Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

Executive Administrative Assistant Responsibilities:

• Welcome visitors to the office.
• Answer phone calls.
• Respond to emails.
• Manage the executive calendar.
• Schedule meetings for executives.
• Maintaining filing systems.
• Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

• A high school qualification or equivalent.
• Excellent computer literacy skills.
• Professional appearance.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks.
• Ability to work well under pressure.

See more jobs at Climate Makers Inc.

Apply for this job

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

Executive Administrative Assistant Responsibilities:

• Welcome visitors to the office.
• Answer phone calls.
• Respond to emails.
• Manage the executive calendar.
• Schedule meetings for executives.
• Maintaining filing systems.
• Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

• A high school qualification or equivalent.
• Excellent computer literacy skills.
• Professional appearance.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks.
• Ability to work well under pressure.

See more jobs at Climate Makers Inc.

Apply for this job

Job Description

In addition to functioning as a right arm to the owner, some of your responsibilities include: 

• Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing)
• Create internal processes and systems for service offerings
• Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns; 
• Oversee website renovation and maintain website
• Assist with bookkeeping in QuickBooks
• Assist with HR & recruiting tasks
• Provide general administrative and personal support 

Qualifications

You should have the following passions, skills and education: 

• Beyond high school education preferred
• A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit
• Proven experience as an administrative assistant or relevant role
• Excellent time management skills and ability to effectively prioritize tasks
• Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar
• Strong analytical, creative-thinking, and problem-solving skills 
• Demonstrated professionalism and accountability
• Self-starter, who successfully initiates activity and works independently
• Self-motivated with excellent project management skills
• Highly organized with extreme attention to detail
• Loves to create processes and systems
• Passion for research and learning 
• A passion for marketing
• Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus
• Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products 
• Variety of Social Media knowledge preferred
• Excellent social media skills

See more jobs at Tech HR, LLC

Apply for this job

Apply for this job

See more jobs at Everlight Solar

Apply for this job

Job Description

Please send your updated English resume to vinoth.xyant@gmail. com

Job Title:Administrative Assistant / Executive Assistant

Location:Medellin, Colombia – Remote / Work from Home

Duration:Full Time

Candidate Must willing to start immediately.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executive’s calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Qualifications

• 2 to 4 year's work experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communications skills
• Any Bachelors graduation required.

See more jobs at Xyant Technology, Inc.

Apply for this job

Common Energy is revolutionizing the energy sector. Our platform enables homeowners, renters, and businesses to connect their utility account to new clean energy community solar projects, dramatically lower carbon emissions, and save on their electricity. There is no on-site installation, signing up is free and only takes two minutes. As such, we are a key part of the solution to mitigate global climate change. Common Energy’s board and advisors include executives from Facebook, Google, and President Obama’s cabinet.

In this role, you will provide support for our world class customer service department by assisting in the day to day operations that improve our potential and current customer experiences.

Responsibilities:

• Proofread and update internal and external documents
• Coordinate office logistics and team activities
• Perform general administrative duties and record keeping
• Assist in the assignment of customer related tasks 
• Compile and present various service-related reports
• Support your colleagues and team to maintain our positive, friendly, and professional culture
• Maintain our existing high standards for customer service, and suggest improvements to internal processes as needed
• Contribute to a positive, fun work environment!

• Bachelor’s Degree in a related field or 2-3 years in relatable administrative roles
• Strong organizational skills with attention to detail
• Excellent communication and proofreading skills
• Proficient with office software: Spreadsheets, Word Processors, Customer Relationship Management Systems
• Preferred experience with Google Office, Salesforce, and Microsoft Office
• Ability to manage multiple tasks and prioritize effectively
• You are passionate about problem solving and the potential to develop innovative solutions that enable quality and scale
• You have outstanding relationship building skills and the ability to quickly establish trust
• You are driven, self-motivated, enthusiastic and have a “can do” attitude
• You want to work for a company with a high impact mission, and on problems that make the world a better place
• You thrive in a startup environment – you welcome change, and the opportunity to lead a team through ambiguous situations to deliver tangible results
• You have permanent authorization to work for any employer in the U.S. without sponsorship

• Salary $40,00
• Equity options
• Comprehensive medical, dental, vision, and HSA eligible plans
• Generous paid time off
• Attractive 401(k) plan
• Daily In-office lunches
• Learn and work with the best: Our team includes experts across the energy sector!
• One mission, one team, no politics.

See more jobs at Common Energy

Apply for this job

Apply for this job

Job Description

1. Schedule Management: Organize and maintain calendars for departmental staff, schedule appointments, meetings, and conference calls.
2. Correspondence Handling: Manage incoming and outgoing communications, including emails, letters, and phone calls. Draft and proofread correspondence as needed.
3. Document Management: Maintain and organize physical and electronic files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval of information.
4. Meeting Coordination: Arrange meeting logistics, including room bookings, catering, and equipment setup. Prepare agendas, distribute materials, and take meeting minutes as required.
5. Travel Arrangements: Coordinate travel arrangements for departmental staff, including booking flights, accommodations, and transportation.
6. Administrative Support: Provide general administrative support such as copying, scanning, and faxing documents. Assist with expense reporting, invoice processing, and procurement tasks.
7. Data Entry and Reporting: Input data accurately into databases and generate reports as needed. Maintain confidentiality and integrity of sensitive information.
8. Customer Service: Serve as a point of contact for internal and external stakeholders. Respond to inquiries professionally and redirect as necessary.
9. Special Projects: Assist with special projects and initiatives as assigned by departmental leadership. Collaborate with team members to achieve project objectives.
10. Adherence to Policies: Ensure compliance with USDA policies, procedures, and regulations. Stay informed about updates and changes relevant to administrative functions.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience in an administrative role, preferably in a government or large organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in completing tasks.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to adapt to changing priorities and work independently or collaboratively as part of a team.

See more jobs at ProSidian Consulting, LLC

Apply for this job

Job Description

]Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

Qualifications

Administrative Assistant II-9734-1

Fort-Wayne, IN

Long-Term contract  

Duties and Responsibilities:

• Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

  Answer and screen all incoming telephone calls and work request in the Service Now platform. Sort, review, and distribute mail.

  Manage calendar and schedule meetings and appointments.

  Coordinate Key City Admin meetings, agendas, and outcomes to further the Facilities Service to the LFG Business groups.

  Plan and coordinate special events.

  Type documents, letters and other memoranda, track CSR data on spreadsheets for waste streams.

  Design and prepare presentations and reports.

  Greet and direct customers to the Facilities Service Center and act as primary resource for internal and external contacts, facilitating a professional image . File and photocopy materials, including establishing and maintaining project files.

  Process bills for prompt payment in Ariba and Chrome River software.

  Maintain accurate and timely entries in e-billing/matter management software in MS Teams. Proofread documents for grammatical and typographical errors.

  Order supplies and coordinate routine maintenance and repairs to office equipment and housekeeping contractor.

  Develop working knowledge of Ariba, Service Now, Access It, and any other systems as they may be implemented.

  Special projects and additional related duties as assigned by managers.

  Support additional team members within the department and perform functions specific to their roles, as requested.

  Be the Customer facing team member that shows the positive energy, often times when the customer is not being as respectful in return

See more jobs at Smart Ims

Apply for this job

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

Executive Administrative Assistant Responsibilities:

• Welcome visitors to the office.
• Answer phone calls.
• Respond to emails.
• Manage the executive calendar.
• Schedule meetings for executives.
• Maintaining filing systems.
• Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

• A high school qualification or equivalent.
• Excellent computer literacy skills.
• Professional appearance.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks.
• Ability to work well under pressure.

See more jobs at Climate Makers Inc.

Apply for this job