Office Manager Remote Jobs

2 Results

9d

Office Manager

BGPMilan,Metropolitan City of Milan,Italy, Remote Hybrid

BGP is hiring a Remote Office Manager

Per la nostra sede di Milano stiamo cercando una figura di Office Manager che avrà le seguenti responsabilità:

  • Presidio uffici: presidio di reception, front-office e accoglienza dei visitatori; gestione di ordini relativi a forniture d’ufficio e spedizioni
  • Assistenza all’AD: gestione dell’agenda; organizzazione di riunioni, appuntamenti e trasferte; redazione di note spese; gestione della corrispondenza e filtro delle comunicazioni in ingresso ed in uscita, garantendo riservatezza e discrezione nella gestione delle informazioni
  • Trasferte: supporto ai dipendenti nell’organizzazione delle trasferte, occupandosi delle prenotazioni necessarie
  • Gestione dotazioni aziendali: gestione e consegna ai dipendenti delle dotazioni aziendali (PC, smartphone, badge ecc)
  • Eventi e marketing: in collaborazione con Responsabile Comunicazione e HR, organizzazione di eventi aziendali, produzione e acquisto di banner, gadget aziendali, materiale per stand ecc
  • Assistenza amministrativa: supporto ad attività amministrativo/contabili e ordinarie mansioni di segreteria (telefonate, e-mail, gestione anagrafiche)

La candidatura ideale ha maturato una pregressa esperienza nel ruolo, ha dimestichezza nell’utilizzo dei principali sistemi informatici (pacchetto Office e software gestionali) e una buona conoscenza della lingua inglese.

Oltre alle competenze tecniche apprezziamo attitudini personali come spirito d’iniziativa e organizzazione, la capacità di comunicare con diplomazia e discrezione e saper costruire relazioni positive con interlocutori interni ed esterni.

Siamo aperti a valutare un inserimento sia full-time che part-time verticale, con la necessità di garantire la presenza in ufficio per almeno 3 giorni a settimana (che verranno concordati in base alle reciproche necessità).

L’offerta è per un contratto a tempo indeterminato, con inquadramento e retribuzione commisurati all’esperienza maturata e all’effettiva aderenza del profilo selezionato rispetto ai requisiti richiesti

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17d

Office Manager

GrammarlyPoland; Hybrid
remote-first ● Design

Grammarly is hiring a Remote Office Manager

Grammarly team members in this role must be based in Warsaw, and they must be able to collaborate in person every day.

About Grammarly

Grammarly is the world’s leading AI writing assistance company trusted by over 30 million people and 70,000 teams. From instantly creating a first draft to perfecting every message, Grammarly helps people at 96% of the Fortune 500 and teams at companies like Atlassian, Databricks, and Zoom get their point across—and get results—with best-in-class security practices that keep data private and protected. Founded in 2009, Grammarly is No. 7 on the Forbes Cloud 100, one of TIME’s 100 Most Influential Companies, one of Fast Company’s Most Innovative Companies in AI, and one of Inc.’s Best Workplaces.

The opportunity 

We’re looking for an Office Manager to join the Grammarly Workplace team to achieve our ambitious goals. The Office Manager is responsible for creating, maintaining, and scaling a comfortable, safe, and healthy work environment for the Warsaw hub team to boost people's engagement, productivity, creativity, and collaboration. This role will be pivotal in ensuring that onsite collaboration weeks in Warsaw succeed, assist with scaling workplace operations of exceptional service that could be replicated regionally and globally, and help shape what the future of work looks like at Grammarly. 

As an Office Manager, you will shape Warsaw Hub programs and align onsite processes and policies to our EAGER values and culture to support our outstanding team. You will also help the global Workplace Experience team by providing exposure to international practices.

In this role, you will:

  • Own and manage all day-to-day operations, policies, and processes in the hub, including relationships with vendors/property management, janitorial, access, food programs, onsite events, furniture, equipment, mail, reception, safety, space planning, sustainability, health, and safety etc. 
  • Identify and implement innovative ways to deliver a welcoming, engaging workplace that aligns with the Grammarly brand and its high-performing culture.
  • Have a curious and deep understanding of how people use the hub (e.g., surveys, benchmark data) and the ability to communicate and bring it to fruition by sharing themes and outcomes with the broader team.
  • Collaborate with the People Leads team to establish new working standards that use technology, asynchronous practices, and consistent decision-making methods.
  • Enable robust and informed business decisions, manage data, and flawlessly disseminate (e.g., budgets, occupancy, surveys, access logs, etc.). Manage the Workplace budget and track budgets to actuals monthly.
  • Help create and continuously improve Workplace SLAs, displaying ownership of the hub and the team's performance to meet them consistently.
  • Ensure the hub has a high level of service and documented processes that can be emulated across all locations.
  • Manage all vendors' RFP processes and SLAs and ensure we have the right partners to support our needs, including conducting regular QBRs to ensure high performance.
  • Own purchasing process and negotiation of Workplace contracts, in partnership with the Regional Manager,  Finance/Procurement, to produce the highest value and ROI. 
  • Mentor and train other Workplace team members on operations and processes.
  • Own facility-related communications in partnership with Comms as appropriate.
  • Give Workplace Operations input into new space design for the region. 
  • Be a key partner in evolving the space and creating new space.  
  • Partner effectively with different groups and customers, such as executives, EAs, managers, Real Estate, Connections and Community, RFH, Security, Systems and Analytics, IT, Benefits, and People Operations teams. 

Qualifications

  • Has excellent proficiency in both English and Polish.
  • Is customer-centric and brings operational knowledge of employee experiences, specifically hospitality and facility management.
  • Displays strong organizational skills, time management, and attention to detail.
  • Identifies and creates processes, optimizes efficient workflows, and focuses on automation to reduce manual work where possible.
  • Has experience in project management.
  • Has a background in vendor and contract management.
  • Is comfortable acquiring data from multiple sources, carrying out data analysis, and communicating findings.
  • Has experience researching, drafting, and implementing policies, including communicating them to team members.
  • Embodies our EAGER values—is ethical, adaptable, gritty, empathetic, and remarkable.
  • Is inspired by our MOVE principles: move fast and learn faster; obsess about creating customer value; value impact over activity; and embrace healthy disagreement rooted in trust.
  • Is able to work in person in the Warsaw hub every day.

Support for you, professionally and personally

  • Professional growth:We believe that autonomy and trust are key to empowering our team members to do their best, most innovative work in a way that aligns with their interests, talents, and well-being. We also support professional development and advancement with training, coaching, and regular feedback.
  • A connected team: Grammarly builds a product that helps people connect, and we apply this mindset to our own team. Our remote-first hybrid model enables a highly collaborative culture supported by our EAGER (ethical, adaptable, gritty, empathetic, and remarkable) values. We work to foster belonging among team members in a variety of ways. This includes our employee resource groups, Grammarly Circles, which promote connection among those with shared identities including BIPOC and LGBTQIA+ team members, women, and parents. We also celebrate our colleagues and accomplishments with global, local, and team-specific programs. 

We encourage you to apply

At Grammarly, we value our differences, and we encourage all to apply. Grammarly is an equal opportunity company. We do not discriminate on the basis of race or ethnic origin, religion or belief, gender, disability, sexual identity, or age.

For more details about the personal data Grammarly collects during the recruitment process, for what purposes, and how you can address your rights, please see the Grammarly Data Privacy Notice for Candidates here.

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