EtCere is looking for an Executive Assistant to join our company as a part time contractor or part time employee. You will work remotely and with flexible hours, however quick response is a requirement to perform on the job. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. Our leadership is super busy with multiple professional and personal engagements that require your support and attention. The ideal candidate is laser focus, efficient, independent and accountable. S/he responds fast and effectively to emails and s/he enjoys a fast pace, multicultural and multilingue working envirment. 

The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. The ideal candidate can work seamlessly in Italian and English.

Responsibilities: 

• Administrative support– Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the leadership.
• Travel - support our leadership to have professional and personal travels scheduled and organized. 
• Other– Manage expenses and prepare reports with receipts and other forms of documentation.  General administrative support and other duties as assigned. Track and flag deadlines for professional and personal commitments.

Requirements: 

• Bachelor's degree in Business is preferred
• Minimum of three years of experience supporting an executive or manager both in English and Italian
• Excellent communication and organizational skills with the ability to multitask
• Creative problem solving and practical time management skills

About EtCere:

EtCere is a mental health organization dedicated to improve the wellbeing on millions of people facing mental health challenges.

Our employees enjoy a work culture that promotes wellbeing, kindness, purpose and accountability, 

As a USA startup, we do not offer any benefit yet. You will support directly our leadership who divides the time between USA and Italy.

Ho preso visione dell’Informativa privacy ed accetto le condizioni relative al trattamento dei dati personali ivi descritte, anche in riferimento all’utilizzo della piattaforma JazzHR.

Temporary Executive Assistant (Full-Time)

Role and Responsibilities

THE ROLE

UC Hastings is seeking a highly motivated individual with administrative experience, preferably including experience in a legal setting, for the Temporary Executive Assistant position in the Office of General Counsel (OGC). This individual will report to the General Counsel and assist on a wide variety of civil issues pertinent to a public institution of higher education; provide administrative assistance to the General Counsel; and manage administrative functions of the OGC.

Due to the volume of work in the OGC, a candidate must be adept at prioritizing competing deadlines, organized and detail-oriented, and possess excellent clerical and computer skills.

RESPONSIBILITIES

• Maintains General Counsel’s and Deputy General Counsel’s appointments calendar;
• Coordinates travel for General Counsel and Deputy General Counsel;
• Organizes materials for General Counsel’s use in future appointments;
• Handles reimbursements and generates purchase orders, check requests and expense requests;
• Prepares draft budgets for the office under the General Counsel’s direction;
• Greets guests and provides front desk/reception duties;
• Monitors, maintains and orders office supplies;
• Maintains and organizes office records;
• Processes student residency applications;
• Prepares, coordinates and circulates materials for Board meetings, including notice and agendas pursuant to the state’s open meeting laws;
• General office administration to include correspondence, telephones, filing, meetings arrangements, and other duties and responsibilities as assigned;
• Prioritizes competing deadlines.

Performs special projects and tasks and other duties as assigned.

REQUIREMENTS

• Experience as an administrative or executive assistant, preferably in a legal or executive office;
• Regular and predictable attendance;
• Excellent customer/client service skills.

KNOWLEDGE, SKILLS & ABILITIES

Minimum Qualifications:

The ideal candidate must demonstrate the following skills:

• Ability to recognize and maintain the confidentiality of sensitive College issues and information;
• Ability to prioritize work assignments and meet established deadlines;
• Ability to communicate effectively both orally and in writing;
• Ability to represent the Office of the General Counsel in a pleasant, professional and efficient manner; and to interact effectively with Board members, faculty, staff, students while projecting confidence, understanding, competence and concern;
• Excellent command of spelling, punctuation and grammar;
• Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work;
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook; and Zoom video conferencing platform;
• Ability to work under the supervision of attorneys, understanding necessity of advising management of work progress and any unusual situations;
  
• Exemplary personal and professional integrity and business ethics.
  

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Baccalaureate degree;
• Experience working for in-house counsel to a governmental legislative body;
• Experience managing organizational and document support for a board of directors.
• Proficient knowledge of basic legal concepts, terminology, principles, documentation, and procedures;
• Proficient knowledge of the use of routine legal reference and research materials;
• Ability to read and understand statutes, court decisions, legal documents, and similar material;
• Working knowledge of legal and ethical principles that guide legal assistant conduct;
• California Notary Public Commission.
• Experience using Concur and DocuSign

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

UC Hastings College of the Law is an Equal Opportunity Employer

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing reports, filing and organizing documents, and recording meeting minutes.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

JOB RESPONSIBILITIES:

• Manage information flow in a timely and accurate manner
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing emails, and other correspondence.
• Provide general administrative support.

QUALIFICATIONS:

• At least 1 year experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of Google Suite, ClickUp and Slack
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent written and verbal communication skills (email, phone, etc.)
• Working schedule will be Monday-Thursday 10:00am-3:00pm EST

PLEASE DON'T APPLY IF YOU ARE NOT A NATIONALITY OF THE COUNTRIES MENTIONED ABOVE

What is the position title for the role?
Executive Assistant (US, Australia, Ireland, etc. based)

What are the VA's primary responsibilities?
Manage calendars to ensure effective use of time, including aligning their calendar with organizational priorities; anticipating day-to-day developments; coordinating meeting logistics; responding to and triaging internal and external meeting requests; making travel arrangements; and developing detailed itineraries
Support with meetings virtually and in person, including securing necessary background or preparation materials and taking detailed (and, in some cases, transcribed) notes in meetings
Manage team incoming communications, often serving as a primary point of contact (by phone and email) to external relationships and responding to and/or escalating immediate, time-sensitive needs
Manage weekly calendar planning and end of day sync meetings, including ensuring alignment with priorities and clarifying ownership of responsibilities
Manage weekly priorities tracker, ensuring timelines and tasks are updated in a timely manner
Finalizing materials, as needed, for meetings and calls (e.g., reformatting slide decks, drafting emails)
Other duties as assigned

What would a typical day in this role look like?
To-do requests will be shared on a daily basis, with the expectation that the candidate tracks their hours and completes the requested tasks as needed.
A day can range from scheduling flights, and hotels, tracking expenses, scheduling meetings, and dinners, keeping track of our weekly priorities, etc.

What are the “must-have” skillsets of a successful candidate?
Very, very organized and personable

What systems and software would you like the VA to be familiar with?
Outlook, online to-do lists/trackers

Will the role be phone-based? Inbound/Outbound?
Chat Support, Phone Support (Inbound), Phone Support (Outbound)

How will you measure the success of a person working in this role?
Ability to complete the requests shared by the team, in a timely manner.

What geographic timezone will the VA be working in?
California, USA (PST)

How many hours/week do you require?
20 hours/week

What will the VA's daily and weekly work schedule be?
1PM-5PM

Executive Assistant (Volunteer)

*Note: The following is an opportunity for flexible, part-time, volunteer work. Please DO NOT APPLY if you are looking for paid employment only. All positions are remote/work from home.

WhoWhatWhyis seeking a “right hand person” to help the Editor-in-Chief and CEO by handling all kinds of interesting projects and tasks — while learning about journalism operations from the inside.

This is a position that requires tenacity, persistence, maturity, and intelligence. It is a unique job opportunity that will teach you to be a professional — to communicate effectively, manage, and work with other people, gain skills that are appropriate for many career paths, and get an inside look into nonprofit journalism operations. The Executive Assistant contextualizes everything happening atWhoWhatWhy— acting as a liaison between the Editor-in-Chief/CEO and team members; keeping track of various projects within several departments; and acting as a representative for both the Editor-in-Chief/CEO and the organization.

Are you a detail-oriented, results-driven person — perhaps a student or recent college graduate — with a passion for journalism? Or are you an experienced assistant who wants to make a difference? Would you like to work with smart and talented people to produce great journalism in the public interest? Can you commit 10 hours a week or more, working remotely on your own schedule? Are you looking for an exciting challenge and an opportunity for leadership experience? Join our diverse and values-driven team of students, retirees, and everything in between, from every part of the globe.

WhoWhatWhyis the operating arm of Real News Project Inc., a global nonprofit news organization committed to rigorous journalism unbound by corporate interest, a political agenda, or search-engine algorithms. Our mission is to deliver fact-based, objective news with contextual analysis to help the public understand a fast-changing, complex world. 

We launched with the idea that the public deserves courageous and thorough investigations into the powerful institutions, entities, and individuals that shape our world. We support traditional journalism, but this grave moment in time calls for a stronger response — a journalism more urgent and ambitious. We pride ourselves on having no sacred cows and covering stories that no one else will touch. AtWhoWhatWhy, we believe that quality information changes minds — and that when you change minds, you change everything.

We do not accept ads and we are not underwritten by a wealthy benefactor. We operate independently and leanly through our unique staffing model: Based on public contributions, we pay a core management team and professional freelance writers — and we support them with a large infrastructure of dedicated volunteers.WhoWhatWhyis a nonhierarchical organization reliant upon individual ingenuity and initiative. We pair newcomers with veterans to develop the skills and leadership traits required for the challenging and changing news landscape.

Responsibilities

• Work closely with the Editor-in-Chief and CEO in all aspects of his work
• Answer incoming questions for the CEO’s office, direct people to proper resources, offer guidance and introductions for anyone needing help or answers 
• Respond to emergencies and unexpected situations 
• As needed, temporarily help run and/or take notes for various business units in the absence of the normal manager or note taker
• Monitor all departments to identify any challenges or needs and inform the CEO
• Help the CEO with any special projects, including research of all types
• As needed, provide liaison with our People and Culture Department to ensure smooth hiring processes 
• Help identify stakeholders for new meetings and projects, help set up those meetings, and ensure an agenda and good attendance 
• Take notes on relevant calls and manage follow-up tasks 
• As needed, play a facilitator role to ensure the success of critical initiatives and projects 
• Interface with and support members of the organization in carrying out both daily operations and big-picture goals
• Notice, discuss, document, and implement opportunities/needs for new/better systems, processes, and procedures that improve the functioning of the organization  

Minimum Qualifications 

• Strong written and spoken communications skills and excellent command of English
• A calm, unflappable personality, a positive attitude, consistent high energy, motivation to succeed and create success for others, ability to take general direction and innovate solutions
• Excellent creative problem-solving skills
• Ability to maintain extremely organized notes, to-do lists, and projects 

Preferred Qualifications 

• Prior experience as an executive assistant, administrative assistant, or project manager at a fast-paced, entrepreneurial startup, nonprofit, educational institution, news organization, and/or similar entity
• Experience with Salesforce, Notion, Slack, marketing automation and email marketing services, and other contemporary business tools preferred 

Perks

• Channel your passion in a stimulating environment
• Learn the nuts and bolts of nonprofit operations in an up-and-coming organization
• Develop new skills and gain valuable experience that can enhance your professional trajectory
• Do amazing work on a flexible, part-time basis
• Have fun while making a difference

Expectations 

You will be expected to attend your department’s recurring meetings. Beyond this, you will work on your own schedule. We ask for a minimum commitment of six months for at least 10 hours a week. Because our team is spread throughout the world, we rely on a combination of Slack, email, and conference calls, and we expect everyone to respond in a timely manner. 

To Apply 

We will not review applications that appear to be mass submissions. To apply, submit your resume and acustomized cover lettermaking it clear you are familiar with our mission and work.You should confirm your understanding that this is a volunteer position.If there is no option to attach a cover letter, please send a cover letter to hr@whowhatwhy.org. 

Please note that response emails from us sometimes end up in spam folders; don’t forget to check them. Thank you!

Who We Are
True Fit is the industry's leading consumer experience platform leveraged by apparel and footwear retailers to decode fit and size and connect shoppers with only what they love. It has organized and connected the broadest footwear, apparel and consumer data in the world to provide best in class fit recommendations covering the industry’s brands and styles. The platform unites social, general and personalized fit guidance into one cohesive experience, driving shopper confidence and loyalty.

Through serving shoppers across its network of retailers’ websites, True Fit delivers rich datasets back to retailers to inform their strategies and initiatives - from marketing and merchandising to sourcing and product development.  These data sets serve a tremendous need in today’s shifting market - who is this new shopper and how can they be met with relevance?

True Fit is led by an experienced team of executives and leaders from fashion, retail, big data and ecommerce, and is backed by top investors.

True Fit is looking for anExecutive Assistant (temporary)to work with our team in theUS. True Fit is 100% remote, so you can work from almost anywhere!

The Role
We are looking for a virtual Executive Assistant to provide administrative support to our team while working remotely. This role is responsible for supporting the CEO, COO, and CRO. This is a six-month position with a start date of June 15th, 2022.

Key Responsibilities

• Effectively communicate with internal and external employees with professionalism, accuracy, and speed.
• Review incoming correspondence, handle inquiries and initiate first response and routes as appropriate
• Use Google Calendar to manage C-Level Executive calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed. Attend key meetings, capturing notes and follow-up tasks
• Assist in preparing agendas and related correspondence
• Coordinate logistics for special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, catered events and department outings/team building.
• Coordinate closely with Information Technology, HR and other key functions
• Manage all travel and expenses for executives and managerial staff, including validation, tracking and reconciliation of expenses, submit expenses through Concur

Desired Skills and Experience
 

• Highly proficient in Microsoft Office Suite ( Outlook, PowerPoint, Excel, Word, Teams, OneNote), strong PowerPoint skills to ensure professional appearance of the presentations
• Sound judgment, high integrity, and ability to maintain strict confidential information
• Professional demeanor with excellent verbal and written communication skills, with a demonstrated ability to compose content materials and correspondence
• Excellent time management, strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail.
• Responsive and proactive, with the ability to work well under tight deadlines and respond to changing demands.
• Ability to work well in a team environment, across geographies and time zones, with a spirit of collaboration
• Flexible with the schedule; able to complete assignments against deadlines, occasionally outside of regular work hours
• Positive, professional, and enthusiastic attitude and the ability to receive constructive feedback
• Comfortable working autonomously; self-motivated
• Familiarity with current technologies, like desktop sharing, cloud services and Google 
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills

Why True Fit?

One size does not fit all in what you wear or your True Fit career. Everyone at True Fit has the opportunity to push their professional boundaries, while balancing personal ambitions.

We believe that how we dress is an expression of who we are and the confidence we feel. As an EEO employer, we work to help all team members experience an inclusive, diverse and accepting work environment, so you can beTrue To You.

True Fit was also just recently acknowledged by Built in Boston who announced that True Fit earned spots on two lists for best places to work 2022!

• Boston Best Places to Work
• Boston Best Small Companies to Work For(#16 of 50)

Built In determines the winners of Best Places to Work based on an algorithm, using company data about compensation, benefits and companywide programming. To reflect the benefits candidates are searching for more frequently on Built In, the program also weighs criteria like remote and flexible work opportunities, programs for DEI and other people-first cultural offerings.

Executive Assisstant

Who you are

You will work closely with the COO to positively impact the company’s productivity and effectiveness by supporting the COO and all related daily tasks. You will act as the point of contact among executive employees, clients and other external partners. You will manage information flow in a timely and accurate manner. To be successful in this role, you should be well organized, have awesome communication and time management skills and be able to act without guidance. We want someone to lead from where they are!

What you will do

• Act as the main point of contact for the CEO & COO.
• Manage calendars and set up meetings.
• Make travel arrangement and accommodations.
• Set up meetings ,which includes finding the appropriate meeting space for the event and ensuring proper technology availability.
• Create with some guidance memos presentations, emails and data gathering.

Requirements:

• Ideally 2 to 5 years of experience as an Executive Assistant, Personal Assistant or similar position assisting at the chief level.
• GSuite Experience
• Mind-blowing organizational and time management skills.
• Top line communication skills written and verbal.
• High confidentiality (This is very important)
• Drive

In addition:

• This is a 100% remote position with occasional in person meetings.
  
• Candidates must be located in the Nashville , Tennesee area.
  
• Full-time job (40 hours weekly)
• Pemanent Contract
• Availability for occasional travel , outside and inside the United States.
• Preffered but not mandatory , to have working profiency in spanish.

About Us…

If you're looking to build a nearshore software development team, Acklen Avenue is your trusted partner in outsourced development. We are fully assembled agile teams at a weekly rate.

Our team of software engineers are passionate about clean code and simple user experiences. Acklen Avenue offers more than talent. We offer a mature product development process, staffed with experienced, full-time experts. We are People + Process + Partnership.

Top 8 Mobile App Development Companies in Nashville - According to: Expertise

Top 100 Web Development Companies in Nashville - According to: The Manifest

5 best tech companies in Nashville - According to: Zipjob

Top App Development Companies in Nashville - According to: Clutch

What are the VA's primary responsibilities?

I am looking for a close working executive assistant / administrative assistant that would report to me and assist in my day to day workings as Chief Operating Officer of my company. I am looking for a full-time dedicated individual with the hopeful expectation of a long term working relationship and understanding of how myself and our company operations.

What would a typical day in this role look like?

• The typical day of an ideal Executive Assistant would be as follows:
• Monday through Friday 9am EST to 5pm EST
• I would have a task list either set up for the day or a morning Zoom Meet with the assistant to discuss objectives, my day, and what we have on the calendar and tasks at hand that I need support on.
• VA would already have access to view/manage / edit my calendar to look at my schedule to assist in adding / removing additional meetings or calls.
• VA would be trained on tasks that reoccur daily.
• There may be a Zoom meeting on various days where I would have the VA present to assist in my presentation and taking notes / follow up to relative parties in the call.
• VA could be forwarded emails/texts / or voicemails through the day to log or follow-up on at the direction of myself.
• VA would assist me on tasks list on the current projects we are working on and organise my overall objectives.
• VA may be assigned sales spreadsheets and purchase reports to go through to gauge sales and inventory movements.
• A self-starter is ideal to understand our business and how I operate my tasks to seek additional areas that they may be able to help support me on.
• When my calendar is full the job can be fast-paced, an individual that performs well under periods of higher stress is ideal.
• Other times - the days can be very much slower and follow-up on pending project tasks is needed.
• VA would be expected to be comfortable contacting various fellow employees, vendors, manufacturers, etc via phone, email, text as an extension of the executive.
• An overall great communicator with excellent organizational skills is ideal for this position as their main focus is to assist an executive of a busy and continuously growing company.

What are the “must-have” skillsets of a successful candidate?

• - Prior experience working as an executive assistant preferred
• - excellent written & verbal English (great communicator in general)
• - exceptional organizational skills for both themselves and the ability to organize others
• - ability to work in a fast-paced environment and adapt quickly to change
• - Willingness to learn
• - People-oriented & Professionalism
• - the ability to multitask and take leadership of a task once properly trained
• - ability to understand my way of communicating with clients, vendors, etc and relay the same in a positive way
• - maintain both my business and personal calendars and schedule
• - be able to attend Zoom meetings and participate, as well as, take notes and dictate followup as needed
• - proficient in Word, Excel, Google docs, Zoom, (Notion and/or basecamp experience a plus)
• - utilize a VoIP line to communicate with our company's vendors/clients / fellow employees / myself as needed
• - maintain and complete task lists and daily zoom check-ins or zoom video calls with myself
• - Trustworthy to sensitive information & tech capable
• - Timely & efficient
• - Detail Oriented & Resourceful

What are the “nice-to-have” skillsets of a successful candidate?

• - Experience in Project Management / Delegation
• - Work in Spreadsheets and Reporting
• - Prior experience entering Purchase Orders a plus
• -Experience with project management software such as: Notion / Basecamp / Monday or others
• (Would like to use one of these applications between myself and the VA)
• - Prior experience with US Online Marketplaces such as: Amazon or Wal-mart Marketplace a plus
• - Any experience in the Home Improvement or Hardware area a plus

What systems and software should be would you like the VA to be familiar with?

• - proficient in Word, Excel, Gmail, Google docs, Zoom, (Notion and/or basecamp experience a plus)

Will the role be phone-based? Inbound/Outbound?

Email Support, Phone Support (Inbound), Phone Support (Outbound)

How will you measure the success of a person working in this role?

• I would like to set up a task completion or project management type software application such as: Notion, Basecamp, Monday or other to help keep VA and myself on the same page, as well as, be able to visualize task completion and tasks at hand.
• I would like a close working relationship with the individual to help improve my ability to take on more big picture tasks and projects for the betterment of our company.

Will the VA be required to know and use the tawk.to software?

No

What geographic timezone will the VA be working in?

US- Eastern Standard time - I am located in NJ, USA

How many hours/week do you require the VA for?

40 hours/week

What will the VA's daily and weekly work schedule?

Normally - Monday through Friday 9 AM EST - 5 PM EST - Variation on slower days may be possible such as a 7 AM start time

Operations Specialist / Executive Assistant (Volunteer)

*Note: The following is an opportunity for flexible, part-time, volunteer work. Please DO NOT APPLY if you are only looking for paid employment. All positions are remote/ work-from-home.

Are you passionate about making a difference? Would you find it exciting to work with smart and talented individuals committed to producing great journalism in the public interest? Can you commit (a minimum of) 10 hours a week to our mission, working remotely on your own schedule with our far-flung, diverse team? 

WhoWhatWhyis seeking a volunteer, part-time Operations Specialist / Executive Assistant to work directly with our Operations department. Operations Specialist / Manager juggle multiple projects, handle day-to-day tasks and support their team in any way they can. It is an incredible opportunity to learn rapidly, challenge your creative problem-solving skills, and gain exposure to all aspects of a rapidly growing nonprofit.

WhoWhatWhy.orgis a nonpartisan, agenda-free news organization. Not left-wing, not right-wing, not consensus-seeking, we report the truth, whatever it is. We approach each story with an open mind, boundless curiosity, and a willingness to dig deep beneath the surface  —  and don’t back away in the face of pressure from powerful institutions and groupthink. 

We are a nonprofit. We are not funded by a zillionaire. We do not accept corporate ads. As such, we are only currently able to pay a small core team, as well as experienced professional freelancers —  and rely primarily on skilled volunteers to fill out our growing organizational infrastructure. 

Age does not matter. We have among us young students, vibrant retirees, and everything in between, from all walks of life.

Join us! 

Qualifications

• Team player who is willing to do whatever the team needs to succeed 
• Interest in and knowledge of current affairs and news
• Excellent written communication and oral presentation abilities
• Accuracy, confidence, focus, high level of organizational capability, self-motivation, curiosity
• Minimum commitment of 10 hours per week
• Familiarity with Google Drive, Notion, JazzHR, Salesforce, Wordpress, and Slack are all pluses! 

Responsibilities

• Take notes during department meetings
• Keep track of any files and documentation 
• Track and manage projects and tasks
• Conduct research
• Aid in hiring efforts for the team 
• Specialize in your area of interest, be it editorial, development, administration, etc, while handling everything that needs to be done 
• Collaborate with and support other team members and administrative assistants 

Perks

• Channel your passion in a stimulating environment
• Learn the nuts and bolts of nonprofit operations in an up-and-coming organization
• Develop new skills and gain valuable experience that can enhance your professional trajectory
• Do amazing work on a flexible, part-time basis
• Have fun while you make a difference 

Expectations 

You will be expected to attend your department’s recurring meetings. Beyond this, you will work on your own schedule. We ask for a minimum commitment of 6 months for at least 10 hours a week. Because our team is spread throughout the world, we rely on a combination of Slack, email, and conference calls, and expect everyone to be responsive in a timely manner. 

To Apply 

We will not review applications that appear to be mass submissions. To apply, send your resume and acustomized cover letter, making clear you are familiar with our mission and work.You should confirm your understanding that this is a volunteer position.If there is no option to attach a cover letter, please send a cover letter to greta.glasmeyer@whowhatwhy.org. 

Please note that response emails from us sometimes end up in spam folders; don’t forget to check them. Thank you!

Our Industry

There are 20 million single family residences (SFRs) in the United States, more than 19 million of which are owned by 15.5 million “very small investors,” individuals or families who own one or two units. For these rental property owners, there is little in the way of data or technology to help them understand the market rental rates for their property, find and market to the highest quality prospective tenants, and manage the ongoing maintenance of their rental units with minimal headache. Pain points like these are why more than a third of all SFR owners turn to property managers for help.

Full-service property management for SFRs is a hyper-local and highly fragmented business. And just like the owners, property managers have little in the way of data, tools, and automated processes to enable them to scale and work smartly. Further, there is a misalignment of incentives between traditional property managers and the owners they represent – managers can promise a high rental rate to win the business but do so without consequence if they secure a lower rate. They pitch fast leasing timeframes but have no skin in the game when vacancies stretch from weeks to months. Missteps on both of these fronts come at a high cost; they often are the difference between a homeowner making or losing money on their rental property each year.

Our Company

Doorstead is here to address these pain points and more which have long been considered “unfixable” by property owners. Doorstead is a full-service, digitally-driven property management company that puts both the owner and tenant customers at the center of what they do. For owners, they eliminate uncertainty by guaranteeing market rents, caps on vacancy, and cash flow. The company invested early in building local data sets and machine learning models, leveraging tens of attributes for a given home to predict market-clearing rents that minimize vacancy while maximizing owner cash flow. The Doorstead guarantee gives owners peace of mind while aligning incentives of the owner and manager.

In less than 2 years of operations, we’ve booked 8-figure gross rents, indexed rental prices for over 10MM properties, and raised $17M+ from the investors who backed Redfin with participation from executives at Opendoor and Uber. We believe that without the smart, hard-working individuals that make up our winning team, we would not be where it is today. We have a once-in-a-lifetime opportunity to reimagine an entire industry and create the right way for today.

The Role

The Executive Assistant provides high-level support for the CEO and COO, including heavy calendar management and successful coordination of business meetings. This person serves as the liaison and barometer between the executives and other departments within Doorstead. The ideal candidate will be able to exercise independent judgment in the resolution of administrative problems. They will prioritize and manage multiple projects simultaneously with little or no supervision. Furthermore, they will assist with planning large in-person offsite events and virtual events for both international and US-based staff.

Responsibilities

• Managing CEO and COO's calendars, including weekly and monthly calendar audits; this may include but is not limited to requiring interaction with internal and external executives and assistants to schedule various business meetings.
• Checking the mail at our San Francisco office weekly, scanning, and emailing to the appropriate person.
• Running errands based in the San Francisco area as needed.
• Handling incoming and outgoing electronic communications on behalf of executive management.
• Learn to triage meetings and communication for the CEO and COO.
• Arranging travel arrangements and reservations for executive management as needed
• Independently creating well-organized, grammatically correct memos and reports for distribution to members of various departments.
• Assisting with special events planning, including board meetings/calls and offsite company events.
• Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data/reports.
• Maintaining the highest level of confidentiality.
• Manage information systems operations, including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
• Ability to pioneer research projects on topics/subjects as assigned and summarize your findings, noting any significant callouts.
• Complete one-off purchase for the company as needed.
• Performing other duties as assigned.

Skills and Qualifications

• 2-3 years or more of experience as an executive administrative assistant in a CEO/President level setting.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
• Display exceptional organizational skills and impeccable attention to detail.
• Excellent interpersonal, oral, and written communication skills
• Must exhibit excellent writing, proofreading, and editing skills.
• Make appropriate, informed decisions regarding priorities and available time.
• Have the ability to complete a high volume of tasks and projects with little or no guidance.
• Prioritize levels of urgency for situations and events that require quick response or turnaround.
• Must have reliable transportation, a clean driving record, and be willing to submit your information for a background check.