Company Name:
Company Url:
Short Pitch:
Description:
Headquarter Location:
Tags:


Job Url:

AccountingDepartment.com




AccountingDepartment.com is hiring a Remote Remote Sr. Controller

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:      
The Sr. Controller, Client Accounting & Advisory Services is a leadership position accountable for managing an assigned team while also being a strong individual contributor; providing exceptional outsourced controllership, advisory services and strategic direction to various clients. This vital role relieves entrepreneurs from the pains and chaos of maintaining their financials and provides our clients actionable solutions. Controllership services include timely review of monthly financial reports for accuracy and implementing perfected internal process and controls to eliminate risk. Advisory services help clients achieve the visions for their business by using historical data and future projections to develop actionable plans. The individual is responsible for budgets, forecasts, analytics, and developing KPIs, while providing insight, making recommendations to clients and driving strategic decision making.       
The ideal candidate will be a innately organized person and comfortable managing up to 15 clients while simultaneously leading a team of 6 to 10. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as possible. An active, positive response to a variety of challenges and time pressures is also required. The Senior Controller must be self-motivated, responsive and be able to deliver best in class strategic advisory and financial operations to clients while effectively empowering a team, in a virtual environment to create an unparalleled experience for all.       
This position is an integral part of the leadership team and will report to an Assistant Director.      

Essential Duties & Responsibilities:      
  • Leading and mentoring accounting team for assigned clients. Motivates team to provide best in class service. Provides coaching, delivers timely feedback and conducts reviews to ensure staff are set up for success.
  • Develops an understanding and awareness of each client’s unique business and accounting needs and requirements. Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed.
  • Manage the month-end closing and issuance of financial reports to all clients, every month.
  • Partner with client’s leadership on operational and strategic decisions to enhance their performance. Collaborate with clients to address accounting requests and questions – follow up with appropriate action steps, scope, prioritization and delegation.
  • Financial Planning and Budgeting 
    • Develop client’s annual budget and maintain cash forecasting tools as needed to support long term planning and investment decisions
    • Monitor budget performance and provide insights for budget adjustments, as needed
    • Develop and review financial and operating metrics through use of dashboards, including KPIS
    • Identify variances from the budget and report significant variances to client
  • Strategic Financial Analysis
    • Analyze financial and operational data to provide real-time, meaningful recommendations and implementing actions based on findings. Identifies trends, risks, and growth opportunities
    • Provide actionable insights to senior leadership to drive strategic decision-making
  • Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
  • Assist in gathering pertinent tax related information for external tax return preparation
  • Coordinate the provision of information to external audits for the annual audit or review
  • Comply with local, state, and federal government reporting requirements
  • Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
  • Complete special projects as requested by client
Essential Skills & Experience:      
The Sr. Controller, Client Accounting & Advisory Services candidate will be an active CPA, CMA, or MBA with transferable knowledge in accounting and financial analysis for businesses in the $5M to $50M market. The ideal candidate will have manufacturing industry experience and possesses 10 years supervisory experience.       
In addition:       
  • Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
  • Adaptive leadership style with a passion for mentoring staff. Exceptional ability to work with all levels of within the organization while fostering a culture of teamwork and collaboration.
  • Proven expertise in actively managing accounting functions for small to medium-sized enterprises
  • Comfortable with change and easily pivots when priorities change
  • Technical, analytical focus, handles complex issues and finds creative solutions, even in challenging situations
  • Excellent written and oral communication skills with ability to express oneself confidently
  • Exceptional organizational skills and ability to multi-task daily, weekly and monthly priorities 
  • Strong experience with QuickBooks, NetSuite, and/or other accounting software packages and passion for learning new technologies
  • Thrives in a fast paced environment, with a sense of urgency to achieve timely, quality results
  • Ability to make quick decisions based on knowledge and experience
  • Effectively operates within established standards and guidelines  
  • Ability to acclimate to various client environments
  • High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook and Excel
  • Ability to travel when necessary
Minimum Education and Training Required:      
  • Bachelor’s in Accounting or Finance
  • CPA license, CMA or MBA preferred 

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:      
  • Work from home, W-2 position
  • Compressed work week option available
  • Self-Managed paid time off and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.      

See more jobs at AccountingDepartment.com

Apply for this job

AccountingDepartment.com is hiring a Remote Remote Administrative Assistant - Client Services Team

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
 
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
 
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
 
Your Role:

AccountingDepartment.com’s Administrative Assistant is responsible for ensuring the coordination of the Client Services Team’s operations, procedures and resources to facilitate organizational effectiveness. This support role works with the Controller team within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients. The Administrative Assistant will partner directly with a second Client Service’s Administrative Assistant, as well as Administrative Assistants in other departments.  The Administrative Assistant must be comfortable working with different personality types and ability to take direction from multiple managers. Excellent organizational, time/project management and attention to detail skills are essential in this position. The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast paced environment, is extremely organized and is technology savvy. 

Essential Duties & Responsibilities:

  • Ownership of many key reports and the underlying data used in those reports
  • Creation of new reports based on department needs, relying on tools such as Power Queries, VLOOKUP, XLOOKUP and Pivot Tables
  • Analyze reports to provide actionable data to key ADC leaders  
  • Work with Client Services Director and Assistant Directors to schedule client review calls and other internal meetings
  • Maintain accuracy of ADC task management system for the Client Services Team
  • Manage Scorecards for Weekly EOS Meetings
  • Lead key audit processes within the department to ensure appropriate bank controls and to ensure all client calls are appropriately documented
  • Update policies and procedures, as directed
  • Keep Controllers informed of important information and any significant issues that arise
  • Anticipate the needs of others in order to ensure a seamless and positive experience
  • Look for efficiencies where possible to enhance current processes
  • Perform other duties as assigned, including special projects and ad-hoc requests


Essential Skills & Experience:

The ideal Administrative Assistant, Client Services Team will have 2 years minimum experience in an administrative role.

In addition: 

  • Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
  • Excellent verbal and written communication are essential
  • Self-motivation and independent thinking.  Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
  • Proficiency in Microsoft Office including Excel, Word, and Outlook. Must have strong experience with XLOOKUP, VLOOKUP & Pivot Tables as well as Power Queries.  
  • Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
  • Ability to maintain confidentiality
  • Ability to work independently in a virtual environment  
  • Comfortable interacting on webcam
  • Strong technical skills
  • Keen attention to detail and high level of accuracy
  • Strong customer service skills with both internal and external customers
  • Ability to work in a fast paced, ever changing environment
 
Minimum Education & Training Required:
  • High school diploma
  • Previous experience in a CPA firm, or related field is preferable, but not required

 

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.


Benefits include:    

  • Work from home, W-2 position
  • Compressed work week option available
  • Generous vacation and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress

 
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
 
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.

See more jobs at AccountingDepartment.com

Apply for this job

AccountingDepartment.com is hiring a Remote Remote Sr. Client Controller - Government Contracts

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
 
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
 
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
 
Your Role:
 
The Senior Controller is a leadership position accountable for managing the activities of several staff, including Accounting Supervisors and Accounting Specialists and being a strong individual contributor, while providing exceptional outsourced controllership and advisory services as well as strategic direction to various clients.
 
This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements that are compliant with DCAA, FAR, CAS, and GAAP. Controllership services include timely review of monthly financial reports for accuracy; implementing perfected internal process and controls to eliminate risk. Advisory services include helping clients achieve the visions for their business by looking at historical data and future projections. The individual is responsible for budgets, forecasts, analytics, and developing KPIs, while providing insight and making recommendations to clients. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as possible.
 
The Senior Controller must be self-motivated and be able to provide superior and responsive professional services for clients and staff  in a virtual environment to create an unparalleled experience for all. This is a fantastic opportunity for a professional who thrives in a busy work place, who is well versed with federal contracting and wants to be an integral part of the leadership team.
 
Essential Duties & Responsibilities:
 
Client Service:
  • As a trusted advisor and partner, the Senior Controller is an integral part of the client’s leadership team by developing an understanding and awareness of each client’s unique business and accounting needs and requirements
  • Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed
  • Develop & maintain a documented system of accounting policies and procedures for clients use as needed
  • Recommend financial tools for increasing efficiencies that aid in providing information clearly and in a meaningful delivery method
  • Recommend benchmarks against which to measure the performance of company operations
  • Evaluate systems and procedures to ensure efficiency and quality control
  • Develop client’s annual budget and maintain cash forecasting tools as needed
  • Manage the month-end closing and issue financial reports to all clients, every month
  • Obtain and maintain a thorough understanding of the financial reporting, contracts and general ledger structure. Ensures all information is properly entered into QuickBooks & ICAT.
  • Analyze financial and operational information to provide real-time, meaningful recommendations and implementing actions based on findings. Partner with client’s leadership on operational and strategic decisions to enhance their performance.
  • Develop and review financial and operating metrics through use of dashboards, including KPIS
  • Identify variances from the budget and report significant variances to client
  • Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
  • Assist in gathering pertinent tax related information for external tax return preparation
  • Coordinate the provision of information to external audits for the annual audit or review
  • Comply with local, state, and federal government reporting requirements
  • Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
  • Complete special projects as requested by client

Accounting Team Leadership:

  • Directs a team of virtual accounting professionals to accomplish priorities and deliverables in order to meticulously deliver timely and accurate monthly financial reporting package for multiple clients
  • Support, train, motivate and mentor virtual accounting specialists in performance of their daily responsibilities so they can learn the tasks and procedures necessary to meet quality standards. Conduct timely performance reviews.
  • Execute team meetings
  • Utilize internal documentation system when updating/developing procedures and policies.
  • Enforces a system of internal controls to verify integrity of processes and procedures are followed by staff

Internal Leadership:

  • Provide strategic guidance and operational decision making to our senior leadership team. Recommend and implement best practices to add value.
  • Assist with interviewing and onboarding new team members, as needed
  • Partner and collaborate with other Senior Controllers on best practices to enhance company knowledge sharing culture

Essential Skills & Experience:
 
The Senior Controller candidate will have extensive knowledge in accounting for businesses in the under $20M market.  The ideal candidate should have 10 – 15 years of progressive accounting experience, with a combination 5+ years in public accounting and 5+ years in private industry.
 
In addition:
  • Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
  • Ability to multi-task and set daily, weekly and monthly priorities
  • Adaptive leadership style with a passion for mentoring staff. Exceptional ability to work with all levels of within the organization while fostering a team environment.
  • Excellent written and oral communication skills with ability to express oneself confidently
  • Experience with hands on accounting with small to medium size businesses and ability to roll up your sleeves to get things done
  • Technical, analytical focus with pro-active, problem solving nature.  Ability to research and suggest proper accounting solutions.
  • Thrives in a fast paced environment, with a sense of urgency to achieve timely, quality results
  • Ability to make quick decisions based on knowledge and experience
  • Works well within established standards and guidelines
  • Ability to acclimate to various client environments
  • High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook and Excel
  • Ability to travel when necessary

Minimum Education & Training Required:

  • CPA strongly preferred
  • Several years of direct, client facing outsourced accounting experience
  • 5 years supervisory experience
  • Strong experience with QuickBooks, ICAT and/or other accounting software packages
  • Must have government contracting industry experience. Candidate must have a solid understanding of federal contracts, full accrual accounting and working knowledge of FAR, CAS, and DCAA requirements.
If these are the things that you are passionate about and excite you, then we should talk!
 
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
 
Benefits include: 
  • Work from home, W-2 position
  • Compressed work week option available
  • Self-Managed paid time off and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position.  Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.

See more jobs at AccountingDepartment.com

Apply for this job

AccountingDepartment.com is hiring a Remote Remote Administrative Assistant - Technology Integration Group

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
 
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
 
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
 
Your Role:

The Administrative Assistant at AccountingDepartment.com plays a pivotal role in coordinating the operations, procedures, and resources of the Technology Integration team to enhance organizational effectiveness and streamline workflow. This position demands clear and professional communication with both internal and external clients. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are crucial. The ideal candidate possesses a passion for assisting others, thrives in a dynamic environment, and exhibits proficiency in technology.

There will be ample amount of training provided for this position, as we realize some responsibilities are unique to AccountingDepartment.com. This is a great opportunity to develop a unique set of competencies and talents to add to your skillset toolbox!
 
Essential Duties & Responsibilities:
  • Calendar Management: Schedule appointments, meetings, and events across departments 
  • Inbox Management: Assist the team in managing email correspondence
  • Password Management: Maintain and manage passwords for third-party applications
  • Call Management: Attend calls, verify call notes are documented properly, and take call notes when necessary
  • Reporting
    • Maintain scorecard reporting and analytics
    • Reviewing issue logs against requests to confirm all documentation is up to date
    • Update budget vs. actual reporting
  • Technology Support:
    • Assist with zoom management and notification requests in Technology related rooms
    • Assist with application reconnections
  • Administrative Support: Assist with administrative tasks related to fintech implementations
  • Status Updates and Documentation
    • Update teamwork for client updates and follow up on tech projects with client or internal staff
    • Update 3rd party app tracking database
    • Update internal wiki for documentation
    • Keep track and notify clients of license requirements related to fintech
    • Submit special project requests and update internal documentation
  • Process Improvement: Look for efficiencies where possible to enhance current processes
  • Other projects as assigned
Essential Skills & Experience:
The ideal Administrative Assistant will have minimum 2 years of experience in an administrative role, within a highly tech savvy environment.   
  • Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
  • Excellent verbal and written communication are essential
  • Exhibits self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
  • Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly in a fast-paced, ever-changing environment.
  • Experience with AI (prompt engineering) or eagerness to learn
  • Strong technical skills. Savvy in Microsoft Office (Outlook, Word, Excel).
  • Proficient in working independently in a virtual environment.  Comfortable interacting on webcam
  • Keen attention to detail and high level of accuracy
  • Strong customer service skills with both internal and external customers
  • Displays emotional intelligence and the ability to work well with various personalities
Minimum Education & Training Required:
  • High school diploma

 

If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:    

  • Work from home, W-2 position
  • Compressed work week option available
  • Generous vacation and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress
 
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
 
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.

See more jobs at AccountingDepartment.com

Apply for this job

AccountingDepartment.com is hiring a Remote Remote Internal Engagement & Communications Specialist

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:
 
This pivotal role will serve as the central hub for internal engagement initiatives, spearheading the development and implementation of innovative strategies to enhance employee involvement. You will act as the primary communications arm of the company across departments, fostering cohesion and championing success of our cultural initiatives. Additionally, you’ll collaborate with the Content Manager to showcase our AccountingDepartment.com programs externally, ensuring they are effectively communicated to clients and prospects.
 
Essential Duties & Responsibilities:
  • Overseeing and executing all employee engagement programs (may utilize other employees as interest allows to be inclusive—but will maintain ownership ensuring their successful roll out and ongoing engagement in them)
    • Contests
    • Virtual challenges
    • Clubs / Interest Groups
  • Capturing all initiatives and working with Content Manager to create external-facing media such as:
    • Company Podcasts
    • Employee Videos
    • Culture Hub on Website
    • Others as determined
  • Managing Employee Recognition and Reward Platform (currently Nectar)
    • Driving ongoing engagement via awards and challenges
    • Working with Department heads to create opportunities
    • Managing reporting and analytics
    • Creating and/or deploying new ideas
  • Ongoing internal communications to keep staff in the loop on initiatives
    • Newsletter / Updates on culture programs and key programs available
    • Zoom-based updates
    • Other communications as determined
  • Liaise with all departments to communicate Company successes
    • Spotlights
    • Highlighting standout case studies and successes from clients or teams, and working closely with Content Manager to streamline communication across the AccountingDepartment.com blog, social media channels, and email subscriptions
    • Share successes with Sales Team
  • Act as a bridge between HR & Marketing
    • Interdepartmental communications and projects are mission critical to our success in talent acquisition and management—this role will work closely with the HR department to ensure priorities are met for both department objectives
 
Essential Skills & Experience:
The ideal candidate will have 1+ years in a Communications role. Experience in a cross-departmental environment, such as HR/Marketing or Marketing/Finance is a plus!
 
In addition:
  • Grit:Motivated self-starter with a positive, can-do attitude. DemonstratesGRITin overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience,flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
  • Excellent creative writing skills—readers will be delighted and inspired by your words!
  • Project Management—the ability to break every project up into tasks and visualize a timeline for success, including leveraging research and resources
  • Personality! This position is perfect for an upbeat, dynamic, engaging personality with something to say—you’re not afraid of the camera, talking to 200 people in a live Zoom meeting, or day-to-day small talk with employees throughout the company
  • Urgency & Energy—Our marketing and sales department hums with energy and a strong sense of urgency. We have a lot of fun but we also chase big goals with a lot of accountability. The right person will bring a self-driven, highly accountable mindset to the table where we prioritize getting things done.
  • While we live by the core value of family first and having work-life balance, there are times that you may have to work outside of normal work hours to complete certain deliverables. While this isn’t an often occurrence, we do require some flexibility with it.  

 

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:   
  • Work from home, W-2 position
  • Compressed work week option available
  • Self-Managed paid time off and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.   

See more jobs at AccountingDepartment.com

Apply for this job

AccountingDepartment.com is hiring a Remote Remote Administrative Assistant, Marketing & Sales Group

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
In this role, the Administrative Assistant, Marketing & Sales Group, will be fast-thinking, eagle-eyed, roll-up-your-sleeves professional reporting directly into the Marketing Director. The right fit for this role will know how to hustle, always keep many balls in the air, and be a positive and engaged contributor to the bustling department of 5.  This is an ideal position for someone who has an interest in marketing and sales with a love of organization and efficiency.
 
Key Functions:
 
  • Attend marketing and sales meetings, taking careful notes, assigning tasks and managing agendas and key items (bonus if you’re familiar with EOS and/or ninety.io)
  • Act as key point person to work with internal accounting department on behalf of marketing and sales activities, such as creating, tracking and managing expense reports and payables across the department
  • Gather various data sources to populate into relevant systems. Prepare weekly and monthly reports to support the teams. Support research and analysis projects as needed
  • Act as point person for events and logistics, i.e. reservations, booking, shipping, and logistics as well as act as bridge between department and external event teams for communication all deliverables, registrations, and deadlines
  • Manage weekly website edits and updates to staff pages using HubSpot
  • Basic editing of marketing video contents to add captions or other support as needed by Content Manager
  • Research and track annual PR and award deadlines and requirements
  • Support marketing and sales groups with additional tasks and projects as needed
Key traits we’re looking for:
  • Ninja note-taking skills & follow through: This role will take a lot of notes at every meeting and follow up by assigning key tasks and takeaways to each party responsible. Making sure everyone knows what to do and when its due by is mission critical to this role.
  • Administrative Competence: Expense reports? Contact Management? Event logistics? No sweat. Filing, compiling information, submitting documents, securing reservations, and setting follow up tasks is the norm for you.
  • A love of data: This role will take on a large share of the gathering and compiling of data for weekly and monthly reports. You’ll be comfortable pulling data, reviewing it for accuracy, and asking questions and presenting preliminary information to ensure our reporting is seamless.
  • Comfort communicating with professionals at all levels: This is a flat company—meaning you’ll be in meetings with the Directors, co-Founders, and other professionals on a regular basis. We want to hear what you think and your input is invaluable, so the right person will feel comfortable speaking up from day one.
  • Growth-mindset: We’re rapidly approaching 200 people at this company and the sky is the limit—which means everything is constantly growing and changing. It’s a great place to be if that’s what you’re looking for—but you need to be open to changes and growth-focused speed to be successful here.
  • Proactive Passion for your work: We’ll paint it done but you’ll only be successful if you really care about what you’re doing. See something that hasn’t been pointed out but is noteworthy? If you’re the type who will speak up and bring it to the table, this is the right place for you.
  • No task too big or too small: You’ll be just as happy filing expense reports for the Sales team as compiling big data sets to analyze competitors and clients. This team is agile and fully integrated—no one is above any job here.
 
Technical Skills You May Have to Be Competitive in Consideration:
  • 1-2 years’ experience reporting on Marketing and Sales metrics
  • Thorough note-taking, filing, and document management
  • Sharp, quick, organized and good communicator - both verbal and written
  • Proven ability to juggle multiple tasks and priorities simultaneously
  • Familiarity with HubSpot is a huge plus
  • Comfort with Google Analytics, semRush, ahrefs and other SEO/PPC-focused programs
  • An understanding of EOS fundamentals/structure
  • Comprehensive Microsoft Office skills for Word, Excel, and PowerPoint
  • Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
    • G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
    • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
    • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
    • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:   
  • Work from home, W-2 position
  • Summer Hours from Memorial Day through Labor Day
  • Generous vacation and paid holidays
  • Group Medical, Dental, Life, Vision, Accident Insurance
  • 401(k) plan
  • Participation in a company wide annual bonus incentive plan
  • $25 monthly internet stipend
  • Virtual employee groups, clubs, and activities throughout the year
  • Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.   

See more jobs at AccountingDepartment.com

Apply for this job