Project Coordinator Remote Jobs

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ePromos is hiring a Remote Promotional Product Creative Project Coordinator

JOB TITLE:                          Creative Project Coordinator

REPORTS TO:                     Sales & Program Operations

LOCATION:                         Fully Remote

FLSA CLASS:                       Non-Exempt, Hourly

POSTING DATE:                 10-May-2022

ePromos has been the industry’s leading distributor in the promotional space for over 20 years having pioneered many of the e-commerce practices which are commonplace today. Our award-winning website combined with our sales strategy, service capabilities and enterprise-level solutions set us apart and form the special sauce that is ePromos Promotional Products, LLC. We have a unique culture—one that consists of a flexible and collaborative workforce spread across the country. Our values are strong with a deep-rooted emphasis on giving back as part of our ePromos Cares mission. Together, we have worked year-after-year to continuously raise our standards and strive for growth—each year learning and adapting to what’s ahead.

BASIC FUNCTION SUMMARY:

Under the direction of the VP of Enterprise Sales & Program Operations the Creative Project Coordinator, will support the Creative Project Manager. The Creative Project Coordinator will assist in the development of creative, out of the box, merchandise presentations to drive new and existing business opportunities within ePromos’ ePromos Brand Solutions (eBS) prospective and current client base.      

The following duties are not intended to serve as a comprehensive list of all duties required in this position.  This job description is intended as a representative summary of the major duties and responsibilities.  This role may not be required to perform all duties listed and may be required to perform additional duties as requested.

ESSENTIAL FUNCTIONS: Duties, Skills, Responsibilities and Expectations:

  • Translate strong understanding of client brand guidelines into on-trend decorated promotional product
  • Assist in the development/maintenance/presentation of custom slide decks for specific sales initiatives, client business reviews, product launch, and branding initiatives
  • Assist in the development of promotional product templates
  • Assist with the development of highly creative look books for business development and eBS Team
  • Assist with the development of the bi-annual trend look books
  • Assist with the development of the Holiday and other seasonal digital catalogs
  • Layout and design of Case Studies as projects are completed
  • Collaboration and support as needed to the eBS Sales, Program Operations, and Business Development teams, to build and develop creative promotional product solutions around a clients’ brand and business initiatives.
  • Foster and build strong relationships with ePromos’ Elite Supplier base representatives
  • Source unique retail, eco, and diversity, staying up to date on the latest ASI industry and retail trends

Maintain appropriate physical and mental health required to perform the essential functions of position

MINIMUM REQUIREMENTS:

  • Minimum 2-3 years’ experiencein a creative project support role with a history of efficiency improvements inside a growing sales organization
  • Ability to drive the creative process to meet the needs of a sales team.
  • Working knowledge of ESP/SAGE product research software platformExcellent written and oral communication skills
  • Sound judgment in decision making and problem solving
  • Ability to work independently or team as required by the task or project
  • Always maintain the highest level of confidentiality and professional conduct

Required Education:

  • High School diploma or GED with relevant experience
  • Bachelor’s degree a plus
  • Previous experience in a promotional product role strongly preferred

WORKING CONDITIONS:

  • Position is fully remote to the US
  • Ability to accommodate multiple time-zones with primary ET (EST/EDT)
  • Dedicated workspace and high-speed internet
  • Frequent video conference/email/chat

PHYSICAL DEMANDS:

  • Maintaining a stationary position for up to 50% of the workday
  • Consistently operate a computer and other promotional productivity equipment including keyboard, webcam and document scanner
  • Clarity of vision of 30” or less
  • Ability to perceive sound in the capacity of oral communication
  • Exertion of up to 10lbs. of force as related to lift or move of objects

 

We are an Equal Opportunity Employer!

 

ePromos is committed to creating a diverse workplace environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We do not accept resume submissions from third party recruiters.

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Performance Development Group is hiring a Remote Contract Learning Project Coordinator

Position Summary

PDG is working with a client who needs a Learning Project Coordinator to support a variety of learning and development initiatives for their organization. The contract will begin in early May 2022 and continue for approximately six months. This remote contract is for 20 hours per week and tasks must be completed during Pacific Time Zone business hours with at least some of the work performed on Mondays weekly.  

Role Responsibilities

The Contract Learning Project Coordinator will:

  • Lead efforts related to document management in Microsoft SharePoint, ensuring that all users have appropriate permissions and access to documentation
  • Load learning plans into LMS, including initial review of each plan to ensure content is accurate and instructionally sound, grammatically correct and that all links within each lesson plan are functional.
  • Administer regular updates to learning plans as needed
  • Maintain the team’s meeting calendar
  • Track agenda items for all team meetings and send action items after each meeting
  • Maintain training log/rosters
  • Manage core curriculum and other department curriculums within LMS
  • Support Training leads with workshop agenda builds
  • Send calendar invites to training and event participants
  • Assist with building a project tracker (GANTT chart) for all team projects including for event planning
  • Organize the team’s folder and provide structure to folder directory to ensure active folders and documents are easily accessible to users and all other folders are archived
  • Provide support on other tasks as identified by the team

Background Requirements

  • A minimum of three years Operations and / or Project Management or Project Coordination experience
  • A minimum of two years’ experience working in corporate learning and development
  • Proficiency in MS Office including SharePoint, Teams, Excel, Word, and PowerPoint
  • Superior communication skills including written and verbal communication
  • Outstanding time management skills, able to manage multiple tasks simultaneously
  • Able to work collaboratively as part of a team
  • Experience working with an LMS is preferred

 

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19d

Project Coordinator

WorksightedHolland, MI Remote
agile3 years of experienceDesignscrum

Worksighted is hiring a Remote Project Coordinator

Who We Are:

Worksighted is one of the fastest-growing IT service providers in Michigan. We work hard, but we don’t take ourselves too seriously. We are committed to growth, both our customers’ and our own. As a team, we know we’re only as good as the values we stand for and the hard work we put in every day. Joining our team means being a unique piece to the puzzle and a superhero in your own way. From crucial benefits like paid parental leave to office parties and zombie-themed wellness challenges, we work hard, have a lot of fun, and know what matters most to our people.

We are looking for a Project Coordinatorwho will be responsible for assisting with the successful execution of technology projects for clients. This role will support Professional Services through coordinating project plans, organizing implementation, and providing excellent internal and external customer service.

Who You Are:

  • You have a Bachelor’s degree in Business Administration or related field. Equivalent work experience is also acceptable.
  • You have 1-3 years of experience in project management, preferably in the IT industry. An Agile Scrum certification is a plus!
  • You are passionate about people and building strong relationships.
  • You have excellent attention to detail with strong communication skills.

What You’re Accountable For:

  • Assisting Project Managers in developing project plans, goals, and budgets while identifying the resources needed to measure results in ConnectWise.
  • Providing administrative support for the Professional Services team, including preparing After Action Reviews.
  • Understanding overall project objectives, as well as the role and function of each project team member.
  • Participating in project planning meetings to clearly identify scope, needs, and priorities to support the goals of the project.
  • Coordinating delivery and implementation of projects that meet quality assurance standards.
  • Ensuring that all technical and project documentation is maintained during projects and handed off post project completion.
  • Documenting and following up on important actions following project meetings.
  • Coordinating internal resources and third-party stakeholders to ensure on-time completion with budgetary requirements.
  • Recording and managing project issues, performing risk management, and escalating to leadership when needed.
  • Communicating with clients by keeping them informed on progress, notifying them of impending changes, agreed outages, and downtime.
  • Multi-tasking multiple small technology projects at one time.
  • Working closely with Sales, Implementation Services Manager, Project Engineers, Design Engineers, and other team members to continuously evolve and improve our processes using best in class methodologies.
  • Establishing strong relationships with clients and providing excellent service with a client-centric attitude.
  • Maintaining specific knowledge of clients and how services and products relate to their business strategy and goals.
  • Managing the change order process and working with internal teams to communicate changes and obtain approval from clients.

Why You’ll Love Worksighted:

  • Competitive benefits package including medical, dental, and vision insurance, company matches to 401(k) and HSA accounts, and company-paid short-term disability and life insurance policies.
  • Generous compensation package with a quarterly bonus program.
  • Paid time off for vacations, sick time, and personal days, plus a paid day off on your birthday!
  • Well-rounded approach to employee wellness with benefits such as a monthly wellness stipend, free healthy snacks, and an Employee Assistance Program.
  • Monthly cell phone stipend.
  • Open, collaborative, and flexible work environment – in the office and from home. This position can be done from anywhere in the United States!
  • Frequent employee engagement activities ranging from potlucks to company-wide games of virtual BINGO.
  • In-depth onboarding program including lunch with leadership, job shadows with every department of the company, and thorough on-the-job training.
  • Continuous performance management process with open communication, consistent check ins, and support from leaders.

Learn more about our values and what it’s like to be a member of our team on our website or by following us on Instagram @Worksighted.

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20d

Project coordinator

VodworksLviv, UA Remote
jira

Vodworks is hiring a Remote Project coordinator

Responsibilities
Supporting Project Managers with daily tasks in compliance with applicable company regulations, procedures, and guidelines;
Facilitating information flow between Project Managers (PM) and employees;Create and keep project documentation up to date
Administration tools tracking: JIRA;
Employee’s data maintenance in internal tools Project-specific support PC role ;
Time tracking and absence requests coordination, timesheets data collection, validation and verification with client tool, regular workforce allocation'
Supporting the project recruitment process;
Preparing reports/ statistics on PM’s request;
Participation in project meetings — planning, organization;
Skills

At least 1-year of experience in a similar role: Project Coordinator/ Junior PMO;
Good at team motivation and problem-solving;
Tolerance of critical and stressful situations;
Excellent communication skills;
Upper-intermediate or higher written and spoken English;
Strong interpersonal and communication skills;
Excellent organizational skills;
Strong knowledge of JIRA (JQL), MS Excel, proficiency in MS Office;
Comfortable and flexible in a fast-changing environment;
Ability to learn rapidly;
Understanding of IT-specific, development process;
Basic understanding of Project Management fundamentals

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+30d

Project Coordinator

Palo Alto NetworksPlano, TX, USA, Remote

Palo Alto Networks is hiring a Remote Project Coordinator

Company Description

Our Mission
At Palo Alto Networks® everything starts and ends with our mission: 
Being the cybersecurity partner of choice, protecting our digital way of life. 
We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish – but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are. 

Job Description


Your Career
The Professional Services Project Coordinator will manage short duration projects, typically less than 10 days total effort, including handling all deployment resources and ensuring that all deliverables are met and delivered on-time and under budget. Project Coordinators will carry a project load of about 40 projects totaling $500K in revenue. 

Your Impact

  • Determine customer and Palo Alto Networks project contacts from Statement of Work
  • Identify resources needed and assign or request the resource assignment to the engagement
  • In conjunction with project stakeholders, establish project kickoff call and project start dates
  • Develop project schedule using appropriate tools and techniques, revise as appropriate to meet changing needs
  • Ensure that all team members (internal and Customer) understand the scope of the project as well as what they are individually responsible for
  • Maintaining schedules of what tasks are required to be completed by what date, as well as of team meetings- coordination and communication of schedule information to the project team
  • Create and execute project work schedules, and revise as appropriate to meet changing needs
  • Ensure project documents are complete, current, and stored appropriately
  • Track and report team hours and expenses on a weekly basis
  • Create and provide weekly customer status reports throughout the engagement until the purchased Time & Expense is exhausted or Firm Fixed Priced deliverables are completed

Qualifications


Your Experience

  • Good communication skills including written, verbal, presentation, and adaptive (multi-level)
  • Good organizational skills including tool utilization (spreadsheets, project management tools, mind maps), information capture, attention to detail, and prioritization
  • Flexible to shifting priorities, demands, and timelines; able to promptly and efficiently react to project adjustments and alterations
  • BS in Computer Science, MIS, Business, or equivalent education/training/experience
  • Experience with Google’s G Suite (Drive, Docs, Sheets and Slides) is a plus

Additional Information

The Team
Our professional services team is critical to our success and mission. As part of this team, you enable customer success by providing support to clients post-sale. Our dedication to our customers doesn’t stop once they sign – it evolves. 

As threats and technology evolve, we stay in step to accomplish our mission. You’ll be involved in implementing new products, transitioning from old products to new, and will fix integrations and critical issues as they are raised. But you won’t wait for them to be raised, you’ll seek them out, too. We fix and identify technical problems, with a pointed focus of providing the best customer support in the industry.

Our Commitment
We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. 

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [email protected]

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.

Due to federal law requirements, the successful candidate must be fully vaccinated against COVID-19 or be legally entitled to an accommodation excusing vaccination.

Covid-19 Vaccination Information for Palo Alto Networks Jobs

  • Vaccine requirements and disclosure obligations vary by country.
  • Unless applicable law requires otherwise, you must be vaccinated for COVID or qualify for a reasonable accommodation if:
    • The job requires accessing a company worksite
    • The job requires in-person customer contact and the customer has implemented such requirements
    • You choose to access a Palo Alto Networks worksite
  • If you have questions about the vaccine requirements of this particular position based on your location or job requirements, please inquire with the recruiter.

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California ISO is hiring a Remote Bulk Electric System Project Implementation Coordinator (Remote within commuting distance))

Company Description

The California Independent System Operator (ISO) manages the flow of electricity across the high-voltage, long-distance power lines that make up 80 percent of California's power grid. We safeguard the economy and well-being of 30 million Californians by operating the grid reliabily 24/7.

As the impartial grid operator, the California ISO opens access to the wholesale power market that is designed to diversify resources and lower prices. It also grants equal access to 25,865 circuit-miles of power lines and reduces barriers to diverse resources competing to bring power to customers.

The California ISO's function is often compared to that of air traffic controllers. It would be grossly unfair for air traffic controllers to represent one airline and profit from allowing that company's planes to go through before others. In the same way, the California ISO operates independently—managing the electron traffic on a power grid we do not own—making sure electricity is safely delivered to utilities and consumers on time and reliably.

The California ISO is committed to the health, safety, and work/life integration of its employees, and is proud to offer flexible work arrangements. This position would be eligible to participate in a remote work capacity, but requires the ability to commute in as needed.

Relocation assistance is available.

Job Description

Under the general direction of the Manager, coordinates operations implementation of Bulk Electric System (BES) projects for the CAISO Transmission Operator (TOP), Balancing Authority (BA) and Reliability Coordinator (RC) areas.  Responsible for coordinating implementation plans from initial impact analysis through project implementation.  Responsible for ensuring Real Time Operations is situationally aware and prepared for impacts related to permanent changes to the BES.  Ensures BES project implementation is consistent with contractual obligations and ensures operations compliance with applicable mandatory reliability standards and Tariff requirements    

What's In it for You

Our purpose is to lead the way to tomorrow's energy network. Make a difference and impact millions of people who depend on electricity in their everyday lives.

  • You get to work on interesting and challenging assignments that will help grow your skill set.
  • You will work in an extremely collaborative environment inside our LEED certified Folsom, California campus.
  • You will be challenged, be a part of a winning team, and your contributions will be rewarded and recognized.

 What You Will Be Doing

  • Responsible for ensuring Real Time Operations readiness for BES project implementation in the CAISO TOP, BA and RC areas.  Collaborates closely with internal departments and external entities to identify project requirements and ensure potential impacts to Market and Real Time
  • Leads the impact analysis with Market Operations, Real Time Operations, Operations Engineering and other subject matter experts.  Designs effective implementation plans, ensuring the operational needs are met.  Applies Operations subject matter expertise to ensure plans consider requirements for operator displays, procedures, training, and other system and tool updates which fall outside of the normal network model maintenance process.  Provides guidance and oversight of Real Time Operations and Operations Engineering User Acceptance Testing and Training.  
  • Monitors BES project implementation process to ensure operations implementation is consistent with contractual obligations and applicable regulatory requirements.  Proactively identifies and escalates potential issues for resolution and develops post implementation corrective action plans and reports.  As needed, coordinates with others to develop and distribute release notes for Market Operators, Real Time Operators and Engineering to ensure situational awareness related to permanent changes to the BES.  Develops and maintains reports as needed.
  • Advises other business units on the integration of complex projects, including but not limited to, new CAISO Balancing Authority PTOs, BA area, TOP area and RC area boundary changes, and new resource integration. Represents the ISO and presents information to external entities, provides subject matter expertise on ISO processes to customers.
  • Supports operations NERC Self Certifications and Audits. Oversees Tariff controls development, review and maturity efforts.  Advises other Operations business units to develop processes, procedures and operational controls.   

Qualifications

Level of Education and Discipline:

  • A Bachelor's degree (BA, BS) or equivalent education, training or experience in Operations Management, Engineering, Economics, Business, Project Management or related technical field. 
  • Master Degree preferred.

Amount of Experience:

  • Equivalent years of education and training, plus six (6) or more years related experience.

Type of Experience

  • Experience with project coordination, creating plans, assimilating complex information from multiple sources and designing solutions.  
  • Experience working in a matrixed role which routinely works across organizational boundaries.
  • Practical knowledge of business process and procedure development and maintenance.
  • Utility industry experience desirable.
  • General knowledge of BES project processes to implement resources and transmission facilities.  
  • General knowledge of Reliability Standards and Tariff.

Additional Skills and Abilities:

  • Demonstrates fundamental leadership skills with the ability to work effectively in a team environment as a leader, facilitator and team member.  
  • Ability to provide practical and feasible solutions to problems, keeping multiple conflicting considerations into account.
  • Excellent interpersonal, communication, and writing skills required.
  • Excellent analytical skills are required, including the ability to effectively communicate complex technical materials and concepts in a non-technical manner.
  • Must be able to handle a dynamic and changing work environment, and work independently.
  • Strong computer skills in Microsoft Office Suite.
  • Self-motivated, problem solving skills and the ability to influence others without direct authority.  

Additional Information

All your information will be kept confidential according to EEO guidelines.

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+30d

Project Coordinator V

AstreyaRemote, Philippines

Astreya is hiring a Remote Project Coordinator V

Company Description

Astreya is the leading IT solutions provider to deliver technology-enabled services and fuel digital transformation to some of the most exciting companies on the planet. We are at the cusp of a new way of working with our delivery model that helps our clients be positively productive by matching exceptional people to on-site teams delivering world-class IT service. With engineers in over 30 countries and 70 cities around the world, we are a global company working with the world's most recognizable and innovative organizations.

Job Description

What this Job Entails: 

The Project Coordinator V will work as part of a global team and play a key role in both the project and operational side of our business. This role will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size and complexity.

Scope: 

  • Uses skills to contribute to development of company objectives and principles and to achieve goals in creative and effective ways

  • Works on significant and unique issues where analysis of situations or data requires an evaluation of intangibles

Your Roles and Responsibilities:

  • Maintains and monitors project plans, project schedules, work hours and expenditures.

  • Develops detailed project plans and manages all implementation processes including resource allocation, progress tracking, monitoring change control process, testing, documentation, training and on-time delivery within budget constraints. Projects may vary in number, size and complexity.

  • Coordinates work performed by project resources and customers/partners by defining project requirements, performing feasibility and needs/impact assessments.

  • Identifies project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.

  • Organizes, attends and participates in stakeholder meetings.

  • Documents and follows up on important actions and decisions from meetings.

  • Collaborates with various regional teams responsible for project resources and ticket resolution.

  • Leads daily monitoring of the ticketing system, reassigning tickets where required.

  • Ensures SLAs are met, prioritizing tickets and escalating to management when required.

  • Produces regular reports as required.

  • Trains new hires and colleagues on new reports and dashboards.

  • Identifies trends or recurring problems and escalates to management for resolution.

  • Locates and defines new process improvement opportunities.

  • Ensures incidents are assigned to the correct resolver team.

  • Develops and maintains knowledge and skills and keeps up-to-date with new processes and procedures.

  • Works closely with SDMs to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.

  • Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

  • Bachelor’s degree (B.S/B.A) from four-college or university and 12+ years’ related experience and/or training; or equivalent combination of education and experience 

  • Creates formal networks involving coordination among groups

  • Exercises independent judgment in methods, techniques and evaluation criteria for obtaining results

  • Acts independently to determine methods and procedures on new or special assignments

  • Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.

  • Experience working with Microsoft Excel and Google Suite

  • Excellent Communication skills, both verbal and written

  • Previous experience with ticketing systems and/or project management system

  • Previous experience in a technology driven environment

  • Proactive attitude and dependable

  • Excellent customer service skills

  • Ability to work both within a team and independently

  • Ability to multitask and prioritize workload

  • Ability to use good judgment, as well as problem-solving and decision making skills

  • Ability to maintain confidentiality and professional decorum

Preferred Qualifications: 

Physical Demand & Work Environment:

  • Must have the ability to perform office-related tasks which may include prolonged sitting or standing

  • Must have the ability to move from place to place within an office environment

  • Must be able to use a computer

  • Must have the ability to communicate effectively 

  • Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

What can Astreya offer you?

  • Employment in the fast-growing IT space providing you with a variety of career options

  • Opportunity to work with some of the biggest firms in the world as part of the Astreya delivery network

  • Introduction to new ways of working and awesome technologies

  • Career paths to help you establish where you want to go

  • Focus on internal promotion and internal mobility - we love to build teams from within

  • Free 24/7 accessible Professional Development through LinkedIn Learning and other online courses to give you opportunities to upskill at your own pace

  • Education Assistance

  • Dedicated management to provide you with on point leadership and care

  • Numerous on the job perks

  • Market competitive compensation and insurance, health and wellness benefits

Additional Information

Astreya Partners is an equal employment and affirmative action employer. We evaluate qualified applicants on merit and business needs and not on race, color, religion, creed, gender, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status or any other factor protected by law.

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+30d

Marketing Project Coordinator

GoHealth Urgent CareRemote, United States
Designmobile

GoHealth Urgent Care is hiring a Remote Marketing Project Coordinator

Description

Position at GoHealth Urgent Care

Company Description 

GoHealth Urgent Care is transforming urgent care through an innovative model with a deep patient and consumer focus, data-driven operations, and cutting-edge technology. GoHealth UC is one of the fastest growing urgent care companies in the country with approximately 165 locations across New York, Connecticut, Delaware, Maryland, Michigan, North Carolina, Missouri, Oklahoma, Oregon, Washington, and California, and dozens of additional sites under contract over the next 12 months.

With a strong emphasis on patient satisfaction, GoHealth UC uses Business Intelligence solutions to make informed, data-driven decisions.Innovativeand award-winning clinic design, website and mobile check-in solutions lead to improved patient experiences, as well as operational efficiencies. GoHealth UC has a unique partnership model and a multi-channel marketing strategy that focuses on the communities it serves and enhances brand awareness, fueling growth for the organization in existing and future markets.

The GoHealth UC joint venture model has proven to be extremely effective and competitively differentiating. Prominent co-branding with its large, integrated health system partners and deep IT integration have led to increased volume and financial results, as well as improved clinical quality. GoHealth UC’s unique health system collaboration model has given its patients greater access to the entire healthcare continuum through same day or next day referrals to primary care physicians, specialists, and other ancillary services.

TPG Growth, one of the world’s leading investment funds, invested in GoHealth Urgent Care in 2014 to help launch the new urgent care brand and its national growth plan. TPG Growth is the middle market and growth equity investment platform of TPG, the world’s largest private equity firm with over $103 billion of assets under management.

Position Description

The ideal candidate will report to the Marketing Project Manager and support 3 key areas ofour marketing area:  Project Management, Trafficking of marketing assets and Budget Tracking.  This role is responsible for supporting small to large marketing and cross-departmental projects which include integrated cross-channel campaigns, new market and center openings and technical implementations ensuring tasks and milestones are executed and approved by appropriate internal and external team members and stakeholders on time and on budget.

Key success factors include strong organization skills, ability to multi-task, analytical and problem-solving skills, relationship building, project coordination support, and team member motivation and guidance.

Position Responsibilities

  • Project Management (65% of time)
    • Input all marketing projects including project intake, setup and associated steps, resources, deliverables and deadlines into our project management software tool – Click-up
    • Support project manager in tracking all marketing projects, escalating risks and changes to all projects 
    • Study the project management process and make recommendations for process improvements
    • Provide meeting agendas and follow-up notes for all project status meetings, briefing and creative reviews
  • Trafficking of Marketing Assets (5% of time)
    • Ensure completed and approved marketing assets are delivered to outside agencies on time and in the correct format
    • Ensure marketing asset versions are maintained in Sharepoint in an organized manner – create standards in naming conventions 
  • Budget Tracking (30% of Time)
    • Support CMO, Sr. Director and Media Director with expense tracking, spreadsheet assistance and monthly coordination of bill payment and reconciliation to budget

Skills:

  • Strong technical skills in Project Management software and Excel
  • Ability to influence others without direct lines of authority
  • Ability to handle multiple projects, multiple (and sometimes conflicting) priorities to meet deadlines and adapt to changes for the betterment of the team and project
  • Collaborative working style with the ability to develop and maintain relationships across all areas and levels of the organization as well as external consultants/agencies
  • Proactive problem solver with a positive attitude who can build strong relationships
  • Thrive in a fast-paced environment; can operate under pressure and meet tight deadlines

Candidate Qualifications

  • 1-3 years in a marketing, agency, or similar role required
  • BA/BS in Business or Marketing
  • Click-Up experience is preferred but other project management tool experience is a must
  • Excellent interpersonal and teamwork skills – with an outgoing nature that rapidly builds cross-functional relationships in a fast-paced, remote environment
  • Proficient in Excel, Teams, Word
  • Excellent verbal and written communication and collaboration skills at all levels
  • Demonstrates high attention to detail and problem-solving skills
  • Exceptional organization skills
  • A versatile team player and self-starter

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+30d

Remote Contract Scrum Master/Project Coordinator (Public Sector/US Citizenship Required)

Intevityanywhere, Washington, DC, United States, Remote
agilejiraDesignslackscrumqacssjavascript

Intevity is hiring a Remote Remote Contract Scrum Master/Project Coordinator (Public Sector/US Citizenship Required)

Company Description

Intevity specializes in digital transformation in retail, software, and government. We align audiences, optimize processes, and build custom, cutting-edge experiences on leading platforms—all while helping businesses increase velocity while reducing organizational risk. 

As an agile company, Intevity is committed to continually growing and evolving with the market to provide an environment where creativity, leadership, mentoring, planning, and resources are in place to achieve our shared goals.

Job Description

Responsibilities:

  • Lead the project teams in using Agile methodology and scrum practices

  • Lead the development teams in self-organization

  • Remove impediments and coach the team on removing impediments

  • Support Project Management Office in planning and monitoring of project deliverables, goals and milestones to ensure deadlines are met

  • Facilitate, manage, and maintain timely and effective communication across internal teams and external vendors

  • Oversee the production process, critical due dates and quality standards

  • Provide support to the design and QA department in planning, developing and coordinating creative asset development (digital/video) and roadmaps

  • Attend client meetings and prepare materials, including reports, presentations, and agendas, as needed

Qualifications

Required Experience/Skills:

  • US Citizen, in the USA, able to pass a basic  background check for this public sector project
  • Ability to work  100% remote from USA based home office
  • Experience working in Agile and/or waterfall environments 

  • Ability to analyze and think quickly and to resolve conflict

  • Knowledgeable and willing to fill in gaps in the scrum/project teams

  • ​Excellent organizational and communication skills 

  • Ability to work in fast-paced, remote environment

  • Self-motivated and able to work independently, seeking support as needed

  • Superior analytical skills with a solution-oriented mindset 

  • Developing and managing medium-to-large project schedules

Preferred Experience/Skills:

  • 5 years of related work experience

  • Consulting or agency experience 

  • Agile certifications 

  • Familiarity with Javascript, HTML, CSS

  • Experience with Slack, Office 365, Excel, PPT, Confluence, Jira, G-Suite 

  • Experience with public sector engagements

  • Experience with meeting coordination and facilitation

  • Vendor management

Additional Information

Intevity specializes in digital transformation in retail, software, and government. We align audiences, optimize processes, and build custom, cutting-edge experiences on leading platforms—all while helping businesses increase velocity while reducing organizational risk. 

As an agile company, Intevity is committed to continually growing and evolving with the market to provide an environment where creativity, leadership, mentoring, planning, and resources are in place to achieve our shared goals.

Intevity is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, or protected veteran status.

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Tufts Medical Center is hiring a Remote Research Project Coordinator - Research Administration

Company Description

It takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.

Job Description

This position supports the central operations of the Department of Medicine and Research Administration.  The Research Project Coordinator provides a wide range of project management and administrative assistance to the Executive Director that are essential to the effective conduct of business, including reporting, compliance, and communications across the research community.

Principal Duties and Responsibilities:

  • Compiles, curates content, and sends the monthly research newsletter to the research community, keeping the institution informed on new grant awards, policies, and ongoing research projects of interest.
  • Organizes, maintains, and distributes the weekly data on compliance towards institutional requirements for the completion of performance appraisal, mandatory education modules, and flu shot compliance, across research.  
  • Processes monthly billing for CORI payments relative to Special & Scientific Staff reappointments for the Medical Staffing Office.
  • Oversees the institutional SAS license, ensuring requests are completed by IT and billing the end user(s). 
  • Compiles/prepares/processes employee and faculty expense reimbursements.
  • Maintains master email distribution list for all research faculty and staff, adding and removing individuals as necessary from the corresponding email lists.
  • Serves as the holder of the Departmental P-card, responsible for allocating transactions to make sure that every purchase is charged to the correct account and that receipts related to each purchase is collected and stored.
  • Assists Exec Director with monthly financial account reconciliation.
  • Ensures monthly effort reports and distributed, completed, certified, and submitted across the Departments of Medicine.
  • Ensures monthly postdoc calendars documenting time off are distributed across research, and maintains the documentation centrally for Departments of Medicine & Ophthalmology.
  • Manage and ensure that individual’s time is correct and entered into Kronos for payroll across the Departments of Medicine and Research Administration.
  • Provides administrative support to the Executive Director, Research Administration.
  • Performs other similar and related duties as required or directed.

 

Qualifications

JOB KNOWLEDGE AND SKILLS:

  • Experience in project management
  • Ability to successfully plan and organize an event
  • Excellent interpersonal skills to deal effectively with researchers, staff, administrators and customers. Outstanding customer service skills required.
  • Excellent organizational skills to manage work flow independently. Ability to prioritize quickly and appropriately.
  • Must be able to multitask, working on multiple studies and protocols.
  • Requires meticulous attention to detail with excellent data management and organizational skills.

EDUCATION:

  • Bachelor of Science or Bachelor of Arts degree required.

EXPERIENCE:

  • Two or more years experience in an academic or medical research setting highly desirable.
  • An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.

WORKING CONDITIONS/PHYSICAL DEMANDS:

  • Consistent with a normal office work environment. Work requires frequent continuous typing/computer keying, telephone use and sitting for extended periods.

Additional Information

All your information will be kept confidential according to EEO guidelines.

AMERICANS WITH DISABILITIES STATEMENT:

Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

COVID-19 POLICY:

Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.  

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+30d

Operation Project Coordinator

Longbridge Financial1 International Blvd, Mahwah, NJ 07430, USA, Remote

Longbridge Financial is hiring a Remote Operation Project Coordinator

Company Description

Longbridge Financial, LLC (LBF) is an innovative company committed to responsibly helping senior homeowners reshape their financial future to improve their retirement. Working together with other reputable companies in the financial services industry, we are moving into exciting new directions for the reverse mortgage business and anticipate rapid expansion offering many opportunities for personal and professional growth.

Recognized as an Industry Changemaker, Longbridge CEO Chris Mayer looks at the industry differently and values employees at all levels who drive our company forward.  In fact, we are now a top 3 reverse mortgage lender.

Why work with us?

At Longbridge Financial, “We do the right thing” is more than a mantra, it’s our guarantee.  We want to attract the best and brightest—that’s why we’re committed to giving our employees the support they need and the respect they deserve. We offer competitive compensation packages and benefits, as well as a strong marketing and operations foundation. Join us for a rewarding career with remarkable growth potential.  Ready to be changemaker and be a part of a team to help propel Longbridge to number one?

 

Job Description

LBF is excited to add to our Operations Team, we have a new created position, Operation Project Coordinator. We are recruiting for an experienced Reverse Mortgage Professional that has a track record of working collaboratively within different departments to assist the business in reporting, process improvement and analytical functions. The individual should have an operations mindset and highly skilled in communicating across workstreams, project teams, functional teams, and up to senior leaders. This position will primarily be remote but will require in office visits which will require some traveling.

The Operations Project Coordinator is a critical role for our Operations Team, the ideal candidate will be instrumental in helping the department as well as others inside LBF. The position will work on the implementation of operations alerts, loan processes and other initiatives that will support the team.

Responsibilities:

  • Work with the different Operations Departments to learn all sources of data that are required for updating process’s and reporting and keeping those current.
  • Excellent analytical skills, independent thinking, and ability to exercise prudent judgment; ability to identify problems, issues, and risks, and implement solutions.
  • Highly flexible and adaptive to changing priorities and managing multiple simultaneous commitments at once and with quality.
  • Excellent interpersonal, written, and verbal communication skills to bridge / facilitate efforts between operations and other business teams.
  • Coordinate, develop and update written procedures over the operations process.
  • Perform other duties as assigned
  • Manage issues/risks and address or escalate to relevant parties when necessary
  • Create weekly status reports for Senior Leadership and stakeholders

 

Qualifications

Skills / Qualification and Education:

  • Attention to detail, demonstrated integrity and professionalism and analytical and problem-solving skills.
  • Ability to stay knowledgeable about the HECM product and Proprietary products guidelines and process’s
  • Research and reach well-reasoned conclusions on operation issues.
  • Excellent project managerial and interpersonal skills.
  • Reverse Mortgage processing and underwriting experience and/or loan reporting required. 
  • Strong leadership and collaborative capabilities
  • Developed computer skills with knowledge in all Microsoft office applications
  •  4-year college degree required; Business degree preferred
  • Advanced proficiency in Excel, PowerPoint, Word, Visio experience a plus

 

 

Additional Information

  • Full benefits
  • 401(k) with company match.
  • Paid time off.
  • Potential growth within a growing organization. We promote from within
  • Working in a growing and dynamic industry

If you are interested in joining a great company, please email us your resume today. LBF is an EOE.

 

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+30d

AV Project Coordinator III

AstreyaMountain View, CA, USA, Remote

Astreya is hiring a Remote AV Project Coordinator III

Company Description

Astreya is the leading IT solutions provider to deliver technology-enabled services and fuel digital transformation to some of the most exciting companies on the planet. We are at the cusp of a new way of working with our delivery model that helps our clients be positively productive by matching exceptional people to on-site teams delivering world-class IT service. With engineers in over 30 countries and 70 cities around the world, we are a global company working with the world's most recognizable and innovative organizations.

Job Description

 

What this Job Entails: 

Role Description: 

The AV Project Coordinator will plan and coordinate aspects of audio visual projects from initiation to delivery. They will work closely with the project managers and project delivery teams to plan and execute project workloads while making sure that all documentation and reports are created and stored to a global Astreya standard. They will work on assignments that require considerable judgment and initiative and make recommendations for solutions. The right candidate will shadow the work of the project managers to prepare themselves for future growth and help to mentor less experienced coordinators for the betterment of the team.

Responsibilities & Main Duties:

  • Gather and maintain project requirement lists.

  • Provide weekly project updates including action item updates.

  • Schedule and coordinate project reviews and follow up on assigned actions.

  • Effectively and accurately communicate status to the project team.

  • Maintain and monitor project plans, project schedules, work hours and expenditures.

  • Identify project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.

  • Take part in organizing, attending and participating in stakeholder meetings.

  • Arrange internal and external kickoff meetings.

  • Document and follow up on important actions and decisions from meetings.

  • Collaborate with various regional teams responsible for project resources.

  • Work closely with procurement and resource teams to track equipment delivery schedules and resource allocation for each integration project.

  • Assist with monitoring of ticketing systems, reassigning tickets where required.

  • Produce regular and ad hoc reports as required.

  • Identify trends or recurring problems and escalate to management for resolution.

  • Locate and define new process improvement opportunities.

  • Develop and maintain knowledge and skills and keep up-to-date with new processes and procedures.

  • Work closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.

  • Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Skills Required:

  • Ability to interface well with clients and co-workers

  • Confident presenter 

  • Excellent verbal, written and documentation communication skills

  • Ability to manage multiple, cross-functional and technical coordination tasks simultaneously

  • Well organized with attention to detail

  • Proficient in using Google Suite (Docs, Sheets, Slides) and Microsoft Suite (Excel, Word, PowerPoint)

  • Technical knowledge of the AV industry essential and IT knowledge preferred

  • Good knowledge of AV equipment and its uses and capabilities.

  • Demonstrate good judgment in selecting methods and techniques for obtaining solutions

  • Flexibility essential - the role requires remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.

  • Ability to work both within a team and independently

  • Ability to multitask and prioritize workload

  • Ability to use good judgment, as well as problem-solving and decision making skills

Experience & Qualifications

  • 3+ Years Project Coordination experience assisting with integration projects

  • Self-starter who is able to quickly learn new tools and gain familiarity with new processes and technologies with minimal assistance. 

  • Experienced at creating spreadsheets, presentation material, and project / process documentation. 

  • Experience in working with Zoom, Teams, WebEx and Meet.

  • Must have experience of AV integration projects.

  • Demonstrate observational and analytical skills, including ability to collect, organize, analyze and disseminate significant amounts of information, strong attention to detail and accuracy, ability to track and report metrics, and manage risks. 

  • Excellent Communication skills, both verbal and written

  • Understanding of or previous experience in a technology driven environment

  • Excellent customer service skills

What can Astreya offer you?

  • Employment in the fast-growing TECH space providing you with a variety of career options

  • Opportunity to work with some of the biggest firms in the world as part of the Astreya delivery network

  • Employment in the fast-growing IT & AV space providing you with brilliant career options for years to come 

  • Introduction to new ways of working and awesome technologies

  • Career paths to help you establish where you want to go

  • A company-wide mentoring program to advise you along the way

  • Focus on internal promotion and internal mobility - we love to build teams from within

  • Free 24/7 accessible Professional Development through LinkedIn Learning and other online courses to give you opportunities to upskill at your own pace

  • Education Assistance

  • Performance management system to provide you with meaningful, actionable feedback 

  • Dedicated management to provide you with on point leadership and care

  • Market competitive compensation and insurance, health and wellness benefits

Additional Information

Astreya Partners is an equal employment and affirmative action employer. We evaluate qualified applicants on merit and business needs and not on race, color, religion, creed, gender, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status or any other factor protected by law.

#INDG1

#LI-PY1

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+30d

Global Onsite Project Coordinator

SGSManila | Sydney | Perth | Wellington | Auckland | Cape Town | Johannesburg | New York | Chicago | London | Toronto | Vancouver, Multiple Locations - Global, ON, Canada, Remote

SGS is hiring a Remote Global Onsite Project Coordinator

Company Description

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 93,000 employees, SGS operates a network of over 2,400 offices and laboratories around the world.

Job Description

The Global Onsite Project Coordinator is responsible for the review, assessment and creation of proposals for new and existing onsite laboratories. The Global Onsite Project Coordinator will support and lead process improvement initiatives. Incumbents must be capable of multi-tasking and working under tight deadlines. The position works closely with operating affiliates and Global Project Managers.

  • Request for Quote and Proposals
  • Takes inbound email and web enquiries through a qualification process and responds directly
  • Issues RFQ/RFP alert
  • Management of the proposal process from initial enquiry to award and handover to Project Team

                                               i.     Use MSWord or MS Excel to generate proposals/quotations

                                              ii.     Coordinate local team and collate local information,

                                             iii.     Prepare technical proposals and sets up proposal writing plans for complex proposals, pulling required information, prepare proposal appendices, coordinating inputs from other functional units, and providing other support to the Project Managers in developing the response to the RFP

                                            iv.     Reviews all proposals for compliance, spelling, grammar and formatting

                                              v.     Confirms manual quotation calculations

                                            vi.     Coordinates the approval process and modifications with the Proposal Author

                                           vii.     Coordinates legal reviews and prepare legal exceptions

                                          viii.     Issues approved quotations to clients

                                           ix.     Coordinates handover of secured projects to Project Manager/Project Planner/Project Coordinator

  • Gathering and preparation of client information and packages to support the development of a response to an RFP
  • In cross-selling opportunities across Business Lines, the Account Associate shall collaborate with their counterpart in the other Business Lines for the provision or receipt of necessary cross-business line information for the development of the proposal response
  • Timely follow-up on quotations/proposals provided (to be coordinated with Project Managers as relevant)
  • Pipeline monitoring
  • Upkeeping of Onsite Geochem labs database contact details, lab references and status
  • Upkeeping of sharepoint Projects database
  • Ability to work across cultural and regional boundaries to produce mutually agreeable project outcomes

Qualifications

  • A college or university degree in Writing, English, Business or a related field (or an equivalent combination of education and experience). 
  • Over three years previous experience and knowledge of the mining sector or laboratory analytics 
  • 1-5 years experience in proposals coordination would be an asset
  • Specific technical skills:
  • Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
  • Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
  • Ability to work well with others & independently
  • Proven time management skills and a strong attention to detail.
  • Works well under pressure.
  • Extended hours may be required from time to time.
  • Travel to other SGS locations may be required from time to time.
  • High level of integrity and work ethic
  • Experience working in a team environment where there's continuous improvement and open room for sharing and accepting feedback

Additional Information

We would like to hear from candidates based in the following locations: Canada, United Kingdom, South Africa, Philippines, United States, Australia and New Zealand.

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process.  Accommodations are available on request for qualified candidates during each stage of the recruitment process. Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

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+30d

Coordinator - Housing Intervention Project

Catch22Sheepen Rd, Colchester, UK, Remote

Catch22 is hiring a Remote Coordinator - Housing Intervention Project

Company Description

Catch22 exists to help build a society where everyone has a good place to live, good people around them, and a fulfilling purpose. We call these our '3Ps'.

We achieve this in two ways. First we improve lives on the frontline through delivery of public services. Secondly, we use our knowledge to change 'the system', to fix the complex web that can trap and disempower those it was set up to help. With the heart of a charity and the mindset of a business, we are uniquely placed to deliver on this challenging agenda.

Job Description

The post holder will be homebased and responsible for the coordination and delivery of the Catch22 Housing Intervention Project – known locally as “CHIP” - which celebrates it's 10th operational year in 2022!. Working in close partnership with the Housing Associations who commission the service, local and Catch22 stakeholders, you will be responsible for developing, allocating and delivering a range of support packages for vulnerable families and individuals who are at risk of becoming homeless – as well as evidencing impact internally and externally.

You will line manage the project worker, administrator, and work with the East Service Manager.  You will ensure case information is appropriately recorded, take the lead in impact and outcomes reporting, and you will represent the service in a range of forums.

Full Job Description & Person Specification

Qualifications

Essential

Level 4 or equivalent qualification in a related field, or equivalent and demonstrable experience

Desirable 

Qualification in a relevant discipline such as youth, families or community work.

Completed a Level 2 or above safeguarding certificate in the last 3 years.

See Full Job Description & Person Specification for more details on the qualifications, knowledge and experience required for this role.

Full Job Description & Person Specification

Additional Information

  • Salary:  Grade F Zone 3 from £21,907.26 FTE per annum
  • Hours:  30 hours per week and these hours may include occasional evening and weekend work where necessary to meet the requirements of the service. 
  • Travel: There will be significant travel across North Essex, and occasional travel across East Anglia and to London.
  • Contract: Fixed Term until 30th March 2023 (subject to funding renewal)

The successful post holder will be subject to:-

An Enhanced DBS check (child and adult workforce)

Awareness of and a commitment to Equality & Diversity

Willing to travel and work flexible hours, including evening and weekend, as required by the service

A full driving license with access to a car and suitable business insurance (to cover travel with young people)

See the benefits of working for Catch22 here.

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

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Culture Flipper is hiring a Remote English Indonesian Language Expert and Project Coordinator

Culture Flipper is seeking two organized and precise communicators with linguistic talent who flourish in a fast-paced, multicultural team environment (both part-time and full-time; both in America and Asia).

Working with a team of Language Experts, Writers, Subject-Matter Experts, Editors and Terminologists, your will grow to a Project Manager and beyond as you facilitate our localization process from English into Indonesian and vice versa as a Project Coordinator while participating in the content creation process as a Language Expert.

This role will include the following responsibilities:

  • Accept tasks from clients, ensuring access to all information necessary
  • Assess task objectives and create the best workflow accordingly in collaboration with other team members
  • Coordinate projects daily to deliver on time. Managing time and resources is key
  • Develop and maintain critical issue logs with our quality management group and editors
  • Deliver work to clients with real time communication
  • Provide feedback for Indonesian and English writers and language experts
  • Coordinate with Project Managers & Coordinators in order to meet clients’ needs
  • Translate from English into Indonesian with native fluency while maintaining terminology consistency and conforming to the style guides
  • Review and comparative-edit Indonesian translations against the English source to ensure consistency and quality
  • Develop documentation and style guides for Indonesian
  • Track and analyze quality issues to implement pre- and post-delivery quality feedback both from internal QA steps and the client
  • Communicate with other Language Experts, Editors and Subject-Matter Experts with clear, accurate details and instructions
  • Understand the cultural context and linguistic nuances of Indonesian and English text as well as their straightforward meaning
  • Update CAT tool Termbase and Glossaries in collaboration with Terminologists, Language Experts and Subject-Matter Experts
  • Run the final QA for delivery

You must have the following:

  • 5+ years of experience in translation, interpretation or localization
  • 2+ years of interactive project coordinating experience, preferably in the media or localization industries
  • Effective communication skills
  • Ability to discern great writing from good writing
  • Capable of problem-solving on a deadline
  • QA Experience a plus
  • Experience in CAT tools a huge plus
  • Near-native-level knowledge of Indonesian and English including spelling, grammar, punctuation and nuance
  • Proficient working knowledge of the AP Stylebook (for English) and the Indonesian print and online media industry standard style guidelines
  • Excellent organizational skills and strong attention to detail
  • Strong collaboration skills and ability to thrive in a team environment
  • Proficient in Microsoft Office and Google Suite
  • Cryptocurrency or Fintech industry experience a huge plus

Screening Process

Resume & Cover Letter Screening > Written Test > 1st Round Interview > 3-Week On-the-Job Evaluation > 3-Month Testing Phase > Quarterly Two-Way Evaluation > Annual Review > Further Growth

Your Art

Your Words

Your Audience

Our Mission is to put your work on the map. We put your products and services (‘your art’) in your words for your audience based on a precise understanding of your work in its cultural context.

Who We Are

Culture Flipper is an unconventional multilingual communicator.

We offer contextual communication to make your work click with your audience in the global market, from multilingual copywriting and product localization to original naming and pitch decks.

As a team of digital nomads, Culture Flipper creates and re-creates content that blends seamlessly into diverse regions and markets. We are located around the globe, primarily in Anglo America, Latin America, East Asia, Southeast Asia and Europe. The team includes language experts, subject-matter experts, copywriters, editors, typographers, graphic designers and more. Our 5+ step collaborative content creation process goes beyond transcreation. Names & titles, product UIs, catalogues, campaign slogans, promotional video and marketing copy, press releases, manuals and tutorial subtitles become natural and memorable in their target languages thanks to Culture Flipper’s deep understanding of the subject-matter, trends and cultural context in both the source and target countries. Culture Flipper is a California corporation established in January 2017. We are a diverse and inclusive multicultural agency.

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Default Portal is hiring a Remote Law Firm Project Coordinator

Offit Kurman is building a project management office to act as the center of excellence (COE) for all firm projects and process improvements. The firm is seeking a COE Project Coordinator to work with the firm’s administrative team to ensure all projects and process improvement efforts are tracked, monitored, and – in some cases – actively managed to completion. Responsibilities will include maintaining the project tracker; supporting, and collaborating with the Project Manager and Director of Operations & Process Improvement on day-to-day management of specific projects and process improvements; and working with functional leaders from throughout the firm (IT, HR, Marketing, etc.) on efforts ranging from records management to onboarding and client intake to attorney integration. The scope for the Project Coordinator is intentionally broad and may include administrative tasks as well as independent project management. This role is an opportunity to make significant positive change in law firm operations, increasing efficiency and reducing costs, while maintaining the firm’s integrity, brand promises, growth rate, and origination culture.

*This position is remote, however the candidate will need to reside in a state one of our offices are located in.

RESPONSIBLITIES:

  • Assist with project management, with direction from PM or Dir. of Operations; opportunity to lead projects.
  • Work with functional leaders, PM, and Dir. of Operations & PI to gather requirements, identify milestones, and schedule project meetings, for approved PM/PI efforts.
  • May lead or assist with issue and risk identification and resolution; outlining project objectives; and defining measurement criteria.
  • Conduct needs analysis by interviewing SMEs/functional leaders to gather information needed to define scope.
  • Maintain the firm-wide project tracking portfolio in Smartsheet.
  • Actively monitor/manage project progress, utilizing the project tracker in Smartsheet and other project management tools, where appropriate.
  • Follow-up with functional leaders as needed to keep PM/PI efforts on time and communicate issues/progress.
  • Provide assistance to the PM/PI requestors/functional leaders in securing the resources and support needed to execute each project/process improvement.
  • Work with functional leaders/SMEs to identify sourcing needs. Attend product demonstrations as directed.
  • Prepare regular reporting to facilitate budget administration and ensure projects stay within the allotted budget and document any changes to project budget.
  • Follow-up upon completion to ensure new tools are fully utilized and process improvements are sustained.
  • Work with the functional leaders post-completion to ensure optimization and further iteration as necessary.
  • Meet monthly with the Operations Management Team to review and discuss new and ongoing projects.

QUALIFYING EXPERIENCE:

  • 1-3 years of project management experience
  • Proficient in Microsoft Word, Excel, and Outlook
  • Experience with Smartsheet

MISCELLANEOUS:

  • Occasional travel, primarily day trips to the Firm’s offices in other regions.
  • 40-hour work week with afterhours and weekend work as necessary.


Offit Kurman is one of the fastest-growing, full-service law firms in the United States. We offer a collegial and professional work environment, as well as competitive salary and benefits, to include Paid Time Off and 401(k) matching. We are a proud EEO employer and we are committed to a diverse workforce.

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+30d

Project Coordinator

Hitachi SolutionsManila, Metro Manila, Philippines, Remote
Dynamics

Hitachi Solutions is hiring a Remote Project Coordinator

Company Description

Hitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners. We strive to provide ideal solutions and products to customers in a diverse set of countries and regions including Asia, North America, and Europe. Using a portfolio of management consulting, implementation, and support services, we help our clients compete with the largest global enterprises leveraging powerful, affordable, and easy to use industry solutions built on Microsoft technologies. Our vision is to help our customers achieve their vision through superior products, prices, and people. Hitachi solutions has been recognized as the winner for the 2021 Microsoft Dynamics 365 Field Service Partner of the Year Award and also named a finalist for the Dynamics 365 Customer Service Partner of the Year, Dynamics 365 Marketing Partner of the Year, Dynamics 365 Sales Partner of the Year, and Government Partner of the Year.

Job Description

  • Effectively performs the day-to-day coordination of activities within the project team members and ensure that all tasks are complete as planned. • Attends all project related meetings to capture RAID (Risk, Actions, Issues and Decisions) items and prepare minutes of meetings.
  • Takes responsibility for ensuring that the RAID Log is constantly updated.
  • Reviews the RAID Log with Project Manager to ensure proper management of all outstanding items.
  • Prepares the Weekly Status Report and reviews the report with the Project Manager prior to posting.
  • Ensures that the Change Request Log is constantly updated and discussed with the Project Manager to properly manage exceptions against approved project scope, timelines and budget.
  • Assists the Project Manager in managing the project portal to ensure all project assets are uploaded in the portal.
  • Assists the Project Manager in preparing presentation decks for meetings (e.g. Steering Committee Meetings, Stream Leads Meeting, etc.).
  • Prepares / assists the Project Manager in creating and maintaining the project timeline in Microsoft Project.
  • Reviews timesheets for proper project charging and submits to Project Manager for review and approval.
  • Prepares schedules of what needs to be completed by what date, as well as of team meetings and coordinating the same with other members.
  • Compiles and maintains interim project reports and minutes of meetings.
  • Communicates relevant information to all team members, such as change in schedule dates, changes in the project's requirements, unexpected hitches etc.
  • Performs other On-site work assignments and other duties as required.
  • Consults with experts in specialist functional and technical areas; translate specialist knowledge on specialist areas of translation. This would require conducting meetings/interviews and capturing the intent of the document.
  • Prepares project proposals, training materials, or online documentation and help systems for assigned projects.

Qualifications

  • Bachelor’s degree in business of any related field
  • At least 2-4 years of relevant experience in an IT Industry or equivalent
  • Knowledgeable in ERP Project Delivery, Microsoft Project, Microsoft Office
  • Experience in Project Management Office (PMO) is desired.
  • Excellent in: Communication Skills, Interpersonal Skills, Time Management, Attention to details
  • With in-depth knowledge of the English language

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+30d

Transformation Project Coordinator

Toll GroupMelbourne Airport VIC 3045, Australia, Remote

Toll Group is hiring a Remote Transformation Project Coordinator

Company Description

With an unrivalled and expansive network, Global Express builds unique, innovative, and tailored transport and logistics solutions.
From a shipload of containers full of fresh produce, urgent medical deliveries on the next available flight, end-to-end retail to every corner, or simply delivering gifts to friends and family you dearly miss by road or rail, we connect people, communities, and businesses across Australia and New Zealand.

Backed by Allegro Funds, Australia’s most awarded and largest transformation and turnaround private equity firm, we are looking to the future and working towards new and exciting ways to put our customers’ businesses at the heart of ours.

Job Description

The Global Express Transformation Office has a mandate to deliver large scale change projects across the Global Express Division.  We have a strong focus on implementing projects with a net EBIT uplift of $1m or more, but also delivers strategic capability development projects that are outside of this financial target.

With this mandate, a newly created position has been created for the Transformation Project Coordinator. You will work directly with a Transformation Senior Project Manager and support the delivery of their allocated projects.

Reporting to the Head of Transformation some of your duties will be:

  • Consult with internal stakeholders and relevant personnel
  • Prepare relevant documentation in line with TO best practice
  • Coordinate project and change requests ensuring they meet quality, safety, and environmental objectives
  • Ensure project administration is up to date and in line with defined standards
  • Support project finance function
  • Assist with scheduling team and stakeholder sessions
  • Consult with key business stakeholders and relevant personnel to identify, confirm projects/changes and obtain approvals
  • Assist and document potential risks to projects and change requests, and update effective control strategies to minimize risk &
  • Identify opportunities to optimize initial costs through value engineering processes and escalate these recommendations.

Ideally, you have relevant project professional qualifications.

In addition, 4+ years experience administering and coordinating +$25m projects/programs will be required for this position. Transformation project experience is highly desirable, as is a foundational understanding of branding and engagement.

For a confidential discussion, please call Rose Filippone or alternatively apply via the link.

Qualifications

Degree -Project Management

Additional Information

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future. 

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

It’s never been a more exciting time to join our team as we take the next step in our journey. 

To find out more about us, visit https://www.tgexpress.com.au/careers

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HireVue Inc is hiring a Remote Global Marketing Project Coordinator | Remote United States

Company Description

HireVue is transforming the way companies discover, hire, and develop the best talent by combining the power of video, games, and AI for better hiring decisions.

We are relentlessly focused on developing fair and objective hiring solutions to help our customers and their candidates, and we embrace this same focus of fair and objective hiring when we hire for our own team, striving to build a diverse and inclusive culture based on a foundation of respect and inclusion.

HireVue is available worldwide in over 30 languages and has hosted more than 14 million on-demand interviews and one million assessments. Its more than 700 customers worldwide including over one-third of the Fortune 100 and leading brands such as Unilever, JP Morgan Chase, Delta Air Lines, Vodafone, Carnival Cruise Line, and Goldman Sachs.

Job Description

Full Time Remote | Remote US

HireVue is transforming the way companies discover, hire, and develop the best talent by combining the power of video, games, and AI for better hiring decisions.

We are relentlessly focused on developing fair and objective hiring solutions to help our customers and their candidates, and we embrace this same focus of fair and objective hiring when we hire for our own team, striving to build a diverse and inclusive culture based on a foundation of respect and inclusion.

HireVue is available worldwide in over 30 languages and has hosted more than 14 million on-demand interviews and one million assessments. Its more than 700 customers worldwide including over one-third of the Fortune 100 and leading brands such as Unilever, JP Morgan Chase, Delta Air Lines, Vodafone, Carnival Cruise Line, and Goldman Sachs.

Who are we looking for?

In this newly created role, HireVue is seeking a Global Marketing Project Coordinator to own HireVue’s global marketing project management strategy and execution, reporting to the Senior Manager, Marketing Operations. Your overarching goal is to help drive smooth collaboration between the distributed marketing teams to ensure the timely delivery of marketing projects, as well as keeping the teams organized and helping with communication of the marketing team’s activities to the wider organization.

We are looking for a highly organized individual who can help us build processes and workflows to increase efficiency across the marketing teams, keep projects moving smoothly across distributed global teams on a day to day basis and ensure successful delivery of projects against deadlines. In addition this individual will interface with internal and external stakeholders on behalf of the marketing organization, to help communicate the marketing team’s work.

The ideal candidate will have experience across multiple marketing functions and a successful track record of marketing project management. They will be able to see the big picture across teams, coordinate across resources to ensure smooth execution, and roll-up their sleeves to help when needed. International experience is a must, as you will be working with a global team.

What will you be doing?

As a Project Coordinator working across multiple global marketing teams, you will lead the full life cycle of projects including briefs, resourcing and scoping through to delivery and review. Managing the day to day running of projects, you will be a strong communicator - ensuring deadlines are met and workflows are adhered to.

This role will assist the marketing leadership team with the planning process and distribution of resources, as well as creating cross-team project plans with a defined scope, clear deliverables, workback schedules and timelines. The purpose is to keep the marketing team organized and help them to execute at maximum efficiency.

The Project Coordinator will also be responsible for maintaining marketing calendars and ensuring that internal and external stakeholders are kept up to date with the marketing team’s activities, in addition to managing requests for marketing support.

Key Responsibilities:

  • Build a marketing project management strategy, including processes, workflows, supporting technology and rules of engagement - document and roll this out to the marketing organization, ensure it is adhered to, train new team members and keep documentation up to date as processes change.
  • Collaborate across marketing teams (Digital, Field, Product Marketing, Comms, etc) on a range of projects, including: campaigns, product launches, events, and more
  • Support the marketing leadership team in the planning process by helping to assign resources against projects, and helping with scheduling/calendar timing.
  • Manage multiple active and upcoming projects end-to-end by defining scope, timelines, milestones, resource needs, budgets, and deliverables
  • Assist with project and task documentation, prioritization, tracking, and reporting
  • Provide timely communication to cross functional teams to ensure awareness of, participation, and alignment in marketing initiatives
  • Manage the internal calendar of upcoming marketing activities and communications within marketing and to the broader organization

Qualifications

  • BA/BS or equivalent working experience, 3+ years of experience in multiple areas of marketing (demand gen, events, comms, etc) as a project coordinator on a global marketing team
  • CAPM certified (PMP preferred)
  • Proven experience of utilizing Project Management principles
  • Extremely strong organization skills & exceptional attention to detail
  • Track record of successfully managing global projects on simultaneous timelines across multiple timezones
  • Ability to work in a very fast-paced, changing environment
  • Team player and positive attitude in a results-driven environment - ready to jump in when needed
  • Very strong interpersonal skills and the ability to build relationships with team members at various levels of the organization
  • Strong communication skills with the ability to distill information into meaningful and interpretable insights
  • Experience with Google Suite and project management software (ie: Asana)
  • B2B SaaS experience preferred.

Additional Information

Flexible Paid Time Off | Medical, Dental, Vision | 12 Weeks Maternity & Adoption | 401K match

Click Here for US Benefits

HireVue is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected under the law. HireVue is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.All your information will be kept confidential according to EEO guidelines.

Per US Federal Contractor Mandate HireVue requires that all employees are vaccinated against COVID-19 and are able to demonstrate proof of this vaccination as a condition of employment, subject to exemptions permitted by law.

Here are some of the states where HireVue is currently hiring:

AL, AZ, CA, FL, GA, IA, ID, IL, IN, LA, MI, MN, MO, MS, MT, NC, NE, NM, NV, NY, OH, OK, PA, SC, TN, TX, UT, WA, WI.

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+30d

Project Coordinator, Project Management

MuteSixSt John St, Saint John, NB E2M, Canada, Remote

MuteSix is hiring a Remote Project Coordinator, Project Management

Company Description

Cardinal Path, a Merkle company within Dentsu, is a leading digital analytics and digital marketing firm focused on delivering insight, understanding, and outcomes that create a competitive advantage for our clients. We engage at the strategic, business, and technical levels to generate tangible and quantifiable value for our partners. Cardinal Path’s mission is: To know. To Share. To be our Partners’ competitive advantage. And our company culture reflects the importance of our people's expertise, wellness, and happiness in everything we do. Cardinal Path is driving Merkle’s global Google Marketing Platform relationship, and we are creating new positions to develop client-side transformation strategies.

Job Description

Working closely and cross-functionally in the Cardinal Path Team, the Digital Project Coordinator plays a supporting role in helping to deliver digital media and analytics services. This position requires the ability to manage multiple projects, a general technical background and some project management experience. It is extremely important for this person to possess excellent communication skills to routinely interact with team members as well as external clients. They are a problem solver, able to learn new things quickly and have great attention for detail.

As part of the Cardinal Path team, our Project Coordinator have the opportunity to work across high-tech projects of varied complexity, delivering work that helps brands to leverage data to achieve their goals.

  • Creates, maintains and communicates detailed project plans to internal and external stakeholders throughout the project. 

  • Establishes and maintains project communication with external stakeholders as well as the internal team

  • Manages all aspects of the project including scope, budget, timeline, risk, quality and communication

  • Works with the Client Services department to ensure consistent customer-focused delivery

  • Works closely with the delivery team to ensure they are on track with daily/weekly/monthly deadlines and deliverables

  • Ensures all change requests, purchase orders, resourcing requests and risks registers are monitored and kept up to date

Qualifications

  • Bachelor’s degree in Business, or a diploma in marketing and/or project management

  • Some Project Management and Digital Marketing experience

  • Familiarity with project management tools (Microsoft Project, Teamwork, and Google Docs etc.)

  • Some familiarity with website analytics (Google Analytics, Omniture, Coremetrics, etc) would be considered an asset

  • Strong knowledge of Microsoft Word, Excel and PowerPoint

  • Knowledge of Teamwork, OpenAir or NetSuite would be considered an asset

  • Ability to prioritize workload and work confidently under pressure on tight deadlines 

  • Demonstrated ability to be self-directed and have excellent problem-solving and analytical skills

Additional Information

We know through experience that different ideas, perspectives and backgrounds foster a stronger and more creative work environment that delivers better business results. We strive to create workplaces that reflect the clients we serve and where everyone feels empowered to bring their full, authentic selves to work. We are committed to working with our candidates from all ability levels throughout the recruitment process to ensure that they have what they need to be at their best. If you need accommodation during the application or interview process, please contact [email protected] or to begin a conversation about your individual accessibility needs throughout the hiring process.

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