Job Description

The Resource Development division raises funding from private donors, foundations, corporations, non-US governments and other Oxfam Affiliates. The intern will co-lead our networking project, specifically on LinkedIn, and operate the Sales Navigator module with direction from the Senior Prospect Research Officer and others. The intern will also advise on marketing strategies and tactics to identify new prospects for fundraising.

PRIMARY RESPONSIBILITIES:

• Support the Individual Giving and Engagement Team’s (IGET) efforts to leverage LinkedIn Sales Navigator to identify and research potential new donor prospects by gathering and analyzing data on potential donors, including their giving history, interests, and connections to Oxfam's mission.
• Familiarize with Sales Navigator and manage the tool to its full capabilities.

• Collaborate with the intern of the Institutional Funding and Partnerships Team (IFP) to identify prospective private donors and key people within funding institutions for outreach.
• Create detailed profiles for new donor prospects, highlighting key information and potential engagement strategies under the direction of the Senior Prospect Research Officer.
• Work closely with IGET and IFP teams to align research efforts with organizational goals and strategies.
• Prepare and present regular reports on research findings, including actionable insights and recommendations for donor engagement.
• Maintain and update donor information in the Oxfam’s CRM system, ensuring accuracy and completeness.
• Other duties as assigned.

KEY DELIVERABLES/OUTPUTS:

• Prospect Lists: Develop and maintain lists of new donor prospects identified through LinkedIn Sales Navigator.
• Donor Profiles: Produce detailed profiles for each new prospect, including background information, giving capacity, and potential areas of interest.
• Research Reports: Generate regular reports summarizing research findings and providing strategic recommendations for donor engagement.
• CRM Updates: Ensure all new donor information is accurately entered and updated in the CRM system.
• Engagement Strategies: Propose tailored engagement strategies for high-potential donor prospects based on research insights.

 EXPECTATIONS:

• Position should require approximately 15-20 hours per week
• Follow Oxfam research process, protocols and guidelines
• Perform all duties appropriately for a multi-cultural environment, treating all persons with dignity and respect
• Become familiar with and committed to Oxfam America’s mission and goals as well as feminist principles and safeguarding policies.

Qualifications

• Candidate for or recent graduate with a Bachelor’s degree or Master’s degree (preferable) in Marketing, public relations or international development
• Excellent marketing and research skills
• Proficiency with MS Office suite.
• Excellent organizational and administrative skills; ability to prioritize workload and multi-task.
• Ability to work effectively in a fast-paced environment and under pressure.
• Very good oral and written communication skills.
• Accuracy and strong attention to detail.
• Team Player; eager to take on challenges and work as part of a team.
• Must be located in the United States.

PREFERRED:

• Prior experience working in a non-profit
• Knowledge of the field of international development, humanitarian and human rights

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Job Description

The Institutional Funding and Partnerships department (IFP) raises funding from foundations, corporations, non-US governments and other Oxfam Affiliates. We research potential donors; cultivate them; submit proposals to them; and, when they give us a grant, we steward them.

PRIMARY RESPONSIBILITIES:

• Support institutional fundraising efforts, primarily through research and analysis of philanthropic trends, corporate business sectors, and institutional donor prospects.
• Using fundraising databases and other sources to research and analyze philanthropic trends among foundation, corporate and government donors to help us formulate our institutional fundraising strategy.
• Identify key people within funding institutions for outreach.

KEY DELIVERABLES/OUTPUTS:

• Reports that map donors to key program areas.
• Updated donor profiles/templates
• Preliminary ethical screens

Qualifications

Candidate for or recent graduate with a Bachelor’s degree or Master’s degree (preferable) in English, History, Political Science, International Relations or related fields.

• Excellent research skills.
• Proficiency with MS Office suite.
• Excellent organizational and administrative skills; ability to prioritize workload and multi-task.
• Ability to work effectively in a fast-paced environment and under pressure.
• Very good oral and written communications skills.
• Accuracy and strong attention to detail.
• Team Player; eager to take on challenges and work as part of a team.

Preferred:

• Prior experience working in a non-profit
• Knowledge of the field of international development, humanitarian and human rights

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Job Description

Timeline: January / February 2025 – June 2025   

Background:

The "Together Against Poverty” 2 (TAP 2) grant is the fourth iteration of a long-standing partnership between Oxfam and a major US Foundation. This four-year project supports Oxfam's global advocacy efforts along two main strands of work: 1) increasing the quantity and improving the quality of foreign aid from key governments; and 2) promoting and resourcing agricultural development as a core pillar of economic growth in Africa.

Objective:

Oxfam America is seeking an intern to support the implementation of Oxfam’s gender policy and advocacy work implemented under the TAP 2 project, with a particular focus on providing timely programmatic, administrative, and logistical support. This includes providing operational and strategic support to the Kenya-based TAP2 Senior Gender Advisor and the US-based TAP2 Senior Project Officer in the implementation of a number of different ongoing advocacy initiatives. This role requires collaboration and coordination with a diverse set of key stakeholders, including internal Oxfam staff and external partners.

The Intern will have the opportunity to gain practical skills and get an inside understanding of policy and advocacy work within an international development agency. The internship offers a friendly and open work environment of supportive staff from around the world with whom to share knowledge, career advice, and workplace mentoring.

Responsibilities:

• Contribute to project planning, decision-making processes, reporting, and documentation for various advocacy initiatives, including but not limited to Oxfam’s influencing efforts on Comprehensive African Agricultural Development Programme (CAADP) and Feminist Foreign Policy (FFP).
• Track implementation of work plans for identified knowledge products and policy engagements, ensuring weekly and monthly deliverables and targets are met and tasks remain on track.
• Perform various project administration duties, such as preparing documentation for the procurement and payment of goods and services, booking travel, etc. 
• Provide administrative and logistical support to the TAP2 project team in organizing events, meetings, and workshops.
• Coordinate scheduling and take minutes for various internal and external meetings.
• Assist the Senior Gender Advisor and Senior Project Officer with the development of reports, presentations and technical tools as needed.
• Liaise with technical, communications, logistics, and administrative staff in relation to implementation of TAP2 project engagements.

Qualifications

• Currently pursuing a graduate-level degree in International Development, Gender Studies, Agriculture, Social Sciences, or similar fields; or an equivalent combination of education, experience, and training.
• At least 1-3 years of work or prior internship experience, preferably in an NGO setting.
• Knowledge of and interest in policy issues related to gender justice, agriculture development, food systems, and/or climate justice.
• Excellent organizational skills and attention to detail.
• Ability to work effectively with colleagues and partners from different country, regional and global offices, utilizing prioritization and multi-tasking skills.
• Excellent written and verbal communications skills, fluency in English essential.
• Comprehensive knowledge of Microsoft Office Suite, Box, Zoom, etc.  
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Duration:

The position will be expected to work part-time for a period of up to six months, depending on the candidate’s schedule and availability. Preference will be given for those candidates with flexibility to align work schedules with East Africa time (EAT) for at least 2-4 hours per day.

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Job Description

The Institutional Funding and Partnerships department (IFP) raises funding from foundations, corporations, non-US governments and other Oxfam Affiliates. We research potential donors; cultivate them; submit proposals to them; and, when they give us a grant, we steward them.

PRIMARY RESPONSIBILITIES:

• Support institutional fundraising efforts, primarily through research and analysis of philanthropic trends, corporate business sectors, and institutional donor prospects.
• Using fundraising databases and other sources to research and analyze philanthropic trends among foundation, corporate and government donors to help us formulate our institutional fundraising strategy.
• Identify key people within funding institutions for outreach.

KEY DELIVERABLES/OUTPUTS:

• Reports that map donors to key program areas.
• Updated donor profiles/templates
• Preliminary ethical screens

Qualifications

Candidate for or recent graduate with a Bachelor’s degree or Master’s degree (preferable) in English, History, Political Science, International Relations or related fields.

• Excellent research skills.
• Proficiency with MS Office suite.
• Excellent organizational and administrative skills; ability to prioritize workload and multi-task.
• Ability to work effectively in a fast-paced environment and under pressure.
• Very good oral and written communications skills.
• Accuracy and strong attention to detail.
• Team Player; eager to take on challenges and work as part of a team.

Preferred:

• Prior experience working in a non-profit
• Knowledge of the field of international development, humanitarian and human rights

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Job Description

COORDINATES WITH

This position coordinates with various internal stakeholders including, TIM team, finance, grant managers, the Institutional Funding Team, and the global Oxfam Project team to ensure systems and data support business objectives effectively. Part of this coordination includes ensuring manager is informed about the progress of a project(s) and sharing updates with Oxfam Partnership Platform (OPP) stakeholders.

PURPOSE OF THE POSITION

The Systems Analyst is responsible for managing and providing technical oversight for our grant management systems, third-party applications, and the integration points between these systems and our Enterprise resource planning (ERP) systems. Additionally, this role is responsible to support the organization’s reporting needs through data extraction and analysis.

PRIMARY RESPONSIBILITIES

System Administration
•Conduct detailed analysis of business processes and requirements.
•Perform routine maintenance and upgrades of multiple Salesforce Platforms including third-party applications.
•Monitor system performance and ensure data security and compliance with relevant regulations.
•Oversee user account and license management.

•Manage system backups and recovery plans to ensure system security and data integrity.
•Manage relationships with vendors to ensure ongoing support is in place and that issues are resolved promptly and effectively.
Reporting, Analysis, and Data Extraction
•Design and develop dashboards and reports using data from various systems, including ERP and other business applications.
•Schedule monthly, quarterly, and annual data pulls and manage reporting needs.

•Fulfill ad hoc report/query requests and identify opportunities for self-serve reporting options.
•Maintain and ensure dashboard reporting(s) are ready and accurate.
•Upload data as needed and work toward automating data loads to streamline process.
•Advocate and support the enhancement of the organization’s data culture through active participation.

Support, Training and Documentation
•Provide technical expertise by troubleshooting and resolving help requests, addressing user question from various countries. Collaborate with global system administration team and/or vendors to identify and fix issues or bugs.
•Provide technical expertise to support various teams in using and understanding system functionalities.
•Document system processes and configurations.
•In collaboration with internal stakeholders, develop and maintain user guides, and conduct training sessions that support end-users adoption and proficiency.

Continuous improvement and System Enhancements
•Monitor system performance and coordinate with internal stakeholders to gather and defining requirements for ongoing system improvements.
•Coordinate with the ERP Team to identify and support enhancement implementation process to increase operational productivity.
•Work with vendor(s) to ensure enhancement requests are prioritized and advocate for feature enhancements.
•Stay informed of new system functionalities and release updates to leverage new features for business optimization.
•Perform other duties as assigned.

POSITION EXPECTATIONS

•Will stay abreast of professional standards, trends and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
•Will work effectively and collaboratively in support of building a team-based, problem-
solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values, and goals.
•Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
•Within key areas of responsibility, will have a commitment and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners, and the communities we serve.

Qualifications

EDUCATION

•Certifications in computer science or related field(s), Associate degree, some studies in pursuit of Bachelor’s Degree, or a computer science or a related discipline or equivalent.

EXPERIENCE AND CORE COMPETENCIES

•3-5 years of experience in systems analysis, project management, with a focus on grant management systems, ERP, and third-party applications.
•1-3 years of experience in a Salesforce system administration role, preferably in the non-profit sector. and/or Salesforce System Administrator Certificate.
•1-3 years of experience developing reports, dashboards, and data management.
•Advanced Excel skills, including formulas and conditional formatting, as well as other Business Intelligence tools for data analysis.
•A passion for exploring new technologies, learning rapidly, and leveraging tools to solve real-world business challenges.

•Strong analytic skills, and understanding of system security, backup, and recovery procedures.
•Highly organized, excellent problem-solving skills, detail oriented, and collaborative.
•Passion for working with and enabling others to effectively leverage data and systems.
•Excellent interpersonal and communication skills across departments and levels.

PREFERRRED QUALIFICATIONS

•Salesforce Business Analyst and/or Platform App Builder certification
•Experience with AmpImpact, Vera Solutions
•Knowledge of AI
•Knowledge of Process Automation/Flows in Salesforce
•Understanding of Azure Data services ecosystem

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Job Description

The Temporary Staff Accountant maintains and controls designated General Ledger accounts and business transactions, applying Generally Accepted Accounting Principles (GAAP), that includes analytical work and thorough review of financial records. Produces required journal entries, project uploads, and account reconciliations in accordance with OUS policies, procedures, and schedules while coordinating with Finance staff, other Oxfam America (OUS) departments, and outside contacts such as bank representatives and external auditors.

PRIMARY RESPONSIBILITIES:

• Complete the reconciliation of various bank accounts in a timely manner throughout the month and at month end.
• Produce monthly entries through journals and project uploads as applicable.
• Produce account reconciliations for assigned asset, liability, revenue and expense accounts for both OUS and OAAF (Oxfam America Action Fund); resolve variances in a timely manner.
• Reconcile, balance, and maintain all appropriate accounting records, including auditable backup for all entries.
• Ensure completeness and accuracy of transactions and account balances for assigned accounts.
• Ensure that assigned responsibilities in the monthly closing process are met in a timely manner; escalate any issues that impact the closing schedule as soon as they are known.
• Analyze and interpret financial data.
• Present relevant data in a concise and usable format.
• Prepare preliminary financial reports, statements, and projections using standard and fund accounting principles.
• Serve as a back up to other Finance team staff as needed.
• Maintain confidence and protect operations by keeping operational and financial information confidential.

EXPECTATIONS FOR THE POSITION:

• Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners and the communities we serve.

Qualifications

• Bachelor’ degree in accounting or equivalent combination of education, experience, and training.
• Minimum 3 years of work experience as an accountant.
• Familiarity and proficiency with ERP (Enterprise Resource Planning) systems or Modular Accounting Systems.
• Proficiency with MS Office suite.
• Excellent Excel skills, including, but not limited to, Pivot Tables, SUMIFS, and XLOOKUP.
• Ability to structure and present Excel reports to present information clearly, including tables, charts, and formatting.
• Excellent attention to detail; ability to work accurately and leave complete and accurate audit trails.
• Ability to work independently while considering team relationships and coordination of duties within team structure.
• Pro-active in recognizing a problem or potential problem; ability to collaborate with team to problem solve to minimize impact of or eliminate problem.
• Ability to identify system, process, and policy issues and make recommendations for and implement solutions.
• Ability to communicate information and ideas both orally and in writing.
• Excellent interpersonal skills and capacity for team building.

Preferred Qualifications:

• Proficiency with UBW.
• Experience with non-profit accounting.

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Job Description

The Senior Financial Analyst will manage and provide oversight of processes and provide financial support to specific Functional and Thematic Teams, including collaborating with IFP on restricted fund procurement and management. Areas of support will include the development and/or review of donor proposal plans budgets and related amendments, donor grant financial management, and donor reporting.

PRIMARY RESPONSIBILITIES

• Oversee financial processes and results and ensure compliance with Oxfam policies and donor obligations regarding financial management of program teams with significant restricted funding in an organizational matrix (estimated 75% time)
  • Partner closely with directors and business managers with budget authority, training and coaching them to prepare annual budgets and their amendments, operating plans, track and report variances to budgeted expenditures and develop actions to correct variances and address root causes.
  • Develop and maintain current documentation of applicable financial, planning, budgeting, and forecasting systems, procedures, and processes for restricted funds in partnership with FP&A.
  • Develop and deliver trainings on donor requirements and applicable compliance procedures for project staff and partners on the use of restricted funds in partnership with Finance.
  • Coach managers to ensure that budget changes (BCFs) are complete, accurate, and conform with OUS policies and procedures and donor restrictions, including donor-approved budgets.
  • Prepare budgets for upload into UBW (financial system) with valid financial coding.
  • Run reports, queries and navigate the various functional screens in UBW Projects, including project approval and budget baselining. Function as a super user of UBW and reporting (BI) tools.
  • Partner with directors in the preparation of operational dashboard submissions and review in quarterly discussions, and with either the VP, Global Programs or VP, Policy & Advocacy, as requested.
  • Monitor and work with directors, managers, and staff to ensure accurate and timely contracting, invoice processing, grants payments, budget reconciliation, and allocation of personnel costs (timesheets).
  • Review expenses for assigned projects, working with the Finance department to resolve issues and ensure financial consistency, accuracy, and integrity.
  • Advise the responsible managers on the operational-related aspects of partner grant making and related administration in collaboration with the Global Engagement and Partnership (GEP) team.
  • Coordinate and track external fundraising, legal reporting, financial audits, and donor reporting initiatives.
  • Review and at times prepare the financial aspect of funding reports for accuracy and consistency with narrative ensuring that we are meeting or exceeding Oxfam standards as well as donors’ requirements and timelines.
  • Ensure compliance with restrictions related to donor intent, lobbying support, federal and state reporting.

• Support assigned program teams and IFP in the development of donor proposal budgets, with specific emphasis on proposal budgets.  Support IFP and Finance in the monitoring and follow up on significant variances to donor budget and plans. (estimated 25% time)
  • Work with Functional and Thematic Teams and IFP in developing accurate proposal plans and budgets that align with both programmatic and financial goals.
  • Ensure assumptions regarding proposal plans and budgets are reasonable and achievable in the time proposed.
  • Identify areas for cost recovery, provide accurate estimates of project related costs based on historic expenditure, and provide accurate salary and benefit rates, understanding personnel allocation across restricted funds, providing accurate office /support budget line items.

• High-level Customer Service
  • Provide a strong customer service orientation toward managers and colleagues outside and within Finance and Operations, responding to requests promptly, anticipating others’ needs, and collecting feedback for meaningful continuous improvement of FP&A products and services.

POSITION EXPECTATIONS

• Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values, and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners, and the communities we serve.

Qualifications

• Bachelor’s degree in the field of Business Administration, Accounting, or Finance or equivalent education and experience.
• Five to seven years progressively responsible experience in financial analysis and/or management.
• Excellent data analysis skills and ability to deal with high volume and complex data, and range of donor budget/reporting formats.
• Excellent budget analysis and monitoring skills, able to develop budgets to meet new donor requirements; ability to draft budgets and prepare financial narratives for donor proposals.
• Extensive experience with foundation, non-US government and other donor financial compliance and contract requirements
• Excellent organizational skills, attention to detail, and follow-through to prioritize heavy workload.
• Outstanding communication skills and experience working in a highly matrixed organization.
• Facility with coaching and providing advisory services using financial data to more staff.
• Strong interpersonal awareness including diplomacy, tact, being able to get on well with others and respect for confidentiality.
• Advanced Excel and Power BI skills.

PREFERRRED QUALIFICATIONS

• Master’s degree in the field of Business Administration, Accounting, or Finance or equivalent education, preferred
• Project management experience
• Prior experience with Unit4 Business World
• Prior experience with grants management and administration
• Prior financial analysis or management experience in a non-profit agency
• Prior experience in an international development or advocacy organization

COORDINATES WITH:The Associate Director, Awards /Grants Management and Compliance, Associate Director of Financial Planning and Analysis, Director of Accounting and Finance, Director of Institutional Funding and Partnerships (IFP), program teams

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Job Description

The Senior Financial Analyst will manage and provide oversight of processes and provide financial support to specific Functional and Thematic Teams, including collaborating with IFP on restricted fund procurement and management. Areas of support will include the development and/or review of donor proposal plans budgets and related amendments, donor grant financial management, and donor reporting.

PRIMARY RESPONSIBILITIES

• Oversee financial processes and results and ensure compliance with Oxfam policies and donor obligations regarding financial management of program teams with significant restricted funding in an organizational matrix (estimated 75% time)
  • Partner closely with directors and business managers with budget authority, training and coaching them to prepare annual budgets and their amendments, operating plans, track and report variances to budgeted expenditures and develop actions to correct variances and address root causes.
  • Develop and maintain current documentation of applicable financial, planning, budgeting, and forecasting systems, procedures, and processes for restricted funds in partnership with FP&A.
  • Develop and deliver trainings on donor requirements and applicable compliance procedures for project staff and partners on the use of restricted funds in partnership with Finance.
  • Coach managers to ensure that budget changes (BCFs) are complete, accurate, and conform with OUS policies and procedures and donor restrictions, including donor-approved budgets.
  • Prepare budgets for upload into UBW (financial system) with valid financial coding.
  • Run reports, queries and navigate the various functional screens in UBW Projects, including project approval and budget baselining. Function as a super user of UBW and reporting (BI) tools.
  • Partner with directors in the preparation of operational dashboard submissions and review in quarterly discussions, and with either the VP, Global Programs or VP, Policy & Advocacy, as requested.
  • Monitor and work with directors, managers, and staff to ensure accurate and timely contracting, invoice processing, grants payments, budget reconciliation, and allocation of personnel costs (timesheets).
  • Review expenses for assigned projects, working with the Finance department to resolve issues and ensure financial consistency, accuracy, and integrity.
  • Advise the responsible managers on the operational-related aspects of partner grant making and related administration in collaboration with the Global Engagement and Partnership (GEP) team.
  • Coordinate and track external fundraising, legal reporting, financial audits, and donor reporting initiatives.
  • Review and at times prepare the financial aspect of funding reports for accuracy and consistency with narrative ensuring that we are meeting or exceeding Oxfam standards as well as donors’ requirements and timelines.
  • Ensure compliance with restrictions related to donor intent, lobbying support, federal and state reporting.

• Support assigned program teams and IFP in the development of donor proposal budgets, with specific emphasis on proposal budgets.  Support IFP and Finance in the monitoring and follow up on significant variances to donor budget and plans. (estimated 25% time)
  • Work with Functional and Thematic Teams and IFP in developing accurate proposal plans and budgets that align with both programmatic and financial goals.
  • Ensure assumptions regarding proposal plans and budgets are reasonable and achievable in the time proposed.
  • Identify areas for cost recovery, provide accurate estimates of project related costs based on historic expenditure, and provide accurate salary and benefit rates, understanding personnel allocation across restricted funds, providing accurate office /support budget line items.

• High-level Customer Service
  • Provide a strong customer service orientation toward managers and colleagues outside and within Finance and Operations, responding to requests promptly, anticipating others’ needs, and collecting feedback for meaningful continuous improvement of FP&A products and services.

POSITION EXPECTATIONS

• Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values, and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners, and the communities we serve.

Qualifications

• Bachelor’s degree in the field of Business Administration, Accounting, or Finance or equivalent education and experience.
• Five to seven years progressively responsible experience in financial analysis and/or management.
• Excellent data analysis skills and ability to deal with high volume and complex data, and range of donor budget/reporting formats.
• Excellent budget analysis and monitoring skills, able to develop budgets to meet new donor requirements; ability to draft budgets and prepare financial narratives for donor proposals.
• Extensive experience with foundation, non-US government and other donor financial compliance and contract requirements
• Excellent organizational skills, attention to detail, and follow-through to prioritize heavy workload.
• Outstanding communication skills and experience working in a highly matrixed organization.
• Facility with coaching and providing advisory services using financial data to more staff.
• Strong interpersonal awareness including diplomacy, tact, being able to get on well with others and respect for confidentiality.
• Advanced Excel and Power BI skills.

PREFERRRED QUALIFICATIONS

• Master’s degree in the field of Business Administration, Accounting, or Finance or equivalent education, preferred
• Project management experience
• Prior experience with Unit4 Business World
• Prior experience with grants management and administration
• Prior financial analysis or management experience in a non-profit agency
• Prior experience in an international development or advocacy organization

COORDINATES WITH:The Associate Director, Awards /Grants Management and Compliance, Associate Director of Financial Planning and Analysis, Director of Accounting and Finance, Director of Institutional Funding and Partnerships (IFP), program teams

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Job Description

Candidates can work from any of the following states: MD, VA, WV, NJ,NY,ME,VT,NH,MA,RI,CT,NC, DE

The Associate Director, Awards /Grants Management and Compliance, Associate Director of Financial Planning and Analysis, Director of Accounting and Finance, Director of Institutional Funding and Partnerships (IFP), program teams

PURPOSE OF THE POSITION

The Senior Financial Analyst will manage and provide oversight of processes and provide financial support to specific Functional and Thematic Teams, including collaborating with IFP on restricted fund procurement and management. Areas of support will include the development and/or review of donor proposal plans budgets and related amendments, donor grant financial management, and donor reporting.

PRIMARY RESPONSIBILITIES

1.Oversee financial processes and results and ensure compliance with Oxfam policies and donor obligations regarding financial management of program teams with significant restricted funding in an organizational matrix (estimated 75% time)
•Partner closely with directors and business managers with budget authority, training and coaching them to prepare annual budgets and their amendments, operating plans, track and report variances to budgeted expenditures and develop actions to correct variances and address root causes.
•Develop and maintain current documentation of applicable financial, planning, budgeting, and forecasting systems, procedures, and processes for restricted funds in partnership with FP&A.

•Develop and deliver trainings on donor requirements and applicable compliance procedures for project staff and partners on the use of restricted funds in partnership with Finance.
•Coach managers to ensure that budget changes (BCFs) are complete, accurate, and conform with OUS policies and procedures and donor restrictions, including donor-approved budgets.
•Prepare budgets for upload into UBW (financial system) with valid financial coding.
•Run reports, queries and navigate the various functional screens in UBW Projects, including project approval and budget baselining. Function as a super user of UBW and reporting (BI) tools.
•Partner with directors in the preparation of operational dashboard submissions and review in quarterly discussions, and with either the VP, Global Programs or VP, Policy & Advocacy, as requested.

•Monitor and work with directors, managers, and staff to ensure accurate and timely contracting, invoice processing, grants payments, budget reconciliation, and allocation of personnel costs (timesheets).
•Review expenses for assigned projects, working with the Finance department to resolve issues and ensure financial consistency, accuracy, and integrity.
•Advise the responsible managers on the operational-related aspects of partner grant making and related administration in collaboration with the Global Engagement and Partnership (GEP) team.
•Coordinate and track external fundraising, legal reporting, financial audits, and donor reporting initiatives.
•Review and at times prepare the financial aspect of funding reports for accuracy and consistency with narrative ensuring that we are meeting or exceeding Oxfam standards as well as donors’ requirements and timelines.

•Ensure compliance with restrictions related to donor intent, lobbying support, federal and state reporting.

2.Support assigned program teams and IFP in the development of donor proposal budgets, with specific emphasis on proposal budgets. Support IFP and Finance in the monitoring and follow up on significant variances to donor budget and plans. (estimated 25% time)
•Work with Functional and Thematic Teams and IFP in developing accurate proposal plans and budgets that align with both programmatic and financial goals. Ensure assumptions regarding proposal plans and budgets are reasonable and achievable in the time proposed.
•Identify areas for cost recovery, provide accurate estimates of project related costs based on historic expenditure, and provide accurate salary and benefit rates, understanding personnel allocation across restricted funds, providing accurate office /support budget line items.

3.High-level Customer Service.
•Provide a strong customer service orientation toward managers and colleagues outside and within Finance and Operations, responding to requests promptly, anticipating others’ needs, and collecting feedback for meaningful continuous improvement of FP&A products and services.

POSITION EXPECTATIONS

•Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
•Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values, and goals.
•Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
•Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners, and the communities we serve.

Qualifications

EDUCATION

•Bachelor’s degree in the field of Business Administration, Accounting, or Finance or equivalent education and experience.

EXPERIENCE AND CORE COMPETENCIES

•Five to seven years progressively responsible experience in financial analysis and/or management.
•Excellent data analysis skills and ability to deal with high volume and complex data, and range of donor budget/reporting formats.
•Excellent budget analysis and monitoring skills, able to develop budgets to meet new donor requirements; ability to draft budgets and prepare financial narratives for donor proposals.
•Extensive experience with foundation, non-US government and other donor financial compliance and contract requirements
•Excellent organizational skills, attention to detail, and follow-through to prioritize heavy workload.

•Outstanding communication skills and experience working in a highly matrixed organization.
•Facility with coaching and providing advisory services using financial data to more staff.
•Strong interpersonal awareness including diplomacy, tact, being able to get on well with others and respect for confidentiality.
•Advanced Excel and Power BI skills.

PREFERRRED QUALIFICATIONS

•Master’s degree in the field of Business Administration, Accounting, or Finance or equivalent education, preferred
•Project management experience
•Prior experience with Unit4 Business World
•Prior experience with grants management and administration
•Prior financial analysis or management experience in a non-profit agency
•Prior experience in an international development or advocacy organization

Hiring Range" $85,000-$92,000

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Job Description

The Temporary Staff Accountant maintains and controls designated General Ledger accounts and business transactions, applying Generally Accepted Accounting Principles (GAAP), that includes analytical work and thorough review of financial records. Produces required journal entries, project uploads, and account reconciliations in accordance with OUS policies, procedures, and schedules while coordinating with Finance staff, other Oxfam America (OUS) departments, and outside contacts such as bank representatives and external auditors.

PRIMARY RESPONSIBILITIES:

• Complete the reconciliation of various bank accounts in a timely manner throughout the month and at month end.
• Produce monthly entries through journals and project uploads as applicable.
• Produce account reconciliations for assigned asset, liability, revenue and expense accounts for both OUS and OAAF (Oxfam America Action Fund); resolve variances in a timely manner.
• Reconcile, balance, and maintain all appropriate accounting records, including auditable backup for all entries.
• Ensure completeness and accuracy of transactions and account balances for assigned accounts.
• Ensure that assigned responsibilities in the monthly closing process are met in a timely manner; escalate any issues that impact the closing schedule as soon as they are known.
• Analyze and interpret financial data.
• Present relevant data in a concise and usable format.
• Prepare preliminary financial reports, statements, and projections using standard and fund accounting principles.
• Serve as a back up to other Finance team staff as needed.
• Maintain confidence and protect operations by keeping operational and financial information confidential.

EXPECTATIONS FOR THE POSITION:

• Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners and the communities we serve.

Qualifications

• Bachelor’ degree in accounting or equivalent combination of education, experience, and training.
• Minimum 3 years of work experience as an accountant.
• Familiarity and proficiency with ERP (Enterprise Resource Planning) systems or Modular Accounting Systems.
• Proficiency with MS Office suite.
• Excellent Excel skills, including, but not limited to, Pivot Tables, SUMIFS, and XLOOKUP.
• Ability to structure and present Excel reports to present information clearly, including tables, charts, and formatting.
• Excellent attention to detail; ability to work accurately and leave complete and accurate audit trails.
• Ability to work independently while considering team relationships and coordination of duties within team structure.
• Pro-active in recognizing a problem or potential problem; ability to collaborate with team to problem solve to minimize impact of or eliminate problem.
• Ability to identify system, process, and policy issues and make recommendations for and implement solutions.
• Ability to communicate information and ideas both orally and in writing.
• Excellent interpersonal skills and capacity for team building.

Preferred Qualifications:

• Proficiency with UBW.
• Experience with non-profit accounting.

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Job Description

The Brand and Engagement Activation Officer plays a crucial role in elevating Oxfam America’s brand awareness, developing and implementing audience engagement strategies, and driving impactful campaigns. Aligned with Oxfam's mission to fight inequality and end poverty and injustice, this position collaborates closely with multiple teams, including Brand and Engagement, Creative Hub, Content, Digital, Campaigns, Resource Development, and Advocacy, Alliances, and Policy (AAP). The Officer is responsible for executing strategies that effectively communicate Oxfam America’s brand story, messages, and values to ultimately create emotional connections with potential supporters. This includes significant involvement with key programs such as Music/Cultural Outreach initiatives and the Oxfam Hunger Banquet program, among others, ensuring these initiatives align with and enhance Oxfam’s overall brand and engagement goals.

PRIMARY RESPONSIBILITIES

• Lead the development and execution of brand activation plans that resonate with diverse audiences, emphasizing Oxfam America’s mission to fight inequality.
• Strategize and oversee creative strategies to engage consumers authentically, supporting and expanding Oxfam America’s public profile and impact in the United States.
• Manage end-to-end brand activation events, program launches, and promotional activities, particularly in music outreach and hunger banquet programs to highlight Oxfam America’s work and impact.
• Supervise the recruitment, training, and management of volunteers for engagement events, collaborating closely with the Advocacy, Alliances, and Policy (AAP) activist program.
• Ensure seamless coordination between volunteers and campaign execution, fostering a strong sense of community and shared purpose among participants.
• Collaborate with cross-functional teams, including Public Engagement, Digital, Campaigns, and Resource Development, to ensure successful multi-channel communications efforts of brand and engagement events that inspire action and support for Oxfam’s mission.
• Collaborate with the Senior Manager, Brand & Engagement to keep track of and report out on budgets for brand campaigns, including quarterly dashboard shareouts.
• Optimize spending to achieve maximum impact while expanding brand awareness in the US.
• Track engagement and activation metrics to assess the effectiveness of brand initiatives.
• Prepare regular, comprehensive reports on campaign performance, ensuring coordination and transparency across teams, and using insights to inform future strategies and effective collaborations.
• Lead inclusive project management for brand initiatives, ensuring projects are completed on time, within scope, and aligned with Oxfam America’s objectives.
• Manage event schedules, logistics, and vendor relationships to ensure timely and efficient execution of brand activation activities.
• Oversee the logistical aspects of events from planning through to execution, ensuring a smooth and impactful experience for all participants.

POSITION EXPECTATIONS

• Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America mission, values and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners and the communities we serve.

Qualifications

• Certifications in marketing, communications, branding, community organizing, Associate’s degree, or some studies in pursuit of a Bachelor’s degree, or a combination of education and experience.
• Three to five years of experience in community organizing, communications or marketing field, ideally specializing in brand work and/or volunteer recruitment and engagement.
• Demonstrated experience in in-person brand activation, event planning, or related roles.
• Strong organizational abilities and project management skills.
• Innovative approach to overcoming challenges and identifying opportunities for brand engagement.
• Experience in managing relationships with key stakeholders, including public figures, volunteers, and community partners.
• Proficiency in analyzing data to inform campaign strategies and measure success.
• Excellent communication and people skills.
• Strong ability to work effectively with cross-functional teams and external partners.
• Capability to lead initiatives, motivate volunteers, and manage project teams.
• Two plus years project management experience using project management tools and scheduling software.
• Ability to leverage limited resources effectively to maximize impact.
• Sensitivity to and understanding of diverse cultural contexts, ensuring inclusive and respectful engagement.
• Passion for Oxfam America’s mission and values, and a commitment to making a difference in the fight against inequality and poverty.

PREFERRRED QUALIFICATIONS

• Knowledge of the field of international development and human rights.
• Multi-lingual, Spanish, English.

COORDINATES WITH

The Public Engagement (PE) team works with staff, including directors and managers across the Digital Marketing and Supporter Engagement, Brand and Engagement, Design and Content, Senior Leadership Team, Executive Office, Alliances, Advocacy and Policy, Global Programs, and Impact Resource Development teams, as well as communications professionals from across the Oxfam International confederation.

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