AccountingDepartment.com
AccountingDepartment.com is hiring a Remote Remote Payroll Specialist
Description
Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Payroll Specialist is a multi-faceted role, where you will serve as ADC’s Payroll Guru within a multi-state and multi-company environment. This role includes meticulous, complete and timely payroll processing and tax filings with relevant federal, state, and local tax agencies on behalf of assigned clients. With a keen attention to detail, the Payroll Specialist will make sure that all hours, benefits, and deductions are logged appropriately and that all payroll accounts remain balanced when transmitting. You will investigate and resolve payroll issues and ensure strict compliance with clients’ company policies and with various local, state and federal tax regulations. The Payroll Specialist may work with the Implementation Team to ensure proper payroll set up for new clients. Additionally, the role provides troubleshooting and internal support for ADC’s accounting staff, while ensuring relevant payroll information and updates are disseminated to the proper channels.
The ideal candidate will be an experienced professional who understands the unique factors involved with processing payroll for multiple entities within multiple states and focuses on internal and external factors that can impact a client’s payroll. It is essential for the Payroll Specialist to thrive in a deadline driven, fast-paced, team-first, and collaborative environment.
Essential Duties & Responsibilities:
Multi-Client Payroll Processing:
- Calculate, prepare and record assigned client’s payroll in a complete, accurate and timely manner
- Review timecards for hourly employees for errors
- Prepare payroll payments and coordinate required payroll funding with clients
- Day-to-day payroll maintenance, including accurate and timely processing of payroll entries, employee earnings, tax information, child support/garnishments, benefit deductions, direct deposit information, employee setup and other assigned payroll functions
- Track vacation and sick hours for accuracy
- Ensure all payroll accounts are balanced. Review, analyze and verify payroll reports for accuracy. Perform analysis of completed payroll and troubleshoots data inconsistencies.
- Prepare payroll-related reports and ad-hoc financial and operational reporting
- Ensure clients are in compliance with federal and state labor laws. Keeps the client and accounting team abreast of changes in federal and state wage and tax laws.
- Effectively communicate with clients and engage team members in a timely manner. Respond to client inquiries on payroll, taxes, schedules, ACH, and employee/employer changes. Resolve any discrepancies surrounding payroll issues.
- File and pay monthly and quarterly payroll tax returns and may assist with payroll reconciliations
- Prepares and/or assists in the preparation of periodic and/or special reports for government agencies, tax authorities, department requests etc. Responds to various audit and tax agency queries and requests.
- Keeps detailed and organized electronic payroll records
- Process accurate and timely year-end reporting (W-2, etc.)
- Maintains confidentiality of all client and employee information
- Potential backup for staff’s payroll responsibilities when out of office
- Various other duties related to the processing of payrolls, payroll taxes, benefits and services provided to our clients
Internal Payroll Support and Projects:
- Serves as a resource for AccountingDepartment.com, including expertise with Intuit’s payroll products
- May be asked to assist with a variety of payroll providers, such as ADP, Paychex, Gusto, etc.
- Provide guidelines, training, and troubleshooting support to accounting staff
- Receives updates from payroll providers (i.e. new W-4s) and advises accounting staff on changes
- Provide quality assurance on new clients’ set up for payroll. Create standard checklist and work with implementation to ensure all issues have been addressed.
- Assist in compiling, reviewing and processing year-end payroll inclusions
- Develop and maintain an electronic portal to gather payroll related documents
- Deliver standard communications for employees and clients for both Intuit Full Service and QBO payroll where we process the client’s payroll (ex. accessing W-2, how to access paystubs, year-end reminders, etc.)
- Creates, develops and updates internal policies, processes and procedures as necessary
- Generates ideas to improve workflow process
- Assist in payroll audits
- Complete special projects
Essential Skills & Experience:
The Payroll Specialist candidate will have Minimum 5 years of proven experience in a multi-state payroll position in a fast-paced environment.
In addition:
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
- Strong computer skills in Microsoft Office products, especially Excel, QuickBooks and 3rd party payroll software
- Ability to effectively work with multiple payroll schedules
- Strong knowledge of federal labor laws, IRS regulations, payroll taxes, deductions, garnishments, benefits and their tax consequences.
- Must be self-directed, organized, and able to focus on detail with high degree of accuracy
- Experience with payroll audits
- Must be able to respond, research, and resolve payroll questions timely and professionally
- Strong accounting, analytical, and investigative skills with a comprehension of complex concepts.
- Work effectively and accurately under pressure
- Ability to meet deadlines in a fast-paced setting
- Excellent interpersonal skills with the ability to develop and maintain effective working relationships with all personalities
- Ability to work and think independently with minimal guidance & willingness to take ownership of assigned responsibilities and work product
- Excellent verbal and written communication skills
Minimum Education & Training Required:
- Experience with Intuit Payroll
- Active Certified Payroll Professional (CPP) preferred but not required
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Compressed work week option available
- Generous vacation and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com
AccountingDepartment.com is hiring a Remote Remote Client Accounting Specialist
Description
Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Client Accounting Specialist’s responsibilities include A/P, A/R, payroll and month-end closing processes, as well as other accounting related functions as requested by client. The successful candidate will be able to successfully prioritize and manage multiple client needs, while maintaining a high level of accounting services and professionalism. Must be comfortable with communicating with clients, both on the phone and webcam, while placing a high emphasis on client service in this role.
Essential Duties & Responsibilities:
- Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
- Ensure the accurate and timely processing of daily transactions
- Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
- Update balance sheet accounts, including weekly and monthly reconciliations
- Conduct daily posting and/or downloads for bank accounts/credit cards, as required
- Process client payroll with 3rd party vendor
- Successfully use, monitor and review any 3rd party applications per client request/requirements
- Review and process monthly and/or quarterly sales and use tax, as required
- Reconcile quarterly payroll filings with the general ledger
- Review and manage month end close process
- Occasional special projects as requested
- Lead client calls to provide high emphasis on customer service
- Supports budget and forecasting activities
- Other duties as assigned
Essential Skills & Experience:
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
- Exceptional attention to detail with excellent written and verbal communications skills
- Ability to interact with various levels of management, staff and clients internally and externally
- Working knowledge of prepaids, accruals, and deferred revenue
- Demonstrated ability to handle multiple clients simultaneously
- Strong work ethic
- Interest in 3rd party applications to enhance efficiencies
- Strong problem solving skills
- Must be decisive and work well with a deadline driven environment
Minimum Education & Training Required:
- 3-5 years performing full charge bookkeeping
- 3-5 years using QuickBooks and/or NetSuite Software
- Experience working with SMBs in the $5M to $50M market is ideal
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
- Compressed work week option available
- Generous vacation and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com
AccountingDepartment.com is hiring a Remote Remote Client Accounting Specialist - NetSuite
Description
Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Client Accounting Specialist - NetSuite's responsibilities include A/P, A/R, payroll and month-end closing processes, as well as other accounting related functions as requested by client. The successful candidate will be able to successfully prioritize and manage multiple client needs, while maintaining a high level of accounting services and professionalism. Must be comfortable with communicating with clients, both on the phone and webcam, while placing a high emphasis on client service in this role.
Essential Duties & Responsibilities:
- Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
- Ensure the accurate and timely processing of daily transactions
- Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
- Update balance sheet accounts, including weekly and monthly reconciliations
- Conduct daily posting and/or downloads for bank accounts/credit cards, as required
- Process client payroll with 3rd party vendor
- Successfully use, monitor and review any 3rd party applications per client request/requirements
- Review and process monthly and/or quarterly sales and use tax, as required
- Reconcile quarterly payroll filings with the general ledger
- Review and manage month end close process
- Occasional special projects as requested
- Lead client calls to provide high emphasis on customer service
- Supports budget and forecasting activities
- Other duties as assigned
Essential Skills & Experience:
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
- Exceptional attention to detail with excellent written and verbal communications skills
- Ability to interact with various levels of management, staff and clients internally and externally
- Working knowledge of prepaids, accruals, and deferred revenue
- Demonstrated ability to handle multiple clients simultaneously
- Strong work ethic
- Interest in 3rd party applications to enhance efficiencies
- Strong problem solving skills
- Must be decisive and work well with a deadline driven environment
Minimum Education & Training Required:
- 3-5 years performing full charge bookkeeping
- 3-5 years using NetSuite Software
- Experience working with SMBs in the $5M to $50M market is ideal
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
- Compressed work week option available
- Generous vacation and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com
AccountingDepartment.com is hiring a Remote Remote Sr. Controller
Description
Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Sr. Controller, Client Accounting & Advisory Services is a leadership position accountable for managing an assigned team while also being a strong individual contributor; providing exceptional outsourced controllership, advisory services and strategic direction to various clients. This vital role relieves entrepreneurs from the pains and chaos of maintaining their financials and provides our clients actionable solutions. Controllership services include timely review of monthly financial reports for accuracy and implementing perfected internal process and controls to eliminate risk. Advisory services help clients achieve the visions for their business by using historical data and future projections to develop actionable plans. The individual is responsible for budgets, forecasts, analytics, and developing KPIs, while providing insight, making recommendations to clients and driving strategic decision making.
The ideal candidate will be a innately organized person and comfortable managing up to 15 clients while simultaneously leading a team of 6 to 10. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as possible. An active, positive response to a variety of challenges and time pressures is also required. The Senior Controller must be self-motivated, responsive and be able to deliver best in class strategic advisory and financial operations to clients while effectively empowering a team, in a virtual environment to create an unparalleled experience for all.
This position is an integral part of the leadership team and will report to an Assistant Director.
Essential Duties & Responsibilities:
- Leading and mentoring accounting team for assigned clients. Motivates team to provide best in class service. Provides coaching, delivers timely feedback and conducts reviews to ensure staff are set up for success.
- Develops an understanding and awareness of each client’s unique business and accounting needs and requirements. Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed.
- Manage the month-end closing and issuance of financial reports to all clients, every month.
- Partner with client’s leadership on operational and strategic decisions to enhance their performance. Collaborate with clients to address accounting requests and questions – follow up with appropriate action steps, scope, prioritization and delegation.
- Financial Planning and Budgeting
- Develop client’s annual budget and maintain cash forecasting tools as needed to support long term planning and investment decisions
- Monitor budget performance and provide insights for budget adjustments, as needed
- Develop and review financial and operating metrics through use of dashboards, including KPIS
- Identify variances from the budget and report significant variances to client
- Strategic Financial Analysis
- Analyze financial and operational data to provide real-time, meaningful recommendations and implementing actions based on findings. Identifies trends, risks, and growth opportunities
- Provide actionable insights to senior leadership to drive strategic decision-making
- Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
- Assist in gathering pertinent tax related information for external tax return preparation
- Coordinate the provision of information to external audits for the annual audit or review
- Comply with local, state, and federal government reporting requirements
- Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
- Complete special projects as requested by client
Essential Skills & Experience:
The Sr. Controller, Client Accounting & Advisory Services candidate will be an active CPA, CMA, or MBA with transferable knowledge in accounting and financial analysis for businesses in the $5M to $50M market. The ideal candidate will have manufacturing industry experience and possesses 10 years supervisory experience.
In addition:
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
- Adaptive leadership style with a passion for mentoring staff. Exceptional ability to work with all levels of within the organization while fostering a culture of teamwork and collaboration.
- Proven expertise in actively managing accounting functions for small to medium-sized enterprises
- Comfortable with change and easily pivots when priorities change
- Technical, analytical focus, handles complex issues and finds creative solutions, even in challenging situations
- Excellent written and oral communication skills with ability to express oneself confidently
- Exceptional organizational skills and ability to multi-task daily, weekly and monthly priorities
- Strong experience with QuickBooks, NetSuite, and/or other accounting software packages and passion for learning new technologies
- Thrives in a fast paced environment, with a sense of urgency to achieve timely, quality results
- Ability to make quick decisions based on knowledge and experience
- Effectively operates within established standards and guidelines
- Ability to acclimate to various client environments
- High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook and Excel
- Ability to travel when necessary
Minimum Education and Training Required:
- Bachelor’s in Accounting or Finance
- CPA license, CMA or MBA preferred
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Compressed work week option available
- Self-Managed paid time off and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com
+30d
Remote Sr. Client Controller - Government Contracts
AccountingDepartment.comRemote,
United States
AccountingDepartment.com is hiring a Remote Remote Sr. Client Controller - Government Contracts
Description
Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Senior Controller is a leadership position accountable for managing the activities of several staff, including Accounting Supervisors and Accounting Specialists and being a strong individual contributor, while providing exceptional outsourced controllership and advisory services as well as strategic direction to various clients.
This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements that are compliant with DCAA, FAR, CAS, and GAAP. Controllership services include timely review of monthly financial reports for accuracy; implementing perfected internal process and controls to eliminate risk. Advisory services include helping clients achieve the visions for their business by looking at historical data and future projections. The individual is responsible for budgets, forecasts, analytics, and developing KPIs, while providing insight and making recommendations to clients. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as possible.
The Senior Controller must be self-motivated and be able to provide superior and responsive professional services for clients and staff in a virtual environment to create an unparalleled experience for all. This is a fantastic opportunity for a professional who thrives in a busy work place, who is well versed with federal contracting and wants to be an integral part of the leadership team.
Essential Duties & Responsibilities:
Client Service:
- As a trusted advisor and partner, the Senior Controller is an integral part of the client’s leadership team by developing an understanding and awareness of each client’s unique business and accounting needs and requirements
- Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed
- Develop & maintain a documented system of accounting policies and procedures for clients use as needed
- Recommend financial tools for increasing efficiencies that aid in providing information clearly and in a meaningful delivery method
- Recommend benchmarks against which to measure the performance of company operations
- Evaluate systems and procedures to ensure efficiency and quality control
- Develop client’s annual budget and maintain cash forecasting tools as needed
- Manage the month-end closing and issue financial reports to all clients, every month
- Obtain and maintain a thorough understanding of the financial reporting, contracts and general ledger structure. Ensures all information is properly entered into QuickBooks & ICAT.
- Analyze financial and operational information to provide real-time, meaningful recommendations and implementing actions based on findings. Partner with client’s leadership on operational and strategic decisions to enhance their performance.
- Develop and review financial and operating metrics through use of dashboards, including KPIS
- Identify variances from the budget and report significant variances to client
- Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
- Assist in gathering pertinent tax related information for external tax return preparation
- Coordinate the provision of information to external audits for the annual audit or review
- Comply with local, state, and federal government reporting requirements
- Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
- Complete special projects as requested by client
Accounting Team Leadership:
- Directs a team of virtual accounting professionals to accomplish priorities and deliverables in order to meticulously deliver timely and accurate monthly financial reporting package for multiple clients
- Support, train, motivate and mentor virtual accounting specialists in performance of their daily responsibilities so they can learn the tasks and procedures necessary to meet quality standards. Conduct timely performance reviews.
- Execute team meetings
- Utilize internal documentation system when updating/developing procedures and policies.
- Enforces a system of internal controls to verify integrity of processes and procedures are followed by staff
Internal Leadership:
- Provide strategic guidance and operational decision making to our senior leadership team. Recommend and implement best practices to add value.
- Assist with interviewing and onboarding new team members, as needed
- Partner and collaborate with other Senior Controllers on best practices to enhance company knowledge sharing culture
Essential Skills & Experience:
The Senior Controller candidate will have extensive knowledge in accounting for businesses in the under $20M market. The ideal candidate should have 10 – 15 years of progressive accounting experience, with a combination 5+ years in public accounting and 5+ years in private industry.
In addition:
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
- Ability to multi-task and set daily, weekly and monthly priorities
- Adaptive leadership style with a passion for mentoring staff. Exceptional ability to work with all levels of within the organization while fostering a team environment.
- Excellent written and oral communication skills with ability to express oneself confidently
- Experience with hands on accounting with small to medium size businesses and ability to roll up your sleeves to get things done
- Technical, analytical focus with pro-active, problem solving nature. Ability to research and suggest proper accounting solutions.
- Thrives in a fast paced environment, with a sense of urgency to achieve timely, quality results
- Ability to make quick decisions based on knowledge and experience
- Works well within established standards and guidelines
- Ability to acclimate to various client environments
- High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook and Excel
- Ability to travel when necessary
Minimum Education & Training Required:
- CPA strongly preferred
- Several years of direct, client facing outsourced accounting experience
- 5 years supervisory experience
- Strong experience with QuickBooks, ICAT and/or other accounting software packages
- Must have government contracting industry experience. Candidate must have a solid understanding of federal contracts, full accrual accounting and working knowledge of FAR, CAS, and DCAA requirements.
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Compressed work week option available
- Self-Managed paid time off and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com
+30d
Remote Administrative Assistant, Marketing & Sales Group
AccountingDepartment.comRemote,
United States
AccountingDepartment.com is hiring a Remote Remote Administrative Assistant, Marketing & Sales Group
Description
Awarded Inc. Magazine's Best Workplaces 2022 & 2023!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
In this role, the Administrative Assistant, Marketing & Sales Group, will be fast-thinking, eagle-eyed, roll-up-your-sleeves professional reporting directly into the Marketing Director. The right fit for this role will know how to hustle, always keep many balls in the air, and be a positive and engaged contributor to the bustling department of 5. This is an ideal position for someone who has an interest in marketing and sales with a love of organization and efficiency.
Key Functions:
- Attend marketing and sales meetings, taking careful notes, assigning tasks and managing agendas and key items (bonus if you’re familiar with EOS and/or ninety.io)
- Act as key point person to work with internal accounting department on behalf of marketing and sales activities, such as creating, tracking and managing expense reports and payables across the department
- Gather various data sources to populate into relevant systems. Prepare weekly and monthly reports to support the teams. Support research and analysis projects as needed
- Act as point person for events and logistics, i.e. reservations, booking, shipping, and logistics as well as act as bridge between department and external event teams for communication all deliverables, registrations, and deadlines
- Manage weekly website edits and updates to staff pages using HubSpot
- Basic editing of marketing video contents to add captions or other support as needed by Content Manager
- Research and track annual PR and award deadlines and requirements
- Support marketing and sales groups with additional tasks and projects as needed
Key traits we’re looking for:
- Ninja note-taking skills & follow through: This role will take a lot of notes at every meeting and follow up by assigning key tasks and takeaways to each party responsible. Making sure everyone knows what to do and when its due by is mission critical to this role.
- Administrative Competence: Expense reports? Contact Management? Event logistics? No sweat. Filing, compiling information, submitting documents, securing reservations, and setting follow up tasks is the norm for you.
- A love of data: This role will take on a large share of the gathering and compiling of data for weekly and monthly reports. You’ll be comfortable pulling data, reviewing it for accuracy, and asking questions and presenting preliminary information to ensure our reporting is seamless.
- Comfort communicating with professionals at all levels: This is a flat company—meaning you’ll be in meetings with the Directors, co-Founders, and other professionals on a regular basis. We want to hear what you think and your input is invaluable, so the right person will feel comfortable speaking up from day one.
- Growth-mindset: We’re rapidly approaching 200 people at this company and the sky is the limit—which means everything is constantly growing and changing. It’s a great place to be if that’s what you’re looking for—but you need to be open to changes and growth-focused speed to be successful here.
- Proactive Passion for your work: We’ll paint it done but you’ll only be successful if you really care about what you’re doing. See something that hasn’t been pointed out but is noteworthy? If you’re the type who will speak up and bring it to the table, this is the right place for you.
- No task too big or too small: You’ll be just as happy filing expense reports for the Sales team as compiling big data sets to analyze competitors and clients. This team is agile and fully integrated—no one is above any job here.
Technical Skills You May Have to Be Competitive in Consideration:
- 1-2 years’ experience reporting on Marketing and Sales metrics
- Thorough note-taking, filing, and document management
- Sharp, quick, organized and good communicator - both verbal and written
- Proven ability to juggle multiple tasks and priorities simultaneously
- Familiarity with HubSpot is a huge plus
- Comfort with Google Analytics, semRush, ahrefs and other SEO/PPC-focused programs
- An understanding of EOS fundamentals/structure
- Comprehensive Microsoft Office skills for Word, Excel, and PowerPoint
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Summer Hours from Memorial Day through Labor Day
- Generous vacation and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
See more jobs at AccountingDepartment.com