Job Description

The HR Operations Analyst is responsible for owning the employee life cycle as it relates to the backend HR systems structure including: the entry and maintenance of employee data, providing payroll and systems support to ensuring compliance with company policies and government regulations.  The HR Operations Analyst will work directly with the HR, Payroll and Benefits teams, and partner with our Regional Operations team and hospital leaders.

Responsibilities include but are not limited to:

• Manage data within ADP Workforce Now (ADPWFN), this includes:
  • Processing entries throughout employee life cycle
  • Managing onboarding activities in conjunction with hiring managers and recruiting teams
  • Monitoring internal file feed communications for errors and correcting timely
  • Supporting the integration team with ADPWFN related tasks
  • Ensuring 100% accuracy, utilization of all required fields when entering information into ADPWFN
• Perform monthly reconciliation and allocation of employee benefits
• Respond to internal HR-data related inquiries or requests in a timely manner
• Provide ADP support for Time & Attendance & PTO modules
• Function as project support for all HR system upgrades and implementations
• HR Compliance support:
  • Mandatory trainings, ACA, benefit invoices
  • Auditing personnel data within ADPWFN
• Create process documents for the establishment of an adherence to HR best practices and procedures, and for responding to employee request for information
• Resolve routine issues related to employment paperwork and processes in a professional and solutions-oriented manner             
• Other duties as assigned

Non-Exempt Position

Qualifications

• Minimum of 3 years’ experience in HRIS or similar HR data focused role
• Experience using ADP Workforce Now

Skillset

• Extreme attention to detail
• Highly organized and able to manage time effectively during high volume periods
• Strong ability and familiarity in MS Office and Outlook email
• Strong communication skills
• Self-starter that is excited to work in an entrepreneurial environment and can take initiative
• Ability to handle data with confidentiality
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
• HR experience for a multi-site operator preferred
• Bonus points for animal lovers!

See more jobs at Alliance Animal Health

Apply for this job

Job Description

Payroll Manager Responsibilities

• Lead the Payroll function for a highly complex, fast growing veterinary services organization of 3500+ employees over 200+ veterinary practices across 100+ FEINs in ADP Workforce Now, ensuring accurate and timely payroll processing and internal controls (e.g., segregation of duties, teammate cross-training)
• Manage and develop a team of 5-6+ Payroll Specialists and HR Operations/Data Analysts, ensuring a high degree of accuracy and continuous improvement work environment
• Conduct regular audits of payroll procedures to ensure accuracy and compliance
• Prepare quarterly ADP files for federal and state tax liabilities, and year-end reconciliation of 941 tax returns and Form W-2 totals
• Work closely with Operations and Finance departments to ensure accurate and timely processing of payroll data and accounting queries
• Resolve routine issues related to inefficient processes in a solutions-oriented manner
• Partner with HR, Accounting, Operations, and other cross-functional teams to ensure seamless integration of payroll processes
• Resolve complex payroll issues and discrepancies, ensuring prompt and accurate resolution within 48 business hours
• Prepare payroll-related reports and analysis for management
• Stay up to date with U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable laws and regulations and timely payroll tax setup and filings
• Develop and maintain strong relationships with external payroll and tax vendors and ensure the smooth operation of all payroll systems (currently ADP Workforce Now and external legal counsel)
• Lead the analysis and implementation of new payroll systems and processes to streamline processes and improve team efficiencies
• Ability to anticipate problems and provide solutions or develop contingencies

Qualifications

This is a critical technical position at AAH that requires strong leadership, deep knowledge of U.S. employment law, payroll systems, and a comprehensive understanding of U.S. payroll and payroll tax regulations

• This role requires a detail-oriented professional with extensive knowledge of payroll systems, tax regulations, and compliance requirements

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders

• Exceptional attention to detail, analytical thinking, and problem-solving skills

• Strong organization time management skills to manage multiple, diverse and potentially conflicting priorities

• Excellent leadership and managerial skills, with the ability to effectively lead a team across different locations and hold teammates accountable through effective goal setting and coaching conversations

• Strong knowledge of multi-state payroll rules and regulations

• Extensive experience with payroll systems, particularly ADP Workforce Now (preferred but not required)

• 5+ years of progressive experience in payroll operations management, with direct experience managing Payroll Specialists

• Bachelor's degree in Finance, Accounting, Human Resources, or a related field

See more jobs at Alliance Animal Health

Apply for this job

Job Description

The Veterinary Regional Manager will be responsible for overseeing each individual practice manager and leading the hospitals across Alliance Animal Health’s network of veterinary hospitals in our growing region of the Mid-Atlantic area. You will work with the Regional Director, the Vice President of Operations, the Veterinary Partner Doctors and Practice Managers to enhance performance at their respective hospitals. You will also work with the Internal Operations team to lead implementation of initiatives and projects at the hospitals in your region.

This role/market is expected to support 13 hospitals. You will also be expected to grow with the region as Alliance Animal Health adds partner hospitals to the region.

Role & Responsibilities:

Leadership and management:

• Directly responsible for overseeing and leading the practice managers at each hospital.
• Responsible for working directly with the practice managers on the operations at the hospital, including staffing, inventory, budgeting, employee and client scheduling, marketing, employee training, and human resources.
• Act as a key resource and partner to the managing veterinarian at each location and responsible for building a strong relationship with that doctor. Also responsible for partnering with them on the work you are doing with the practice manager and incorporating their feedback and goals in your work with each practice.
• Collaborate with the Vice President of Operations to review the financial reports with the practice leadership team and develop strategies for each practice.
• Responsible for reviewing the non-financial reports (inventory budgets; scheduling budgets) and driving plans of improvement based on the results.
• Responsible for the post-acquisition integration process for newly acquired clinics.
• Expected to travel to the practices 4 days per week and have 1 office day (but could be at practices 5 days a week as needed).

Qualifications

• Strong communication, team-building and leadership skills
• Highly organized and able to manage time effectively
• 3+ years of experience managing multiple locations for a multi-site operator in the veterinary, dental or medical industries;
• Self-starter that is excited to work in an entrepreneurial environment and can take initiative
• Strong analytical skills and experience reviewing budgets and financial statements
• Proficient with full suite of Microsoft office products
• Bachelor’s degree or equivalent is required
• Must live within or be willing to relocate to NC/SC region (Charlotte, Raleigh, Columbia, Winston-Salem, Greenville-Spartanburg) 

See more jobs at Alliance Animal Health

Apply for this job

Job Description

As a Talent Acquisition Data Analyst, your primary responsibility is to provide insights into the recruitment process and identify trends, areas of success and/or opportunities. You’ll be responsible for analyzing data from various candidate sources, including applicant tracking systems, job postings, and candidate databases. Here are the key duties and qualifications for this role:

Duties & Responsibilities:

Data Analysis & Trend Identification:

• Conduct data analyses to identify recruiting trends and provide critical KPIs and dashboards.
• Provide data-driven insights to recruiting and sourcing teams for making informed decisions.
• Play a pivotal role in the growth and scaling of Alliance Animal Health’s Talent Acquisition data platform
• Lead ad-hoc analyses with the Talent Acquisition team to uncover trends and provide key hiring insights

Reporting & Metrics: 

• Generate weekly and ad hoc reports from our applicant tracking system (ATS), various job boards and other recruitment platforms.
• Create visually compelling dashboards for the recruiting and operations teams, focusing on key metrics like time-to-fill, quality-of-hire, cost-per-hire, and effectiveness ratios.
• Support various HR data and reporting needs to provide valuable insights on things like retention and employee engagement. 

Qualifications

Education: A relevant degree, such as a Bachelor’s or Master’s Degree in Mathematics, Business, Finance, Computer Science, Statistics, Business/Administration. 

Certification Preferences: Data analyst certifications, SQL, ML, Power BI.

Skills: Extensive experience and familiarity with MS Office tools (specifically excel and PPT), talent acquisition & applicant tracking software's and various national job boards. 

See more jobs at Alliance Animal Health

Apply for this job

Job Description

As a Talent Acquisition Data Analyst, your primary responsibility is to provide insights into the recruitment process and identify trends, areas of success and/or opportunities. You’ll be responsible for analyzing data from various candidate sources, including applicant tracking systems, job postings, and candidate databases. Here are the key duties and qualifications for this role:

Duties & Responsibilities:

Data Analysis & Trend Identification:

• Conduct data analyses to identify recruiting trends and provide critical KPIs and dashboards.
• Provide data-driven insights to recruiting and sourcing teams for making informed decisions.
• Play a pivotal role in the growth and scaling of Alliance Animal Health’s Talent Acquisition data platform
• Lead ad-hoc analyses with the Talent Acquisition team to uncover trends and provide key hiring insights

Reporting & Metrics: 

• Generate weekly and ad hoc reports from our applicant tracking system (ATS), various job boards and other recruitment platforms.
• Create visually compelling dashboards for the recruiting and operations teams, focusing on key metrics like time-to-fill, quality-of-hire, cost-per-hire, and effectiveness ratios.
• Support various HR data and reporting needs to provide valuable insights on things like retention and employee engagement. 

Qualifications

Education: A relevant degree, such as a Bachelor’s or Master’s Degree in Mathematics, Business, Finance, Computer Science, Statistics, Business/Administration. 

Certification Preferences: Data analyst certifications, SQL, ML, Power BI.

Skills: Extensive experience and familiarity with MS Office tools (specifically excel and PPT), talent acquisition & applicant tracking software's and various national job boards. 

See more jobs at Alliance Animal Health

Apply for this job

Job Description

The Veterinary Sourcing Specialist will be responsible for sourcing functions to support research endeavors at Alliance Animal Health and prioritize candidate pipelines for the most critical requisitions, with an emphasis on sourcing qualified candidates for our emergency and specialty DVM roles. Previous experience in email campaign marketing and recruiting sourcing preferred. Candidate must have prior knowledge in analysis of quality, cost, service, and other factors to support strategic sourcing avenues and efforts. Candidate must collaborate with both internal stakeholders and external candidates, establishing positive candidate relationships with the ability to effectively communicate opportunities. In addition, the candidate will need strong organizational skills to keep up with the workload, candidates and requisition details. 

Responsibilities include but are not limited to:

• Proactively reach out to candidate prospects in order to support talent acquisition & hiring managers/practice owners with lead generation (i.e., build pipeline by making outbound calls, texts, emails, mailers, LinkedIn connections to veterinary prospects to ensure sufficient lead flow and facilitate meetings)
• Utilize LinkedIn, Indeed and other social media platforms to increase social media presence and engage DVM prospects
• Develop understanding of industry trends and recruiting landscape
• Review pipeline along with hiring manager/business owner to identify core pipeline DVMs and potential priority list DVMs to determine best channel fit and advance prospects through recruiting process
• Follow up on Maturing Leads report and passive candidate lists.
• Follow up on National and Market-level marketing outreach campaigns
• Generate prospecting reports in markets looking to build a pipeline
• Apply advanced sourcing techniques to uncover passive candidates in hard to fill markets
• Develop candidate profiles and document accurate recruiting data & notes/activity in Smart Recruiters ATS & CRM platform.
• Utilize all technology mediums to attract and communicate with veterinarians.
• Remain up to date with innovative and emerging recruiting technology or resources to discuss as future opportunities with Alliance Animal Health.
• Assist in developing and implementing strategic initiatives for recruiting diverse talent across our multi-site network of hospitals
• Coordinate and help schedule interviews; provide communication summary of candidate conversations to both partner hospital and Regional Management Team
• Community outreach to engage passive job seekers
• Help continue to build and maintain Applicant Tracking System and Recruiting CRM

Qualifications

Requirements for Consideration

• 3+ years of sourcing/recruiting experience
• Experience with campaign marketing & digital recruiting
• Bachelor’s degree or equivalent required
• Intermediate Microsoft Office skills

Skillset

• Strong communication, team-building and leadership skills
• Highly organized and able to manage time effectively
• Ability to think creatively and market: think outside of the box to set us apart and/or catch a candidate’s attention
• Recruiting experience for a multi-site operator in the veterinary, dental or medical industries preferred
• Persuasiveness/Influencer- When engaging a potential new candidate, you actively listen and tailor your approach to specific candidates or specific needs while understanding the limits of persuasion vs being pushy
• Self-starter that is excited to work in an entrepreneurial environment and can take initiative while still being part of a team environment
• Professional phone presence and industry knowledge to help communicate our hospital and network favorably to candidates who are likely considering multiple opportunities
• Strong prospecting, outbound sales, recruiting, negotiation, and influence skills. Strong presentation skills
• Prior marketing experience in outbound campaign messaging & social media management.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
• Bonus points for animal lovers!

See more jobs at Alliance Animal Health

Apply for this job

Job Description

Payroll Specialist Responsibilities

• Support the day to day Payroll functions for a highly complex, fast growing veterinary services organization of 3500+ employees over 185 veterinary practices across 100 FEINs in ADP Workforce Now, ensuring accurate and timely payroll processing and internal controls 
• Partner with HR, Accounting, Operations, and other cross-functional teams to ensure seamless integration of payroll processes
• Resolve complex payroll issues and discrepancies, ensuring prompt and accurate resolution within 48 business hours
• Stay up to date with U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable laws and regulations and timely payroll tax setup and filings
• Develop and maintain strong relationships with external payroll and tax vendors and ensure the smooth operation of all payroll systems (currently ADP Workforce Now and external legal counsel)
• Participate in the analysis and implementation of new payroll systems and processes to streamline processes and improve team efficiencies
• Ability to anticipate problems and provide solutions or develop contingencies

Qualifications

This is a critical technical position at AAH that requires attention to detail, knowledge of U.S. employment law, payroll systems, and an understanding of U.S. payroll and payroll tax regulations

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Exceptional attention to detail, analytical thinking, and problem-solving skills
• Strong organization time management skills to manage multiple, diverse and potentially conflicting priorities
• Strong knowledge of multi-state payroll rules and regulations
• Extensive experience with payroll systems, particularly ADP Workforce Now (preferred but not required)
• 3+ years of progressive experience in payroll operations management
• Bachelor's degree in Finance, Accounting, Human Resources, or a related field

See more jobs at Alliance Animal Health

Apply for this job

Job Description

Payroll Specialist Responsibilities

• Support the day to day Payroll functions for a highly complex, fast growing veterinary services organization of 3500+ employees over 185 veterinary practices across 100 FEINs in ADP Workforce Now, ensuring accurate and timely payroll processing and internal controls 
• Partner with HR, Accounting, Operations, and other cross-functional teams to ensure seamless integration of payroll processes
• Resolve complex payroll issues and discrepancies, ensuring prompt and accurate resolution within 48 business hours
• Stay up to date with U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable laws and regulations and timely payroll tax setup and filings
• Develop and maintain strong relationships with external payroll and tax vendors and ensure the smooth operation of all payroll systems (currently ADP Workforce Now and external legal counsel)
• Participate in the analysis and implementation of new payroll systems and processes to streamline processes and improve team efficiencies
• Ability to anticipate problems and provide solutions or develop contingencies

Qualifications

This is a critical technical position at AAH that requires attention to detail, knowledge of U.S. employment law, payroll systems, and an understanding of U.S. payroll and payroll tax regulations

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Exceptional attention to detail, analytical thinking, and problem-solving skills
• Strong organization time management skills to manage multiple, diverse and potentially conflicting priorities
• Strong knowledge of multi-state payroll rules and regulations
• Extensive experience with payroll systems, particularly ADP Workforce Now (preferred but not required)
• 3+ years of progressive experience in payroll operations management
• Bachelor's degree in Finance, Accounting, Human Resources, or a related field

See more jobs at Alliance Animal Health

Apply for this job