Administrative Assistant Remote Jobs

10 Results

1d

Temporary Administrative Assistant

350 OrgRemote in 1 of 26 countries 350.org works
1 year of experienceslack

350 Org is hiring a Remote Temporary Administrative Assistant

350.org is looking for anAdministrative Assistant for a fixed term period of 6 monthsto provide administrative and coordination support to the Executive Assistant to the Executive Director and the Executive Team and act as a liaison with staff and partners. TheAdministrativeAssistant will also assist with Board of Directors responsibilities.

About 350.org 

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here. 

350.org is an equal-opportunity employer. 350.org strives to be an inclusive and collaborative group ofpeople who bring a variety of approaches to the work we do. We’re committed to the principles ofjustice, and we try to build a safe workplace where everyone is treated fairly and enjoys workingtogether. We value new perspectives, ideas of all sorts, and different ways of working. Diverseperspectives and experiences improve the way 350.org carries out our work – including what wedecide to work on and how creatively/effectively we do that. We do our best to make staff positionsaccessible to all potential team members, regardless of race, national origin, ethnicity, age, disability,assigned gender, gender expression or identity, sexual orientation or identity, religion or creed,veteran status, marital or parental status, and genetic information. We also strive to include teammembers in communities most impacted by climate change or impacted by other kinds ofenvironmental, social, and economic injustice. 

About the Temporary Administrative Assistant

The Administrative Assistant will assist with some or all of the following Duties and Responsibilities:

Administration and Coordination

  • Calendar management and scheduling appointments for the Board of Directors
  • Assistance with Calendar management and scheduling appointments for the Executive Team
  • Assistance with Organizing Travel Logistics for the Managing Director and as needed for the Executive Team, including the organizing of team retreats
  • Assist with project coordination and occasionally manage or engage in special projects
  • Provide support for internal and external meetings and engagements, conducting research and preparing briefs and presentations when necessary
  • Manage the internal communication from the Executive Team

Organizational Support

  • Processing of credit card expenses and invoices
  • Electronically file contracts, MOUS and grants
  • Act as backup for the EA when out of the office
  • Filing for the Executive Team
  • Support the information management system by regularly updating the Intranet and coordinating with other teams 

Board Support

  • Taking minutes for Board Meetings and Board committee meetings
  • Support the implementation of Board and Board committee work plans

Competencies:

Technical: Advanced proficiency using Mac laptops, Google Suite, Slack and Zoom. 

Ethical Practice: Strong commitment to workplace justice, diversity, equity and inclusion. Ability to make sound judgment, exercise discretion and credibility, and act as an agent who promotes fairness, integrity and accountability across the organization.

Relationship Management: Ability to build, nurture, promote and influence healthy work relationships and to work as an effective member of the Executive team and the organization. Ability to interact with staff, partners, and funders from diverse cultures and backgrounds with sensitivity and respect.

Self-Management: Must thrive in an atmosphere juggling multiple priorities with competing deadlines. Ability to professionally "manage up." Ability to innovate systems and processes to streamline workflow. Ability to set professional boundaries. Resilient and able to manage self and keep composure in times of stress. Able to work independently with minimum supervision. 

Communication: Effectively craft and deliver concise, clear and effective communications. Ability to listen and to transfer and translate information from one level or team of the organization to another. Ability to categorize and synthesize information with the utmost discretion. 

Justice and Equity:Must embrace the principles of workplace justice, diversity and inclusion and apply them to day-to-day work.

Others: Strong ability to multitask and prioritize tasks; excellent time management skills, well-developed organizational skills, attention to detail and professional discretion. Able to anticipate deadlines. Must believe and embrace 350.org’s vision, mission, and progressive values. Must be able to provide administrative support across the organization (in other time zones) at times, as needed. 

Required Qualifications 

  • Proven attention to detail
  • Excellent communication skills, both verbal and written
  • At least 1 year of work experience as an administrative assistant or other relevant administrative support experience 
  • At least 1 year of experience working virtually 
  • Previous experience in an international non-profit organization desired
  • Must be able to meet deadlines in a fast-paced, quickly-changing environment
  • A proactive approach to problem-solving

We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others. 

Position Type: Full-time, fixed term for six months

Start Date: As soon as possible

Compensation: Salary tier 1.3Click here to view salary

Location: Remote within Europe, Africa preferred

Remote within the countries 350.org currently operates. Current countries are: Current countries are: Argentina, Australia, Belgium, Benin, Brazil, Canada, Colombia, Fiji, France, Germany, Indonesia, Italy, Japan, Kenya, Netherlands, Philippines, Poland, Senegal, Singapore, South Africa, Sweden, Taiwan, Trinidad and Tobago, United Kingdom

Applicants must have the legal authorization to work for any employer in their country of residence. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

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If you have suggestions for us on how to do this better, we really value your input and stronglyencourage you to write to us atjobs@350.orgwith the subject line ‘Hiring Feedback’.

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5d

Administrative Assistant

ProSidian Consulting, LLCWashington, DC, Remote
Bachelor's degree

ProSidian Consulting, LLC is hiring a Remote Administrative Assistant

Job Description

  1. Schedule Management: Organize and maintain calendars for departmental staff, schedule appointments, meetings, and conference calls.
  2. Correspondence Handling: Manage incoming and outgoing communications, including emails, letters, and phone calls. Draft and proofread correspondence as needed.
  3. Document Management: Maintain and organize physical and electronic files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval of information.
  4. Meeting Coordination: Arrange meeting logistics, including room bookings, catering, and equipment setup. Prepare agendas, distribute materials, and take meeting minutes as required.
  5. Travel Arrangements: Coordinate travel arrangements for departmental staff, including booking flights, accommodations, and transportation.
  6. Administrative Support: Provide general administrative support such as copying, scanning, and faxing documents. Assist with expense reporting, invoice processing, and procurement tasks.
  7. Data Entry and Reporting: Input data accurately into databases and generate reports as needed. Maintain confidentiality and integrity of sensitive information.
  8. Customer Service: Serve as a point of contact for internal and external stakeholders. Respond to inquiries professionally and redirect as necessary.
  9. Special Projects: Assist with special projects and initiatives as assigned by departmental leadership. Collaborate with team members to achieve project objectives.
  10. Adherence to Policies: Ensure compliance with USDA policies, procedures, and regulations. Stay informed about updates and changes relevant to administrative functions.

Qualifications

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience in an administrative role, preferably in a government or large organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in completing tasks.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Flexibility to adapt to changing priorities and work independently or collaboratively as part of a team.

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isolutions is hiring a Remote IT Administrative Assistant

Are you passionate about IT services and looking to thrive in a vibrant, innovative environment? Join our dynamic team.

We are a dedicated Microsoft IT service provider located in the vibrant heart of Barcelona. We are on the lookout for a dedicated IT Administrative Assistant who embodies meticulous attention to detail, exceptional organizational skills, and the ability to juggle multiple tasks efficiently.

Become part of our fantastic crew and shape the future of your career with us!

How will your day look like

  • As an IT Administrative Assistant, you will be responsible for the administration and billing of recurring services to our customers
  • Keeping quality standards, you support project managers and executives in billing, report writing and coordination of various tasks
  • You manage the incentive programs of Microsoft and other partners and ensure the correct allocation
  • You map our products commercially in the isolutions Marketplace and ensure that customers can always book services. You train customers on using the Marketplace and ensure regular checks.
  • You process our customers orders from our online store and train users in how to use it.

Your profile

  • 2+ years of experience in an administrative and/or customer facing role
  • You are a reliable, detail and solution-oriented, have high quality standards and a passion for administrative tasks
  • Excellent communication skills and ability to engage with different stakeholders
  • Preferably you have already worked for IT service providers
  • Native level of German and fluent level of English

If your experience looks a little different from whatwe’ve identified and you think you can add value to our crew, we’d love to learn more about you.

What we offer

  • Permanent contract, choosing between full-time and part-time (40h/week - 32h/week)
  • Competitive salary package, plus interesting fringe benefits.
  • Flexible working hours for an optimal work-life balance.
  • Hybrid way of working from Barcelona and its surroundings, or remote from anywhere in Spain.
  • Work and evolve with the latest technologies from the Microsoft ecosystem.
  • Structured career development plan based on your professional goals.
  • Yearly training budget, Microsoft Certifications and bi-weekly “Tech Lunches“.
  • Choose your own hardware.
  • Free language classes.
  • One additional week of vacation for Corporate Social Responsibility.
  • A dynamic environment and a unique team spirit!

How to find out if this is the next step of your career:

  1. Apply ????
  2. Discovery call with HR ????
  3. Interview - video call with Team Lead and HR ????
  4. Final assessment ????‍????

???? Our commitment: to give you feedback on each step, both in positive and negative cases

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28d

Administrative Assistant

Club Capital LLCBethesda, MD, Remote
agile

Club Capital LLC is hiring a Remote Administrative Assistant

29d

Administrative Assistant II

Smart ImsIndianapolis, IN, Remote
Design

Smart Ims is hiring a Remote Administrative Assistant II

Job Description

]Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

Qualifications

 

Administrative Assistant II-9734-1

Fort-Wayne, IN

Long-Term contract  

Duties and Responsibilities:

  • Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

    Answer and screen all incoming telephone calls and work request in the Service Now platform. Sort, review, and distribute mail.

    Manage calendar and schedule meetings and appointments.

    Coordinate Key City Admin meetings, agendas, and outcomes to further the Facilities Service to the LFG Business groups.

    Plan and coordinate special events.

    Type documents, letters and other memoranda, track CSR data on spreadsheets for waste streams.

    Design and prepare presentations and reports.

    Greet and direct customers to the Facilities Service Center and act as primary resource for internal and external contacts, facilitating a professional image . File and photocopy materials, including establishing and maintaining project files.

    Process bills for prompt payment in Ariba and Chrome River software.

    Maintain accurate and timely entries in e-billing/matter management software in MS Teams. Proofread documents for grammatical and typographical errors.

    Order supplies and coordinate routine maintenance and repairs to office equipment and housekeeping contractor.

    Develop working knowledge of Ariba, Service Now, Access It, and any other systems as they may be implemented.

    Special projects and additional related duties as assigned by managers.

    Support additional team members within the department and perform functions specific to their roles, as requested.

    Be the Customer facing team member that shows the positive energy, often times when the customer is not being as respectful in return

 

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+30d

Administrative Assistant

SquareLondon, United Kingdom, Remote

Square is hiring a Remote Administrative Assistant

Job Description

At Block, our mission on the Executive Operations team is to amplify the impact of executives and their teams. We are looking for an innovative, reliable individual with a passion for supporting teams. Our Administrative Assistants specialise in administrative excellence in calendaring, booking travel, expense management, and being able to adeptly manage those tasks for multiple leaders.

You will join the Executive Operations Team, supporting teams focused on multiple business units. We are looking for an individual who is thorough, detail-oriented, thrives in a fast paced environment, enjoys working with a variety of people daily, and executes with a high level of integrity in this energetic and human-centric environment.

You Will:

  • Provide administrative support for 5+ executives.
  • Manage the executives’ calendars, travel bookings, expenses, and other additional administrative tasks.
  • Provide administrative support to our Afterpay Sales, Counsel, F&S, Industry Relations and Payment Partnerships team(s). Responsibilities include maintaining complex calendars, requiring coordination with executives, partners, and other members of the Executive Operations Team.
  • Maximise your executives' time by managing their calendars and providing quarterly analysis of how time was spent. Will work with the team’s EA lead to make suggestions on how to optimize time. 
  • Work within our centralised Executive Operations team to provide coverage for other execs as needed, take on team-based projects, and provide inputs and suggestions to enhance the team as a whole.

Qualifications

  • 3+ years of experience as an Administrative Assistant, Executive Assistant, or similar role; preferably with both small and large-scale technology companies
  • The ability to prioritize effectively and manage competing priorities and schedules 
  • Exceptional written and verbal communication skills
  • Proficiency with Google Suite, including Google Calendar, Docs, Sheets, Forms, and Slides

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Climate Makers Inc. is hiring a Remote Executive Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

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Tech HR, LLC is hiring a Remote Part-time / Virtual Administrative Assistant (Marketing)

Job Description

In addition to functioning as a right arm to the owner, some of your responsibilities include: 

  • Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing)
  • Create internal processes and systems for service offerings
  • Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns; 
  • Oversee website renovation and maintain website
  • Assist with bookkeeping in QuickBooks
  • Assist with HR & recruiting tasks
  • Provide general administrative and personal support 

Qualifications

You should have the following passions, skills and education: 

  • Beyond high school education preferred
  • A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit
  • Proven experience as an administrative assistant or relevant role
  • Excellent time management skills and ability to effectively prioritize tasks
  • Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar
  • Strong analytical, creative-thinking, and problem-solving skills 
  • Demonstrated professionalism and accountability
  • Self-starter, who successfully initiates activity and works independently
  • Self-motivated with excellent project management skills
  • Highly organized with extreme attention to detail
  • Loves to create processes and systems
  • Passion for research and learning 
  • A passion for marketing
  • Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus
  • Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products 
  • Variety of Social Media knowledge preferred
  • Excellent social media skills

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Climate Makers Inc. is hiring a Remote Remote Executive Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

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Climate Makers Inc. is hiring a Remote Remote Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

See more jobs at Climate Makers Inc.

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