

We are equal opportunity employers. A copy of the policy statement on equal opportunity is provided upon request.

Job Description

Turner & Townsend is engaged to support our clients with many complex projects, responsible for all aspects of cost management and project delivery. We are seeking the ideal Project Controls Coordinator to support a national commercial client, and help drive a construction delivery for a major program. You have a chance to be a key player in our future, as part of a team of innovative professionals shaping our environment.

  • Provide support to the Project Team throughout project lifecycle.

  • Work with key client project contacts to review, develop and record current “best practice” processes and procedures used on construction projects within the organization.

  • Track and maintain budgets and analyse and report weekly/monthly trends.

  • Review change orders.

  • Perform quantity take-offs and review estimates.

  • Track and report cost savings.

  • Review subcontractor authorizations (perform bid normalization).

  • Review contractor/subcontractor monthly pay applications.

  • Assist in the preparation of monthly project controls report and other progress reports to the client.

  • Create, maintain and follow a project schedule detailing when stakeholder meetings will be needed, when reviews will be necessary and an overall project plan.

  • Create a training plan that can be used to rollout the new processes/final document (web-based, video, in person, etc.)

  • Maintain the standards, processes, procedures, and deliverables for all reporting activities for assigned delivery team.

  • Conduct background research, data collection and benchmarking.

  • Respond to ad hoc requests for data and tools.

  • Document control.

Qualifications

  • 3-5 years of experience working in project controls, project management or cost management in the construction industry.

  • Degree in engineering, architecture or construction preferred.

  • Strong interpersonal, communication, and problem resolution skills with demonstrated. Ability to communicate with people at all levels of the organization.

  • Action-oriented and excellent organization skills with demonstrated ability to multitask.

  • Tech proficiency and advanced application of Microsoft Office. Excel and Power Point proficiency is preferable. 

  • Excellent report writing and presentation skills.

  • Excellent verbal and written communication skills, including documentation.

  • The tenacity and drive to inject value and create solutions.

  • Develops good working relationships with project team.

  • Good organization skills, ability to multi-task, and be a team player. 

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email [email protected].  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or [email protected].  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

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+30d

Project Coordinator

Synergy Global SystemsUS-209, Pottsville, PA, USA, Remote

Synergy Global Systems is hiring a Remote Project Coordinator

Job Description

Title: TALENT ACQ - SUPP SR (A) / Project Coordinator
Location: 100% Remote - Must be in The U.S.A (US Citizen or Green Card holder)
Duration: 12+ Months

Job Description:

  • As our Retail Initiatives Coordinator, you will be responsible for supporting Client ongoing talent needs by leading all aspects of the candidate interview experience, supporting our recruiters in hiring our retail employees into short-term development opportunities across all organizations at Client World Headquarters.
  • You'll partner with the Client Athlete Experience team and serve as a point of contact for candidates throughout the entire interview experience process ensuring the highest quality of service.
  • You'll utilize your strong communication, attention to detail, and organization skills to effectively communicate with candidates to inform them of their interview itinerary and logistics, schedule phone screens, video interviews, and on-site interviews. 
  • In addition to candidate coordination responsibilities, you will be responsible for assisting with recruitment events in partnership with the Client Athlete Experience team.
  • This position will support the in-house recruiter and the Client Athlete Experience team.

Requirement:

  • High School diploma
  • Associates or bachelor’s degree is highly preferred
  • 3 years' administrative, customer service, or HR experience
  • Human Resource or Recruitment support experience is highly preferred
  • Advanced level of organization and experience juggling contending priorities
  • The high degree of information gathering, research, and troubleshooting
  • Success working in an extremely fast-paced environment with elements of ambiguity
  • Validated experience with general administrative duties such as calendar coordination and event management
  • Working across a wide range of internal and external business partners at all levels of an organization
  • Validated experience working with multiple projects and business deadlines
  • Strong verbal and written communication skills
  • Proficiency with MS Office products to manipulate, interpret, construct and format reports and presentations (Word, Excel, PowerPoint, and Outlook)
  • Internet/Intranet navigation capabilities and working knowledge of recruitment systems
  • Exercising a high degree of professionalism and communication with confidential information
  • Success supporting multiple business partners with contending requests while offering a high degree of service

Additional Information

All your information will be kept confidential according to EEO guidelines.

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Education Development Center is hiring a Remote International Project Coordinator II, Leading Through Learning Global Platform (LTLGP)

Company Description

EDUCATION DEVELOPMENT CENTER (EDC)

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work. 

EDC is committed to equity, diversity and inclusion in the workplace.

Job Description

The International Development Division at EDC has an opening for a full-time International Project Coordinator II based out of the Waltham MA office. The International Project Coordinator II will work on the Leading through Learning Global Platform (LTLGP) project, which is providing system-strengthening support to USAID's Education Policy.  LTLGP is designed to support knowledge sharing, tool development and professional development iteratively as USAID’s education programs evolve, building knowledge and evidence. LTLGP will cultivate learning networks in areas to ensure education programming is inclusive of marginalized populations; higher education; education systems strengthening; and other relevant education areas.  The position reports to the Evidence and Learning (E&L) Director.

ESSENTIAL FUNCTIONS

This position will provide administrative, logistical and coordination support for LTLGP. Candidates must be able to prioritize tasks and work effectively both independently as well within a team structure. The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.  International Project Coordinator (II) will support the following activities.

Support LTLGP Management Team:

  • Attend and support team meetings through scheduling meetings, sending agendas and taking notes
  • Assist with knowledge management initiatives through updating systems including SharePoint, Box, and Google Workspaces; filing key documents; managing permissions; and organizing folders
  • Prepare contractual approval requests for IT and other Order Level Materials (ODC’s) in line with EDCs procurement and purchasing procedures
  • Serve as the first point of contact for inquiries received in LTLGP general project inbox and proposal inbox when needed
  • Collaborate on troubleshooting/ideation around complex problems, proposing initiatives, and recommending, negotiating, and/or implementing revised or new systems

Support the LTLGP Evidence and Learning Team:

  • Coordinate administrative operation and logistical tasks for the Evidence and Learning Team including maintaining contact lists and file access, meeting scheduling and notetaking, arranging staff travel, procurement of materials, preparation of supply and other approval requests,
  • Support the Evidence and Learning Director and the Office of Sponsored Programs in project procurement including drafting requests for proposals, tracking applicants, facilitating vendor selection, and maintaining records to track the contracting process through vendor onboarding to closeout
  • Coordinate project deliverables by providing support to the Evidence and Learning Team in drafting and editing sections of LTLGP reports including quarterly and annual progress reports, memos, and presentations, consistent with skill level
  • Arranging travel logistics including drafting, submission, and tracking of requests, processing booking, and reconciliation of travel expense reports and vendor invoices
  • Collaborate with the E&L team on troubleshooting complex problems, proposing initiatives and recommending or negotiating, and implementing revised or new systems
  • Facilitate payment of invoices and maintain invoicing records between EDC and subcontractors for work carried out in support of Evidence and Learning activities, and recording invoiced hours to the LTLGP LOE tracker

In the future, the International Project Coordinator (II) may be required to travel domestically and internationally to support training or other project events.

Qualifications

This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills.

Specific requirements:

  • Bachelor’s degree and 4 years related research, education, international development or learning networks experience,
  • Master’s degree preferred with 2 years of related research, education, international development or learning networks experience
  • Competency with MS Office suite of applications, Google Workspace, Zoom/RingCentral, Internet,  SharePoint a plus)
  • Demonstrable organizational and troubleshooting skills
  • Strong organizational & analytical skills and aptitude for details
  • Prior experience working with USAID or in USAID-funded contracts
  • Experience or interest in global education programs
  • Foreign language fluency in French, Spanish or Arabic preferred

Preferred Experience:

  • Experience and expertise in a related discipline (e.g., basic education, higher education, education in conflict and crisis) strongly preferred. 

Additional Information

What we offer

  • This position is eligible for full-time telework for US-based candidates.
  • A mission-driven work environment
  • Health, dental, and vision insurance and employee assistance program
  • 12 paid holidays
  • Generous vacation benefits
  • Dependent Care Flexible Spending Accounts
  • Tuition and transportation reimbursement
  • Retirement plan including robust employer contributions
  • Paid sick time and up to 16 hours of personal time annually
  • Parental leave

Position location: Waltham, MA area candidates preferred (including both MA office-based candidates and MA-based remote candidates). Washington, D.C., and U.S.-based remote candidates also considered.

Applications submitted without a resume will not be considered.

Due to the volume of applications submitted, only finalists will be notified.  No phone calls, please.

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EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, and individuals with disabilities are encouraged to apply.

At EDC, we prioritize the health and wellbeing of our employees, families, and friends above all else. In response to the increased transmissibility with recent variants, all US-based EDC employees must be fully vaccinated for COVID-19 and provide proof thereof, as a condition of employment. Accommodations due to medical or religious exemptions will be considered.

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