Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

AccountingDepartment.com’s Administrative Assistant is responsible for ensuring the coordination of Controller Group operations, procedures and resources to facilitate organizational effectiveness. This support role works with the Controller team within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients. The Administrative Assistant must be comfortable working with different personality types and ability to take direction from multiple managers. Excellent organizational, prioritizing and attention to detail skills are essential in this position. The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast paced environment, is extremely organized and is technology savvy.

How You Will Contribute:

• Track client calls, verify call notes are documented properly, and take call notes when necessary
• Conduct staff time sheet reviews and approvals
• Assist with resource planning related to staffing assignments
• Run and analyze various reports, such as productivity reports
• Verify all completed financial reports are sent and filed
• Monitor status of tasks for Accounting Team to ensure all deliverables are completed in a timely manner
• Keep track and renew all training and license requirements for Controllers
• Updated policies and procedures as directed
• Ensure all staff performance reviews are scheduled and completed in a timely manner
• New Client Setup within project management software
• Maintain closing schedules for clients
• Keep Controllers informed of important information and any significant issues that arise
• Anticipate the needs of others in order to ensure a seamless and positive experience
• Look for efficiencies where possible to enhance current processes

Essential Skills and Experience:

• Excellent verbal and written communication are essential
• Self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
• Proficiency in Microsoft Office including Excel, Word, and Outlook. Must have experience operating within VLOOKUP and Pivot Tables.
• Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
• Ability to maintain confidentiality
• Ability to work independently in a virtual environment
• Comfortable interacting on webcam
• Strong technical skills
• Keen attention to detail and high level of accuracy
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Strong customer service skills with both internal and external customers
• Ability to work in a fast paced, ever changing environment

Minimum Education and Training Required:

• High school diploma
• Minimum two years administrative experience
• Previous experience in a CPA firm, or related field is preferable, but not required

Must be a US Citizen residing in the US - Candidates outside of the US will not be considered.
Applications submitted via job posting from California, Colorado, New Jersey, and New York will not be considered as we are not actively recruiting in those states.

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Summer Hours from Memorial Day through Labor Day – opt into working 9-hour days Monday through Thursday so you can leave at noon on Fridays to kick start the weekend early!
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

AccountingDepartment.com’s Administrative Assistant is responsible for ensuring the coordination of Controller Group operations, procedures and resources to facilitate organizational effectiveness. This support role works with the Controller team within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients. The Administrative Assistant must be comfortable working with different personality types and ability to take direction from multiple managers. Excellent organizational, prioritizing and attention to detail skills are essential in this position. The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast paced environment, is extremely organized and is technology savvy.

How You Will Contribute:

• Track client calls, verify call notes are documented properly, and take call notes when necessary
• Conduct staff time sheet reviews and approvals
• Assist with resource planning related to staffing assignments
• Run and analyze various reports, such as productivity reports
• Verify all completed financial reports are sent and filed
• Monitor status of tasks for Accounting Team to ensure all deliverables are completed in a timely manner
• Keep track and renew all training and license requirements for Controllers
• Updated policies and procedures as directed
• Ensure all staff performance reviews are scheduled and completed in a timely manner
• New Client Setup within project management software
• Maintain closing schedules for clients
• Keep Controllers informed of important information and any significant issues that arise
• Anticipate the needs of others in order to ensure a seamless and positive experience
• Look for efficiencies where possible to enhance current processes

Essential Skills and Experience:

• Excellent verbal and written communication are essential
• Self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
• Proficiency in Microsoft Office including Excel, Word, and Outlook. Must have experience operating within VLOOKUP and Pivot Tables.
• Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
• Ability to maintain confidentiality
• Ability to work independently in a virtual environment
• Comfortable interacting on webcam
• Strong technical skills
• Keen attention to detail and high level of accuracy
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Strong customer service skills with both internal and external customers
• Ability to work in a fast paced, ever changing environment

Minimum Education and Training Required:

• High school diploma
• Minimum two years administrative experience
• Previous experience in a CPA firm, or related field is preferable, but not required

Must be a US Citizen residing in the US - Candidates outside of the US will not be considered.
Applications submitted via job posting from California, Colorado, New Jersey, and New York will not be considered as we are not actively recruiting in those states.

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Summer Hours from Memorial Day through Labor Day – opt into working 9-hour days Monday through Thursday so you can leave at noon on Fridays to kick start the weekend early!
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

Description

Awarded Inc. Magazine's Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Client Accounting Specialist’s responsibilities include A/P, A/R, payroll and month-end closing processes, as well as other accounting related functions as requested by client. The successful candidate will be able to successfully prioritize and manage multiple client needs, while maintaining a high level of accounting services and professionalism. Must be comfortable with communicating with clients, both on the phone and webcam, while placing a high emphasis on client service in this role.

Essential Duties & Responsibilities:

• Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
• Ensure the accurate and timely processing of daily transactions
• Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
• Update balance sheet accounts, including weekly and monthly reconciliations
• Conduct daily posting and/or downloads for bank accounts/credit cards, as required
• Process client payroll with 3rd party vendor
• Successfully use, monitor and review any 3rd party applications per client request/requirements
• Review and process monthly and/or quarterly sales and use tax, as required
• Reconcile quarterly payroll filings with the general ledger
• Review and manage month end close process
• Occasional special projects as requested
• Lead client calls to provide high emphasis on customer service
• Supports budget and forecasting activities
• Other duties as assigned

Essential Skills & Experience:

• 3-5 years performing full charge bookkeeping
• 3-5 years using QuickBooks and/or NetSuite Software
• Exceptional attention to detail with excellent written and verbal communications skills
• Ability to interact with various levels of management, staff and clients internally and externally
• Working knowledge of prepaids, accruals, and deferred revenue
• Demonstrated ability to handle multiple clients simultaneously
• Strong work ethic
• Interest in 3rd party applications to enhance efficiencies
• Strong problem solving skills
• Must be decisive and work well with a deadline driven environment
• Confident in one’s abilities and able to work independently, with minimal direction
  

Must be a US Citizen residing in the US - Candidates outside of the US will not be considered.
Applications submitted via job posting from California, Colorado, New Jersey, and New York will not be considered as we are not actively recruiting in those states.

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
• Summer Hours from Memorial Day through Labor Day – opt into working 9-hour days Monday through Thursday so you can leave at noon on Fridays to kick start the weekend early!
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.