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Job Description

The Project Management Coordinator (PMC) reports under the Project Management Office (PMO) and is assigned responsibilities to the delivery lifecycle of client projects associated with Automation and Safety, Smart Manufacturing, Industrial Internet of Things (IIoT), and other aspects to the systems integration business. All of Grantek’s Delivery and Engineering Teams are in customer facing roles and are expected to use their communication skills and technical knowledge to architect solutions, organize information, collaborate amongst the teams, and deliver successful outcomes.

Deliverables

• Assist Project Managers and PMO Directors with development and on-going continuity of project plans, resource planning, financial monitoring, and progress reports.
• Manage small project work under the guidance of a Sr. project manager.

·       May serve as the primary point of contact with client on all project-related issues relating to projects assigned,

• Ability to co-ordinate the proposal teams between our Sales, Engineering, and Project Management.
• Co-ordination of service agreements, scope of work documents, and contracts related to sub-contractors.
• Assist with reviewing alternative staffing strategies and communicate potential resource shuffling with involved PMs.

·       On-site project management duties. (Coordination)

• • Contractor Management Coordination
  • Contractor/Client project scheduling, Work permit coordination and signoff’s
  • Frequent on-site presence required
• Be involved with change management of our Project Management methodologies and processes including continuous improvement of SOP’s and creation and updating of associated training tools and programs.

·       Assist PM’s to actively close any Delivery financial gaps

• Support project reviews and audits towards compliance of our policies, best practices, and industry certifications.
• Be extremely organized and communicate effectively with customers, peers, and reporting managers.
• Demonstrates aptitude of analytical, decision making, and problem-solving skills.

Qualifications

• Post-secondary education with business, technology, or engineering.
• Evidence of experience in a project-based organization
• Industrial Automation knowledge (Food and Beverage preferred)
• Excellent people skills and strong communication ability
• Proficient or quick learning of MS Office 365 business suite, SharePoint, and reporting solutions such as PowerBI
• Be flexible regarding working hours when required to meet deadlines or customer expectations
• Be flexible with local or remote travel as needs may present themselves

Fluent written and verbal proficiency in English and French

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Job Description

As the Project Coordinator, you will serve as both lead and secondary contact for developing strong relationships with our clients as well as helping to direct strategy and ensure KPIs are getting hit. You will be responsible for managing and growing those relationships by working with the marketing team to implement plans to ensure that the client is happy and growing. 

The ideal candidate should have exceptional project management skills, have a passion for digital marketing and thrive working cross-functionally with internal and external stakeholders. This person also thrives in environments without much management and red tape and is a highly self-motivated, proactive force of nature.

This position is fully remote, but may require some in-person meetings and will involve regular weekly and monthly calls.  

WHAT YOU’LL DO

• Support AM or Supervisor with daily deliverables, task management, budgets, and timelines/deadlines for media campaigns and ad-hoc client project by working closely with the design and marketing teams  

  • Use project management tools to coordinate tasks, deliverables, and deadlines for all involved parties

  • Spearhead project plans, timelines and milestones for marketing initiatives

  • Coordinate with team to ensure seamless execution of projects

  • Monitor project progress and address any issues or delays

• Facilitate administrative duties such as: organize call agendas, email comms, project documentation, help with invoicing, coordinate internal/external meetings, be the primary note taker during these meetings and send thorough follow-ups/recaps in a timely manner based off the client’s expectations.

• Help review deliverables to ensure consistency and accuracy before delivering to the client for approval

• Help revamp/refine internal processes and ensure accounts are set up structurally in order to improve agency efficiency

• Assist in budget management by ensuring campaigns are pacing to hit monthly and yearly spend goals

• Shadow lead AM or Media Supervisor and help with high level strategy in order to meet client goals and KPIs when necessary

• Have a strong understanding of the client’s industry, products, business culture, and competition and help serve as the go-to knowledge source for the wider team along with the support of the AM or Supervisor

Qualifications

• Passionate about digital marketing and working for a media agency

• Extremely proactive, organized and nimble; be able to initiate and follow through with job responsibilities without being told to do so

• Ability to successfully manage multiple accounts at once and work in a fast pace environment

• Excellent communicator who is able to craft and tell a consistent story to executives, team members and clients via written and vertical communication

• Manage your pod successfully from a project management, feedback and efficiency standpoint

• Proficient in using project management platforms

• Ability to follow up on tasks to ensure deadlines are hit across many projects at once

• Strong work ethic and attention to detail, reliable, and has great energy

• Intermediate Certification from ClickUp or other related PM platforms

• PMP or related certification

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Job Description

Currently we are looking for talent project coordinators, who can perform below work

• Develop projects under the Entrepreneurship-Education-Entertainment-oriented programs
• Develop communication, personnel, events, budget, risk plans to ensure project quality.
• Work directly with Project Managers to implement projects
• Manage administrative tasks.
• Work in teams and individually, collaborate with departments and with external partners.
• Coordinate with Project Managers to conduct training sessions, supplementing necessary skills for project members.
• Write project reports for supervisors. (if required)

Qualifications

• A passion for social activities and a desire to learn and grow 
• Good insight into the education, entrepreneurship, and entertainment fields.
• Have a sense of responsibility for work: Work hard, and fully complete the assigned tasks.
• Proficient in MS office.
• Good command of English
• Relevant experience and knowledge of project planning is an advantage.
• Commit to work for at least 3 months.

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ABOUT THE MASSACHUSETTS TECHNOLOGY COLLABORATIVE:

As a unique public agency, the Massachusetts Technology Collaborative (MassTech) supports the business formation and growth in the state’s technology sector, helping Massachusetts lead the global digital economy. The Massachusetts Broadband Institute (MBI) is a division of MassTech and serves as the central broadband office for the state.

WHY JOIN OUR TEAM:

Join our team of dedicated professionals to help drive our mission and make a meaningful impact in the communities we serve. MBI is at the forefront of a transformational, once-in-a-generation opportunity to close the digital divide. Through historic federal investment, MBI is developing and managing programs that will expand access to affordable and reliable broadband service, create new jobs and economic opportunities, enable increased access to healthcare services, support enriching educational experiences of students, and improve quality of life for our residents. MBI is leading the charge to achieve the vision of closing the digital divide, and we are looking for people with the dedication and passion to make this vision a reality.

In Massachusetts, over 98% of people have access to broadband, ranking 5th in the U.S. However, there is still mission-critical work to be done to close remaining gaps, address affordability, and expand access to internet-connected devices and digital literacy training. MBI is leading the state’s broadband and digital equity investment strategy.

THE ROLE:

MBI is seeking a highly organized, mission-oriented Project Coordinator, Operations to join our team! The Project Coordinator, Operations will have the opportunity to support innovative broadband and digital equity projects that make a difference in people's lives. This position will play a key role in providing project management support to the MBI team while ensuring the efficient operation and execution of all MBI programs.

The MBI team is committed to bringing Internet for All to the Commonwealth. This is a unique opportunity to join a collaborative team, work on a highly visible economic development priority, and make an impact in the world.

RESPONSIBILITIES:

• Support MBI program operations and grants administration.
• Understand and support the grant program and contract lifecycle, including preparing and monitoring budgets and reports, reviewing invoices, tracking progress, contract compliance, and keeping stakeholders informed.
• Coordinate and ensure the smooth flow of information between executives, team members, and MassTech divisions.
• Assist in the planning and execution of special projects and events.
• Ensure project deliverables are of high quality, and in compliance with contract requirements.
• Provide project management support to program staff.
• Attend offsite meetings as required; often not accessible by public transit

Experience

• Experience in project management or related fields is a plus.
• Industry certification(s); subject matter expertise with telecom, broadband or public administration; or experience with grant administration and management are a plus.

Knowledge, Skills, and Abilities

• Collaborative team player.
• Strong organizational skills with attention to detail.
• Interest in continuous process improvement.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Critical thinking and problem-solving skills.
• Eager learners who are motivated by this work are encouraged to apply. On the job training and coaching will be provided.

** PLEASE NOTE: THIS POSITION REQUIRES CANDIDATES TO BE ABLE TO WORK IN BOSTON, MASSACHUSETTS AT LEAST TWO DAYS PER WEEK. THIS IS NOT A FULL-TIME REMOTE POSITION. **

MassTech offers a hybrid work schedule and a competitive total rewards package.

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Job Description

The Quantitative Project Coordinator assists the Client Service team with day-to-day management of market research studies, to ensure all projects successfully complete on time, within the budget and in accordance with the project specifications, while meeting and exceeding client expectations.

The Quantitative Project Coordinator is one of the key team members in the execution of the quantitative project, and is responsible for field management and sample strategies, and will be accountable for coordinating with respondents, vendors, and clients. They will assist with the set-up of the study and other project requirements as needed.

Essential Duties and Responsibilities:

• Support and execute sampling and fieldwork plan as agreed with Project lead, including screener review for allocated projects
• Execute end to end project related tasks which could include (but not exclusively) link setup, link testing, languages requests, desk research, quality/audit checks, set up and delivery of study invitations, manage exclusion lists, M3 Wallet approvals, invoicing, and cost reconciliation.
• Ensure projects and tasks allocated are completed in line with timelines stipulated by the client/project lead
• Setup or review dynamic audience on allocated projects to ensure that relevant sample is invited
• Address Support Team and other stakeholders’ requests in timely manner
• Attend meetings with PMs regarding assigned projects to ensure project specifications, client needs, timelines, and responsibilities are understood.
• Takes notes and fill checklists during briefings and other project key meetings and ensure they are understood and actioned
• Host market research pretest/pilot interviews for clients, and ensure interviews are conducted on time and as planned. This will require direct client interactions
• Build, update and track customized fielding plans for all projects as needed
• Support PMs and coordinate fieldwork tasks on up to 20 live projects to maintain the knowledge and experience on market research recruitment for quantitative studies
• Proactively seek alternative fieldwork strategies and find solutions to address response rates and costs on each project
• Discuss fieldwork progress and concerns with PDM in the first instance before presenting solutions/suggestions to Project Lead
• Deploy sample on projects 
• Manage and control the exclusion lists on quantitative projects and update duplicate
• Manage and control of the partners on quantitative projects throughout the life cycle of the project, ensuring that M3 achieves and exceeds client’s expectations
• Handle compensation approvals 
• Send final updates to partners and a summary of the agreed costs in a timely manner before allowing them to issue an invoice.
• Track, monitor and report on sampling performance and project costs, supporting the improvement of project gross profit and timely delivery
• Alert the Project Manager of a project when a fieldwork strategy is failing, when the project is getting off track or there is a quality concern, and work together to find alternative solutions
• Support PMs with invoicing ensuring that projects are closed and ready for invoicing in a timely manner. Update Target and Costs page with completes and partner costs.
• Partner with Project Managers, Senior Project Managers and/or Project Directors on projects to assist on the day to day needs of the project, including attendance of project meetings, fieldwork plans, taking notes, and other administrative tasks that the project may require.
• Be responsible for project coverage if the partnering project manager is out of the office during the lifecycle of the project.
• Design and request multichannel recruitment methodologies for allocated projects, which could include (but not exclusively) email campaigns, calling, desk research, text messages, online advertisement, referral schemes, forums, blogs, patient groups and associations networking and social media
• Have an excellent understanding of the M3 platforms and dynamic audience, emailing and reporting tools to ensure they are used to the best of their capabilities in supporting project deliverability

Qualifications

Education and Training Required:

• Bachelor’s degree or equivalent preferred
• Relevant coursework in market research or healthcare preferred, but not required.

Minimum Experience: 

• 0 – 1 year of market research experience 

Knowledge, Skill, Ability:

• Exceptional written and verbal communication skills, with demonstrated knowledge of English grammar rules
• Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
• Must have basic math skills, with the ability to calculate incidence rate, response rates profit, etc
• Interest / natural curiosity or previous experience /exposure within the healthcare space
• Exhibit strong critical thinking skills and take initiative to improve skills and troubleshoot proactively with PM using all available resources to support project success
• Ability to work autonomously and in a team environment to successfully meet study specific and departmental objectives.
• Self-motivated and able to (re)prioritize tasks throughout the workday
• Exceptional time management, organizational skills, attention to detail and ability to multitask

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Job Description

The Project Coordinator assists in organizing projects, product owners, and engagements with our global partners.   The core responsibilities include:

• Project Coordination
  • Attend opportunity sizing discussions with the sales team and partners.
  • Engage in client proposal development, taking ownership of partner quotations.
  • Establish project plans in Aadmi’s project software, engaging relevant team members.
• Project Implementation 
  • Engage with clients for project onboarding meetings.
  • Oversee the implementation of work done by partners, ensuring that activities production schedules and client expectations are met.
  • Report project progress to clients, partners, and internal stakeholders.
• Partnership Monitoring and Reporting 
  • Maintain partners, partner opportunities, and partner sales in CRM.
  • Work in conjunction with Sales/Partners to move leads through sales progression from initial discussion to closure and implementation.
  • Report on internal key metrics such as to activity metrics, revenue share, lead generation, etc.
  • Work with internal groups and partners to troubleshoot issues arising through the implementation or integration processes.

In addition, the Project Coordinator supports both the consulting and software teams, as needed.  

This is a remote position and we are accepting applications from anywhere in the world.  Fluent and proficient English, verbal and in writing, is required.  Strong communication and tech savviness is a must.

Qualifications

Education / Experience

• Bachelor's Degree
• Exposure to working with people from different countries and backgrounds
• Domain knowledge (Global Human Resources, Global law, Benefits, Payroll, etc.) is an asset

Professional Skills Required

• Competency in project management
• Well-organized and able to handle multiple tasks and changing priorities
• Strong communication, interpersonal and negotiation skills
• Excellent writing and synthesis skills
• Knowledge of another language is an asset (oral, written)

Personal skills

• Excellent in building relationship and representation
• Adaptable and flexible
• Strong autonomy, with a team working focus
• Stress resistant

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity

NOTE: To best protect our employees and partners, we mandate a COVID Vaccine for this position.

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