Responsibilities:
- Maintain appointment schedules and calendar.
- Plan and schedule meetings and company events.
- Make travel arrangements including flight and hotel bookings.
- Maximize the executive’s time by reading, researching, and routing correspondence; draft letters and documents; collect and analyze information.
- Email/correspondence management.
- Create presentations.
- Manage expenses.
- Conduct research on various topics.
- Provide customer/supplier support.
- Other executive admin responsibilities as needed.
Skills and Experience:
- A minimum of 3 years, hands-on experience in a role related to executive assistance and administration.
- Available to overlap work hours with California.
- Excellent communication skills.
- Strong writing skills.
- Knowledge of online tools and software such as Microsoft Office Suite, Google Suite, Smartsheet, Slack, Calendly, Dropbox, and Zoom.
- Ability to learn new tools/software quickly.
- Ability to multitask and prioritize work as needed.
- Highly organized.
- A team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment.
- Ability to work independently and under the pressure of deadlines.
- Open to working part-time hours.
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