Trustonic is hiring a Remote Admin Assistant (Part Time - 20 hours per week)

Job Description

We’re looking for an Admin Assistantto join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and support the wider executive team. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.

A bit about the team and what you'll deliver...

You will be a part of the People and Talent team, who are responsible for the total employee experience. Reporting to our Head of People and Talent we are looking for a customer-focused Admin Assistant who can easily integrate themselves to the business and team interactions.

As an Admin Assistant, you will: 

• provide administrative support to ensure efficient operation of the office(s) -Winnesh/Cambridge
• assist the EA/Office Manager with travel/accommodation bookings/queries and other general administrative activities as directed
• provide administrative support to the COO, CFO and wider executive members
• provide support for travel to the executive team
• complete expense returns on behalf COO/CFO
• maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• carry out clerical duties such as filing, typing, copying, binding, scanning etc.
• monitor and maintain office equipment
• arrange and coordinate meetings, conferences etc
• liaise with our courier DHL to book and check status of deliveries
• deal with customer queries and enquiries
• support on charitable, volunteering and team events
• provide support to the People and Talent team as required

Who you are…

As an Admin Assistantyou will be/have:

• creative and energetic in your desire to create an awesome physical and virtual office vibe
• hugely optimistic
• exceptionally organised with brilliant follow-through
• a natural self-starter and solid communicator, unafraid to pick up the phone, zoom or slack
• able to thrive in a dynamic, constantly evolving, small team environment
• jedi-like anticipation – you are already 10 steps ahead
• outcome focussed
• rigorous in the pursuit of accuracy
• prepared to invest whatever effort is required to get the job done (including travel)
• able to build trusted relationships with team and clients

What makes you, you...

Experience

• demonstrable experience of both virtual and physical office environments
• preferred experience within a Technology company
• experience with virtual office tools such as zoom, teams, slack, trello, etc
• experience of supporting executive teams

Knowledge:

• global travel management
• physical office management
• virtual office approaches

Technical skills: 

• excellent time management skills
• multi-tasking and prioritisation
• intermediate to advanced MS office skills
• strong verbal and written communication skills, and ability to speak effectively to any audience
• exceptional eye for detail

Qualifications

• Undergraduate degree in business or similar discipline preferred or equivalent level of skill, experience and knowledge

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