Executive Assistant Remote Jobs

72 Results

10h

Executive Assistant

Nearmap800 Bellevue Way NE, Bellevue, WA 98004, USA, Remote
c++

Nearmap is hiring a Remote Executive Assistant

Company Description

Nearmap is unique. A global technology company with incredible people; a market-leader with energy and spirit. Nearmap was named as one of the world’s 10 Most Innovative Companies of 2020 by Fast Company magazine – and we’re growing. 

Job Description

We are looking for an amazing Executive Assistant to join our team.

The Executive Assistant will provide detail-oriented administrative and strategic support to the General Manager, North America exercising discretion and agility to ‘roll with the punches’ when objectives change. It is expected the Executive Assistant will play a key role in the North American leadership team, seeking to proactively develop a thorough knowledge of Nearmap in North America, along with understanding company policies, procedures, and strategic objectives, to support and optimize the General Manager, North America’s time and keep projects and routine activities on course.

If you join us on this exciting journey, you’ll love our inclusive values and share our ambition to become the source of truth that helps shape decisions for the livable world. 

Qualifications

What we do

We provide easy, instant access to high-resolution aerial imagery, city-scale 3D content, AI datasets and integrated geospatial tools, with wide-scale coverage across the USA, Canada, Australia and New Zealand. At the core of it, we’re a location content company, a visual analytics company, and a software as a service company. Innovation is weaved into our DNA. 

What we are looking for

For this particular role we are seeking people with the following experience:

  • 5+ years of prior C level support
  • Bachelor’s Degree
  • Advanced Microsoft Office skills
  • Excellent verbal, written and visual communication skills
  • Exceptional organisational skills with strong attention to detail
  • Strong analytical, quantitative, and critical thinking skills
  • Takes initiative and acts in a decisive way
  • Positive, energetic, reliable, available, and personable
  • Easily builds rapport with stakeholders at all levels
  • A problem solver – solution oriented
  • Ability to multitask and shift between independent and collaborative work

A typical day for you may look like this...

  • Run the daily activities on behalf of the GM North America and ensure timely flow of information to/from the corporate office
  • Attend meetings, take notes, support and facilitate the management of GTM deliverables
  • Maintain confidentiality of all corporate financial and business information
  • Calendar management for General Manager of North America and Sales Verticals General Managers
  • Coordinate Sales/GTM-led events (face-to-face and hybrid) including venue, agenda, content, speakers, logistics, tech, budget etc…
  • Manage incoming and outgoing correspondence
  • Provide administrative support with project management
  • Coordinate department events as needed, and assist with group level events hosted by Nearmap
  • Collation and preparation of monthly Management Packs, NA Operations Committee papers and other reports on behalf of the GM North America
  • Arrange domestic and international travel and accommodation in line with company policies and procedures
  • Support with development, communication, and planning of team goals to align to company objectives
  • Implement processes and procedures for process standardization and project management
  • Assist with onboarding of new team members who report directly into the GM North America

Additional Information

Some of our benefits

Nearmap takes a holistic approach to our employees’ emotional, physical and financial wellness. Our current benefits include access to the Nearmap employee share scheme, short and long-term financial incentives, flexible working options, paid volunteer days, gym membership, phone rebates, an annual subscription to Headspace, and lots of development opportunities including hack-a-thons and pitch-fests.

We’re proud of our inclusive, supportive culture, and maintain a safe environment where everyone feels a sense of belonging and can be themselves. We have modern, well-equipped offices in Salt Lake, New York and Virginia with table tennis, snacks (naturally) and hope to bring back fun social activities soon.

Working at Nearmap

We move fast and work smart; often wearing multiple hats. We adapted to remote working with ease and are continually looking at ways to improve. At Nearmap, we offer great learning opportunities, a flexible work environment (family first) and live and breathe our core values (love it, own it, tell it, risk it, work it).

If you can see yourself working at Nearmap and feel you have the right level of experience, we invite you to get in touch. 

At Nearmap we welcome and encourage our employees’ uniqueness at all levels across the organization, as such we are proud to be an Equal Opportunity and Affirmative Action employer.

If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or give us a call at 844-463-2762.

Nearmap does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Nearmap employee, location or address. Nearmap is not responsible for any fees related to unsolicited resumes.

All your information will be kept confidential according to EEO guidelines.

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Priority VA is hiring a Remote Part-Time Executive Assistant to a Successful Business Coach/Consultant

Do you find joy in freeing up an executive's time, giving him the space he needs to focus on growing the organization? Do you like working within the leader’s systems and processes?

Our client is a visionary and implementor who is trying to do it all. He is extremely process-driven and wants to continue to work in that space but needs another set of hands to help keep all the balls in the air. He recognizes that he can not do it alone. If this gets you excited, then keep reading. 

This is a part-time, fully remote, 1099-contractor role for 40 hours per month (approximately 10 hours a week), with room to grow, paying $23 per hour.
 

Responsibilities for this role include: 

  • Calendar/scheduling (personal and professional)
  • Email drafts
  • Travel management
  • Follow up & Follow-through
  • Reports
  • Paying invoices & helping to manage the budget
  • Vendor research (price checking)
  • Secret Code: CD
  • Project Management & Initiatives 
  • A plus would be to help with outreach, creating target lists, connection requests, tracking in CRM, calling warm leads, finding podcasts to be on.
     

Tools You’ll need to be successful:

  • Notion 
  • Zoom
  • Google Suite (especially Drive)
  • Discord
  • Slack

The Ideal Candidate will: 

  • Be great at setting up systems and processes, but also be ok with working within ones that are already established
  • Welcome two-way feedback
  • Want to be a thought partner
  • Have excellent communication skills (written and verbal)
  • Know how to take things off the executive’s plate
  • Own their mistakes…we all make them and it is ok, just own it
  • Be Tech-Savvy and comfortable utilizing new technology
  • Will be outcome-driven, not by task
     

If this all sounds like you, we want to hear from you. 

Next Steps:

Fill out your application on this page. Our hiring process has multiple steps, but we promise, we’ll move as quickly as you do!

Be prepared to spend some time on skills assessments, preparation of a short (1-3 minute) video telling us why you’re perfect for this role, and a few rounds of video interviews with our team. 

We can’t wait to meet you!

 

 

#LI-Remote

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Priority VA is hiring a Remote Part-Time Executive Assistant to Co-Founder/Managing Partner

Priority VA is proud to partner with one of the Co-Founders & Managing Partners of a family-owned company, in the construction industry, renowned for its work installing precast concrete pieces for mid-sized to large buildings. Their family atmosphere fosters collaboration and innovation, where contributions and ideas are valued on merit. While the work they do takes skill, focus and is serious business - you can expect some fun along the way.

This leader wears many hats - including one as a mentor. This CEO is primarily focused on strategy, vision, and growth. We are seeking a tech-savvy Executive Assistant to support this hands-on leader with a brand of service that leaves people feeling seen, heard, and cared for.

This is a remote, part-time, 1099 role starting at 40 hours/month (approx 10 hours per week)  with an hourly rate of $23/hr.

The Role

This will be a key role in allowing this devoted businessman to win back hours of his day through proactive support and effective, ongoing updates.

Who You Are:

  • An EA with 2-3 years of direct experience supporting business owners
  • Proficient at managing calendars, email, and file management
  • Accomplished at utilizing technology 
  • Have excellent verbal and written communications in a succinct manner
  • Possess the ability to multi-task and keep this leader doing what he does best - "get business"
  • Secret code: Constructing up!
  • Trust is part of your professional and personal brand

Responsibilities: 

  • Daily check-ins via Zoom Mondays at 8:30 am PT; Tuesday-Friday at 9:30 PT
  • Inbox management (the goal is always inbox zero) 
  • Calendar management
  • Updating Weekly Wins & Losses 

Digital Proficiencies

  • Gmail
  • Zoom
  • Calendar Management
  • TeamWork
  • DropBox

 

#LI-Remote

 

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13d

Executive Assistant

Pineapple CoMiami, FL, USA, Remote
c++

Pineapple Co is hiring a Remote Executive Assistant

Company Description

ABOUT US

Pineapple Product is a fully remote, fast-growing health and beauty company that sells direct-to-consumer products online. Pineapple Product is a parent company of multiple health and beauty brands. Here is a link to our new website for our parent company: https://pineapple.co/  and https://revivalpointlabs.com/ , one of our most popular brands.

We doubled sales in 2020 and are set to increase sales by 3X in 2021. We’re committed to bringing new, innovative products to the market combined with amazing spokespeople who champion natural health and help Americans navigate the sea of conflicting and confusing health info online.

JOIN US!

Join our passionate and growing team of top performers who are at the top of their game, yet reject being chained to a desk. Be rewarded for the quality of the work you deliver instead of the number of hours you clock in front of a computer screen or in an office.

WHERE YOU COME IN

Our company is growing fast toward $100M revenue with goals of $500M in revenue and beyond in the near future. Our entire business is digital, direct-to-consumer e-commerce. We need a well-networked and skilled Affiliate Manager to continue building key relationships in order to support the growth of our business and our future brands. 

Job Description

  • Provide comprehensive support and guidance to the CEO, enabling a high execution of business objectives and goals
  • Checking CEO’s email, archiving email, unsubscribing from newsletters, responding to emails, and following up on emails
  • Complete a wide variety of administrative tasks for the CEO, including managing a highly active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Taking notes from meetings and ensuring action steps are sent to the proper individuals and are followed up on if necessary
  • Help CEO plan twice-annual, in-person company planning retreats
  • Help the CEO contact specific people or generalized roles for consulting help via LinkedIn, Facebook, and Instagram outreach
  • Help CEO with research for marketing, product development, and spokesperson recruitment
  • Monitor other communication channels, including Skype, different inboxes
  • Personal tasks, including:
    • Monitor personal inbox
    • Administrative help with relocation to Florida
    • Manage receipts for company expenses and tax write-offs
    • Compile monthly lists of expenses for write-offs, submit to finance team
    • Helping manage personal finance reports, credit score, and investments
    • Finding, interviewing people to help in the CEO’s personal life (cleaner, electrician, plumber, doctor, etc.)
    • Help to find and book dinner reservations
    • Help to catalog and remember birthdays
    • Occasional assistance with event planning

Qualifications

  • 5+ years experience as an assistant supporting C-Level executives
  • Highly resourceful team player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Experience working in an all-remote role
  • Experience in a CPG, start-up and / or fast-growth entrepreneurial organization (strongly preferred)
  • Ability to work flexible hours, including some nights and weekends as needed
  • Outstanding communication skills, including verbal, written, and presentation and must be able to effectively communicate to internal/external business partners at all levels
  • Experience with Gmail and G-Suite and Google Docs/Sheets/Slides

Additional Information

WHY YOU SHOULD WORK WITH US

  • Work from home - or anywhere in North America!

  • Get paid a competitive salary

  • Work with a team of top performers

  • Get access to $25K in top educational marketing content and certifications

  •  Company pays for consulting and training to grow your career

  •  Week-long company retreats twice per year

  •  Health insurance plans and company contribution

  • 401k

  • PTO

HOURS:

9 am-5 pm Eastern Standard / New York City time zone. Hours are semi-flexible. Occasional nights & weekends. 

JOB TYPE: 

Full-time

PAY:

$90K-$105K

Work Location: Preferably Miami, FL - Fully Remote

This role reports directly to the CEO.

EQUAL EMPLOYMENT OPPORTUNITY:

Pineapple Products strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military, and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable laws by state in the United States.

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Priority VA is hiring a Remote Executive Assistant to a Founder/Managing Partner

Are you a mamma bear and young at heart? Are you fiercely protective, extremely organized, while being energized by growth and learning new things? 

This Executive is a visionary who wants to explore new sales channels. He is driven, passionate, and needs help freeing up his time to do what only he can do. He is fueled by those who have great energy, organization, attitude, and he dreams of an EA who can “just handle it”. If you feel like you have what it takes to close all the loops, knock out barriers, and own your roleAPPLY TODAY!

This is a full-time remote, W2 position for a seasoned Executive Assistant.

The ideal candidate will be proficient in:

  • Email Management 
  • Calendar Management
  • Organization and creating order
  • Simplifying the complex
  • Time Management
  • Managing job postings, outsourcing work on UpWork
  • Managing CRM
  • Creating and Maintaining SOPs
  • Written Communication 
  • Meeting preparation

This isn’t for you if: 

  • You don’t maintain organization in your personal or work life
  • You have never served as an EA to an executive
  • You require a constant or continuous feed of tasks (micromanagement)
  • You do not like to execute or provide follow-through 
  • You find learning new things stressful or overwhelming
  • You lack drive or commitment

  Your Skillset

  • Experienced in Google suite 
  • CRM Experience (QuickBase-will train)
  • Proprietary systems - they will train on the systems needed
  • Excellent written and verbal communication skills

Next Steps:
Fill out your application on this page. Our hiring process has multiple steps, but we promise, we’ll move as quickly as you do!

Be prepared to spend some time on skills assessments, preparation of a short (1-3 minute) video telling us why you’re perfect for this role, and a few rounds of video interviews with our team. 

 

We can’t wait to meet you!

 

#LI-Remote

 

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Technicolor is hiring a Remote Central Production Executive Assistant

Company Description

TO BE ELIGIBLE FOR REMOTE WORK YOU MUST RESIDE IN MONTREAL

This job application remains open even when we don’t have roles available. If you would like to be considered, please apply and we will contact you as soon as we have an opening

At Technicolor, we unite artistry and creativity with technology and innovation to create extraordinary experiences for audiences everywhere. Our award-winning visual effects studios, MPC Film, and MR. X our new Montreal studio MPC Episodic, work with the world’s most imaginative storytellers, to help create out  of this world experiences. Film and Episodic Visual Effects (FEV) is the group which combines these brands to help leverage our knowledge and experience across the globe.

Job Description

The Central Production Executive Assistant will provide support to the senior management teams at Technicolor Creative Studios.  The successful candidate will have strong organizational skills, communication skills, and enjoy customer service and support.  Regular tasks include:

Senior Management Team Support:

  • Support with Systems assistance, raising tickets
  • Ad hoc administrative tasks: Printing, scanning, etc
  • Optimal calendar management: cross-site meetings, time-zone conscientiousness
  • Preparing expense reports using Concur platform
  • Coordinate travel arrangements using Concur platform, upon request.
  • Ad-hoc requests from SMT
  • Work with operations team to support with event organization and restaurant bookings
  • Minutes for regular meeting, as requested
  • Onboarding support for supervisors, producers, and managers
  • Coordinating and execution of plans with necessary departments and Heads for internal visitors: main contact for internal visitors – coordinate with Executive Assistants at other sites to coordinate internal visits.  Communicate action items required by WFP, systems, and operations teams
  • Coordinating and execution of plans with necessary departments and Heads for Client Visits: communicate action items required by WFP, systems, and operations teams
  •  Attendance tracking, upon request
  • Attaining visas and travel documents

Operations Support:

  • Filter SMT requests accordingly to specific operations support
  • Minutes for facilities and operations meetings
  • Assist in Health and Safety Committee management and organization
  • Holiday Report / Kronos tracking
  • Feedback on Systems Support and 'fact-checking' information, at times in onboarding Post-Mortems
  • Ongoing documentation of existing and new processes: Concur, DASH, Onboarding, Accesses, Processes Teams Chat
  • OT Weekend Projection

         __________________________________________________________

L’assistant exécutif pour la production centrale apportera son soutien aux équipes de direction de Technicolor Creative Studios. Le candidat retenu aura de solides compétences organisationnelles, des compétences en communication et appréciera le service et le soutien à la clientèle. Les taches régulières comprennent :

Soutienàl’équipe de direction senior

  • Support avec l’assistance des Systèmes, la collecte de tickets
  • Tâches administratives : impression, numérisation, etc.
  • Gestion optimale du calendrier ; réunions inter-sites, respect des fuseaux horaires
  • Préparation des rapports financiers à l’aide de la plateforme Concur
  • Coordonner les préparatifs de voyage a l’aide de la plateforme Concur, sur demande
  • Demandes par l’équipe de direction
  • Travailler avec l’équipe des opérations pour soutenir l’organisation d’évènements et les réservations de restaurants
  • Prises des notes de réunion, sur demande
  • Support d’intégration pour les superviseurs, les producteurs et les gestionnaires
  • Coordination et exécution des plans avec les départements nécessaires et les chefs pour les visiteurs internes – coordonner avec les assistants exécutifs sur d’autres sites pour coordonner les visites internes. Communiquer les actions requises par le PAM, les systèmes et les équipes opérationnelles
  • Coordination et exécution des plans avec les départements nécessaires et les chefs des visites des clients : communiquer les éléments d’action requis par le PAM, les systèmes et les équipes opérationnelles
  • Suivi des présences, sur demande
  • Obtenir des visas et des documents de voyage

Soutien aux opérations

  • Filtrer les demandes de l’équipe de direction en fonction de la prise en charge d’opérations spécifiques
  • Prises des notes des réunions sur les installations et les opérations
  • Aider à la gestion et à l’organisation du comité de santé et sécurité
  • Rapport de vacances / Suivi Kronos
  • Commentaires sur l’assistance des systèmes et les informations de « vérification des faits », parfois lors de l’intégration des post-mortem
  • Documentation continue des processus existants et nouveaux : Concur, DASH, Onboarding, Accès, Processus Teams Chat
  • Projections du temps supplémentaire leur de week-end

Qualifications

Qualifications:

  • Exceptional commitment to customer service and support
  • Ability to anticipate needs and action tasks proactively
  • Organized and efficient
  • Strong communication skills, oral and written
  • Strong problem-solving skills
  • Ability to work efficiently under tight deadlines and prioritize tasks
  • Strong attention to detail
  • Team player
  • Personable and calm nature
  • Strong knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Bilingual (English and French), oral and written

       __________________________________________________________
 

Les attributs désirent : 

  • Engagement exceptionnel envers le service client et l’assistance
  • Capacité à anticiper les besoins et les taches de manière proactive
  • Organisé et efficace
  • Solides compétences en communication, orale et écrit
  • Solides compétences en résolution de problèmes
  • Capacité à travailler efficacement dans des délais serrés et à hiérarchiser les taches
  • Grande attention aux détails
  • Esprit de collaboration
  • Agréable et calme
  • Solide connaissance de Microsoft Office (Outlook, Word, Excel et PowerPoint)
  • Bilingue (anglais et français), oral et écrit

Additional Information

Please click here to review our privacy notices for job applicants.

If you require assistance applying, please reach out to [email protected] and we'll be happy to assist.

TECHNICOLOR IS AN EQUAL OPPORTUNITY EMPLOYER
Technicolor complies and prohibits against discrimination on the basis of race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state/provincial or local law.

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28d

Part-Time Director of Executive Assistants

5 years of experiencesalesforcec++

Team Delegate, LLC is hiring a Remote Part-Time Director of Executive Assistants

Company Overview:

Team Delegate, LLC, is an executive virtual assistant company. We provide remote administrative assistance for CEOs and entrepreneurs, serving the virtual assistant industry for over 19 years.

Position Summary:

The Director of Executive Assistants will provide guidance to the Executive Virtual Assistants and ensure that they have the necessary resources to be successful in their roles. This is a remote, part-time role – up to 20 hours per week.

Responsibilities:

  • Conduct onboarding orientations
  • Facilitate and lead weekly and monthly check-in meetings
  • Provide guidance in the areas of time management, working proactively, and project management
  • Work closely with the Client Care Specialist to ensure that both the team members and clients develop and maintain a solid working relationship 
  • Conduct account reviews
  • Resolve issues as they arise and escalate when needed 

 

Requirements:

  • 5 years of experience as an Executive Virtual Assistant, experience working for C-suite level leadership strongly preferred 
  • Degree preferred  
  • Five years (5) of previous experience leading a team 
  • Strong leadership skills, including the ability to facilitate and lead meetings 
  • Great technical skills  
  • Three (3) years of project management experience 
  • Experience working within a project management platform – Teamwork Projects would be a plus 
  • Effective communication skills - written and verbal 

 

Note:

  • Please note that this is a 1099 contractor position.
  • You will also need to complete a background check prior to contracting with us.
  • We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
  • For this role, you will need a full home office set-up consisting of the following: 
    • Computer
    • Microsoft Office 365
    • High-speed Internet access
    • Smartphone with e-mail capability
    • Computer with webcam
  • Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

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Team Delegate, LLC is hiring a Remote Part-time Virtual Executive Assistant

Part-time Executive Virtual Assistant to Founder/CEO

Team Delegate, LLC, is seeking a part-time executive virtual assistant for its Founder/CEO. The role will be part-time, 10-20 hours per week to start, but could grow over time. Team Delegate, LLC, is an executive virtual assistant company. We provide remote administrative assistance for CEOs and entrepreneurs, serving the virtual assistant industry for over 19 years.

Responsibilities:

  • Social Media Management
  • Create PowerPoints
  • Update Newsletter Template with content provided
  • Update Blog with content provided
  • Internet Research
  • Calendar Management
  • Create Spreadsheets
  • Assist with webinar set-up

Key Attributes:

  • Must have high digital literacy
  • Be Responsive in a timely fashion
  • Ability to work independently
  • Must work proactively
  • Work in an organized fashion
  • Exhibit excellent written and verbal skills
  • Have a great attitude
  • Strong desire to help others succeed
  • Strong attention to detail
  • A proven system for ensuring accuracy in all work production

Quailitifactions:

  • At least three (3) years of experience in an administrative support role
  • Bachelors degree preferred
  • Available during business hours of 8 a.m. – 5 p.m. Monday through Friday
  • A full home office set-up consisting of the following:
    • Computer
    • Microsoft Office 365
    • High-speed Internet access
    • Smartphone with e-mail capability
    • Computer with webcam

Note:

  • Please note that this is a 1099 contractor position.
  • You will also need to complete a background check prior to contracting with us.
  • We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
  • Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

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Priority VA is hiring a Remote Full-Time Executive Assistant to CEO in the Dental Industry

Are you an experienced Executive Assistant with a positive attitude that naturally keeps your leaders organized and efficient? 

Do your peers revel at your ability to keep spinning plates in the air and coordinate people in an efficient and effective way? Do you have a sense of humor and a great work ethic? Are you experienced managing up? 

If yes, this is the job for you! 

Our client, the CEO of a Dental Management Practice is looking for a Full-Time, mostly remote, Executive Assistant to join their team of superstars.

This is a full-time W2 role with a salary range of $100k base plus Bonus, Insurance, 401(k), PTO.This will be mostly a remote role but they prefer someone in Morris County, New Jersey, or surrounding areas.

Ideal Teammate:

  • May have experience in the Dental Industry
  • Experienced in HR (SHRM)
  • Experienced in Project Management 
  • Heavy travel experience
  • Accountable and Reliable
  • Exceptionally organized and detail-oriented
  • Resourceful and can adapt quickly to change
  • A heavy sense of Follow Through
  • Diligent and Responsible
  • Moves fast and is incredibly agile
  • Creative and has a desire to grow
  • Brings levity and warmth to a room
  • Street smart, and heavy common sense
  • Capable of managing multiple initiatives at one time

Deal Breakers:

  • If you can’t read the room
  • If you aren’t detail-oriented
  • Unable to handle a lot of duties at once
  • Taking things personally
  • Unable to finish tasks to completion
  • Treating others like a number instead of a person
  • Lacking a sense of humor
  • If you are not a very patient person
  • Looking at the glass half-empty
  • If you are not ok managing personal tasks for your executive

Tech Stack and Fluencies

  • Excel
  • MS Teams
  • SHRM certification is a plus
  • Project Management certification is a plus
  • Exceptional Phone Etiquette
  • Exceptional Email Etiquette

The role requiresat least 5 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

 

 

#LI-Remote

 

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Priority VA is hiring a Remote Full-Time Executive Assistant to Two Executives across TimeZones

Do you have experience supporting multiple executives in opposite time zones? Do you have a Scrappy Start-Up mentality? Would you describe yourself to be like “Radar” from MASH? Are you right and left-brained: Creative AND very tactical and organized? Do you enjoy thinking abstractly? And take pride in being around something that is great and enabling great people to be the best version of themselves? 

If you believe that no task is too big or too small, keep reading:

This is a full-time W2 role starting at $73-90k, Health Insurance, PTO, Stock Options. Preferably located in the Mountain or Central Timezones.

Ideal Teammate:

  • Confident in Time Zone translation
  • Confident and Independent 
  • Knows how to be the right (and left) hand of executives
  • Accountable and Reliable
  • Exceptionally organized
  • Resourceful and can adapt quickly to change
  • A heavy sense of Follow Through
  • Diligent and Responsible
  • Proactive, NOT reactive
  • Moves fast and is incredibly agile
  • Collaborative and forward-thinking
  • Brings levity and warmth to a room
  • Scrappy Start-up Mentality`
  • Capable of managing multiple initiatives at one time

Responsibilities:

  • Calendar/Scheduling Management
  • Meeting minutes/Follow-up
  • Event planning
  • Some personal tasks
  • Guardian/Gatekeeper
  • Booking travel

Deal Breakers:

  • If you can’t read the room
  • If you aren’t detail-oriented
  • You lack creativity and confidence in your role
  • Unable to handle a lot of duties at once
  • Taking things personally
  • Unable to finish tasks to completion
  • Treating others like a number instead of a person
  • Lacking a sense of humor
  • Looking at the glass half-empty

Tech Stack and Fluencies

  • Asana Proficient
  • Google Suite
  • Excellent Drive management skills
  • Slack
  • Salesforce preferred
  • Exceptional Email/phone Etiquette

The role requiresat least 7 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

 

#LI-Remote

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+30d

Executive Assistant-New York City

Lab49New York, NY, USA, Remote
salesforcec++

Lab49 is hiring a Remote Executive Assistant-New York City

Company Description

We are looking for an Executive Assistant to support a C Level Executive at Business Analytics Software Company in New York City. This position is a hybrid role and we would like to person to work in the office 3 days per work and the other days from home. 

 

The Company helps enterprises around the world move faster, work smarter, and lead the way forward with an end-to-end solution for getting value out of data. A Gartner Magic Quadrant Leader for 11 years in a row! Our platform is the only one on the market that allows for open-ended, curiosity-driven exploration, giving everyone – at any skill level – the ability to make real discoveries that lead to real outcomes and transformative changes. We are a Values-Driven organization, operating over 100 countries with 45,000 customers around the world. If you think we are interesting, please read on – we may be looking for you!

Job Description

 

How you will spend your time as our next Executive Assistant

  • Support the Executive and assist in coordinating the Sales operational calendar
  • Work in a fast-paced environment and use a wide range of skills and knowledge of organizational policies and procedures to get tasks completed
  • Organizing meetings, including scheduling, sending reminders, and managing catering when necessary
  • Manage executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
  • Coordinate weekly/quarterly team meeting agendas
  • Coordinate domestic and international travel.
  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
  • Assist with projects across global sales organization as needed

You will be successful if you are

  • Self-driven and results-oriented with a strong will to succeed
  • A naturally organized person with determination to deliver excellence
  • World-class organizational and multi-tasking skills – strong project management capability
  • Proactive and flexible
  • Team oriented
  • Customer-focused
  • Strong initiative and ability to work independently

    Location/Mobility

    USA – New York City - Hybrid

       

      Qualifications

      You will thrive if you have

      • A strong ability to communicate confidently, both written and verbally, and build strong relationships at all levels, both internally and externally
      • Experience working in a fast-paced environment
      • Excellent interpersonal skills, business judgment, superior work ethic, dynamic and highly team-oriented, and able to work efficiently with cross-functional teams
      • Sound judgment, high integrity, and ability to maintain strict confidential information
      • Ability to treat confidential information with appropriate discretion
      • Exceptional attention to detail
      • Ability to work effectively with minimal supervision; resourceful
      • Time management and ability to meet deadlines
      • Ability to manage multiple priorities and shifting demands with a good attitude
      • Excellent verbal and written communication skills
      • Strong organizational skills and ability to multitask
      • Problem-solving and decision-making skills
      • Ability to act as gatekeeper and escalate relevant information to executives as needed
      • Proficiency in Microsoft Office Suite, PowerPoint, MS Teams, Concur, and Salesforce systems
      • Experience working across global geo’s
      • A Bachelor’s Degree or equivalent work experience

      Location/Mobility

      USA – New York City

      Additional Information

      All candidate information will be kept confidential according to EEO guidelines.

      Priority VA is hiring a Remote Part-Time Executive Assistant to a Nutritional Focused Entrepreneur

      Do you gain immense satisfaction as an Executive Assistant when you are able to effectively and efficiently manage hectic and complex schedules?

      We have an exciting opportunity for an EA that is looking to work with an incredibly accomplished entrepreneur that is starting their own brand and needs support on both a personal and professional level. This leader is passionate about providing nutritional education in all communities including the military, and LGBTQIA.

      This EA needs to beon pointand experienced in what it takes to effectively manage multiple calendars while maintaining constant communication with your leader. You don’t let things fall through the cracks, and if they do you are the first to own a mistake. 

      You have to have a strong sense of collaboration to excel in this role. You wouldn’t be working with a leader that doesn’t want the highlighted version of things, but rather wants to be part of the process. This leader wants to see the cracks so they can be part of the filling process.

      You won’t be on an island in this position, but you can’t lack initiative either.

      If you are an empathetic, caring, and highly competent Executive Assistant, we want to hear from you!

       

      This is a part-time, fully remote, 1099 Contractor role paying $23/hour for 20 hours a week

      Ideal Teammate:

      • Emotionally Intelligent and Diligent
      • Accountable and Reliable
      • Preserves through chaos, but knows when to ask questions
      • Resourceful and a Thorough Communicator
      • Proficient in providing multiple solutions when problems arise
      • Eager to Collaborate without taking edits personally
      • Experienced in Optimizing a Leader’s Time
      • Social Media/Marketing experience a plus

      Responsibilities:

      • Email Management
      • Calendar and Schedule Management
      • Managing communication between internal teams and vendors
      • Some personal tasks (scheduling personal travel and appointments)
      • Creation and Management of CRM for company
      • Act as a Guardian of her time

      Deal Breakers:

      • If Project Management feels overwhelming to you
      • If taking the lead isn’t your thing when it comes to tasks
      • If you are easily flustered
      • You don’t know the secret code is AN
      • Taking things personally
      • Unable to finish tasks to completion
      • If you are NOT diversity minded

      Tech Stack and Fluencies

      • CRM Platforms
      • Asana
      • Slack
      • G-Suite
      • Exceptional Email Etiquette

      The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

      We can’t wait to meet you!

       

      #LI-Remote

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      Apply for this job

      Priority VA is hiring a Remote Part-Time Executive Assistant to Focused Leader

      If you are a confident, capable Executive Assistant with a track record of being able to triage problems for a busy Executive, and who isn’t afraid to jump in on behalf of your leader - this is a great opportunity for you.

      Our client’s current EA is looking to retire, and they are looking for an incredible replacement that meets and exceeds expectations constantly, while still maintaining consistency and always showing up with 100 percent effort to support this Executive both professionally and personally. 

      The EA who will excel with this leader won’t be afraid to dig in and is intrinsically motivated by bettering themselves with reading and constant self-improvement. 

      If you are ultra proficient in email and calendar management, you will have an immediate impact on this Executive’s life. They are looking for someone to help them optimize both their time and their databases. You need to be able to speak professionally with clients, and you can’t be shy about learning a new tech stack. 

      If you value communication and transparency and are able to keep up with a high-functioning Executive, you will be a great fit with this leader. 

      This is a remote, part-time 1099 Contractor role paying $23/hour for 20 hours a week, with the potential to grow to full-time W2, preferably in the Knoxville, TN area or willing to work ET hours. 

      Ideal Teammate:

      • Emotionally Intelligent, and can scale conversations accordingly
      • Accountable and Reliable
      • Exceptionally organized and resourceful
      • Diligent and growth-minded
      • Has a passion for learning and reading
      • Stewardship Mindset
      • Experienced in Optimizing a Leader’s Time
      • Perseveres through the chaos, and knows when to ask for help
      • Knows the secret code JD
      • Willing to say “No” and explain “Why”
      • Has some experience in the financial industry
      • **Experienced supporting a client remotely

      Responsibilities:

      • Email Flow Management
      • Calendar and Scheduling Management
      • Manage International and Domestic Travel
      • Data Entry / Cleanup and Contact Record management
      • Communicating with Clients and Partners
      • Manage Processes and Timelines
      • Some personal tasks for the Leader and his family (managing appointments, calls, events, etc.)

      Deal Breakers:

      • If you can’t read the room
      • If you aren’t detail-oriented
      • If you are easily flustered
      • Taking things personally
      • Unable to finish tasks to completion
      • Treating others like a number instead of a person

      Tech Stack and Fluencies

      • Zoho
      • Outlook Ninja (Non-negotiable)
      • Google Ninja (Non-negotiable 
      • SaneBox
      • Adobe PDF
      • Teams
      • Dashlane
      • MAC/Apple (required)
      • PM Tools

      The role requiresat least 5 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

      We can’t wait to meet you!

       

       

      #LI-Remote

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      Finn Partners is hiring a Remote Assistant Account Executive - Luxury Travel PR Agency (NY)

      Assistant Account Executive - Luxury Travel PR Agency (NY)

      FINN’s Travel public relations practice is looking for Assistant Account Executives to join our expanding PR team that focuses on clients and brands in luxury travel, hospitality, wellness, and lifestyle with a portfolio of clients ranging from iconic independent properties to major hospitality groups and one-of-a-kind wellness retreats.   We develop enviable connections and maintain rewarding relationships across print, broadcast, and digital media, as well as within the industries we service.

      Finn Partners is an award-winning global public relations and integrated marketing agency.  The position is located in our New York Maverick luxury travel public relations and digital team and we seek applicants who already reside in that metropolitan area. The role can be 100% onsite work in the NY Office, or, can be a hybrid of sometimes working onsite in the NY Office and sometimes working from your home in the NYC metropolitan area - whichever the candidate chooses. 

      The AAE will proactively develop media relationships to garner impressive placements in national, regional, trade media (print, broadcast and online).  We require someone who is a quick learner, rapidly executes tasks effectively, loves to multi-task, is detail oriented, enjoys working in a fast-paced environment, and who is able to travel to client locations, participate in press trips and attend client events as needed.  The AAEs must have a passion for the luxury travel and the hospitality industry, enjoy proactively reading and researching trends within the field, and have a knowledge of social media for use in client engagement.  At Finn Partners, an AAE also assists in researching and analyzing issues relevant to the client in supporting day-to-day public relations account activities and administration.  We encourage every team member to excel, and fast track, by impressing us with capabilities above the norm.  

      Responsibilities:

      • Support team members by handling daily account activities including client correspondence.
      • Answer media lead inquiries, develop pitches and work with targeted media on story development.  Serve as the daily contact person for media and Travel PR clients. Handle standard media requests, maintain strong media relationships, and create and update media lists.
      • Write and distribute basic materials including pitch letters, news releases, press releases, backgrounders, fact sheets, bios, newsletters, prepared remarks and program elements.
      • Research and monitor client’s business and industry to maintain a current knowledge base.
      • Assist in account administration duties such as client account activity reports. Prepare meeting agendas and meeting notes.
      • Assist in research and preparation for new business pitches.
      • Coordinate production and distribution of material with internal service departments to create print and video products.
      • Organize and implement events and promotions for the client.
      • Represent client at events or trade shows.
      • Proactively develop relationships with external audiences (media, third party constituencies, etc.) to convey the client’s message.
      • Assist in the mentorship and coaching of department Interns.
      • Contribute to the success of FINN Partners Travel & Lifestyle division

      Requirements:

      • A bachelor's degree in PR, Communications, Marketing, English or related field.
      • Prior PR agency work experience, or PR / Communications/ Journalism internship experience.
      • Experience working with traditional and social media strategies and campaigns.
      • Strong project management skills managing concurrent multiple projects.
      • Strong oral and written communication skills (including PR writing and editing skills).
      • Must be detail-oriented, organized, self-motivated, focused on achievement, a team player, professional/polished, enthusiastic, service-oriented, and eager to learn. 
      • Strong ability to thrive in a fast-paced environment, effectively multi-tasking and delivering required results by deadlines.
      • Must be able to travel for business as required by the dept., in accordance with Finn Partners policy.
      • Experience using all Microsoft Office products.
      • Prior experience in travel/tourism public relations is a huge plus but not required.

       

      #LI-KM1

       

      To Apply:

      Please upload your resume, upload your cover letter detailing your luxury travel public relations prior work experience, and indicate your desired salary in $US Dollars.  While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.

       

      About Finn Partners:

      Finn Partners was launched in 2011 to realize Peter Finn's vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. Finn Partners specializes in the full spectrum of communications services, including digital and social media. Practice areas include arts, consumer lifestyle & sports, corporate social responsibility, education, health, manufacturing, technology, travel, and public affairs.

      We are entrepreneurial-minded, global, and focused on integrated programs that bring to life the world-changing technologies, products, and services of our client partners.

      Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for our employees to conduct career-meaningful work in a creative, fast-paced, collaborative, and fun environment. We "work hard and play nice".

      Headquartered in New York City, the agency has 850+ employees, with offices in cities around the world, including Boston, Chicago, Detroit, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Francisco, Seattle, Shanghai, Singapore, and Washington D.C.

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      +30d

      Executive Assistant (m/f/d)

      EnapterSaerbeck | Pisa, Italy | Remote, DE

      Enapter is hiring a Remote Executive Assistant (m/f/d)

      Enapter is a unique, fast growing and award-winning electrolyser manufacturer on a mission to replace fossil fuels with green hydrogen. We’re a big international team, driven and united by a common vision and guided by our core principles – urgency, simplicity and transparency. To learn about our plan to help flip global warming, please read the Enapter Whitepaper. If it thrills you as much as it thrills us, this position might be for you. 

      We’re looking for a new addition to the team to work very closely with our executive management team, supporting them in disrupting the status quo with green hydrogen. If you like working and connecting with people, believe in green hydrogen and share a passion for building a better world, this role has your name on it!

      Your tasks:

      • Support the executive management in their daily routines by keeping an overview and ensuring that they always have all the relevant information at their fingertips
      • Reading and analyzing letters, agendas, emails and determining significance; taking action in a timely manner.
      • Organise, prepare for and follow-up on appointments, e.g., events, workshops, internal and external meetings
      • Book and arrange travel, transport, and accommodation
      • Answer and route incoming calls

      Your profile:

      • First things first: Enthusiasm for the part green hydrogen will play in tomorrow's world and Enapter's role in it
      • Experience in executive assistance (preferably in a fast-growing environment)
      • An eye for detail and an ability to keep people on track
      • Excellent organizational and time management skills
      • Proficiency with common office software
      • Business fluency in German and English
      • Getting-things-done mentality
      • Quick comprehension

      * You don't meet all the requirements listed, but you like the tasks and the working environment and think you are up to the challenges? Then get in touch anyway and tell us why. We look forward to hearing from you!

      We offer:

      • The opportunity to help shape the future of energy in one of the most dynamic companies in the hydrogen industry
      • A market-oriented compensation package
      • Lots of responsibility and creative freedom
      • Truly flat hierarchies and great, green colleagues

      We know that diverse groups drive progress faster. Asa company with focus on R&D, this is particularly important to us and why we embrace and celebrate diversity. We explicitly welcome any application that brings additional perspectives to Enapter. So, if you believe that you can draw from your unique background and experiences to add new perspectives to our team, please tell us about this. We look forward to hearing from you!

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      +30d

      Executive Assistant to CEO

      Amador Staffing ConsultantsHumble Westfield Rd, Houston, TX 77066, USA, Remote
      Bachelor's degreec++

      Amador Staffing Consultants is hiring a Remote Executive Assistant to CEO

      Company Description

      Our client is a rapidly growing, Houston, TX based, e-commerce company specializing in manufacturing and retailing chic modern furniture. They wholesale and retail their brands on a variety of online platforms. The majority of the business is direct-to-consumer and ship proprietary products from 3 warehouses in the United States.

      Founded in 2017, the business has averaged over +200% growth per year and plan to continue exponential strong growth while building a company that makes a positive impact by delivering outstanding service and products to consumers.

        Job Description

        Seeking a dynamic Senior Executive Assistant providing high-level administrative support for the CEO & COO. This includes complex and highly sensitive duties which require perseverance and critical thinking. Must thrive in fast paced environment, be highly organized, and detail oriented with the ability to work under pressure with competing priorities.

        Responsibilities:

        • Must be a problem solving, go-getter.
        • Arrange calls, meetings and organize the schedule of CEO & COO.
        • Trusted with complex duties and sensitive information.
        • Take detailed notes in meetings and provide suggestions for growth and cost savings.
        • Run errands and come up with outside the box solutions for problems.
        • Produce reports and presentations for executive team.
        • Maintain and order supplies for offices and warehouse.

        Qualifications

        • Bachelor's Degree in Business or related field
        • 5 Years of high-level administrative support for C-Suite Executive
        • Experience managing complex calendar for two busy senior executives, avoiding conflicts and minimizing downtime
        • Previous experience as a manager, executive assistant, administrative assistant, or in other related fields a big plus
        • Ability to work independently in a growing, dynamic, fast-paced environment with extensive multi-tasking demands.
        • Outstanding verbal and written communication skills
        • Highly proficient in Microsoft Office with expertise in Excel.

        Additional Information

            Review of resumes is ongoing and the position will be open until filled. Qualified candidates will be contacted for an interview. No unsolicited phone calls, please. We appreciate your interest.

            Interested candidates, please submit your resume and cover letter with confidence!

            • Job Type: Full time w/Benefits or 1099 Contract
            • Salary: $55k - $65k per year
            • Benefits: Healthcare and Dental 
            • Work Location: Remote / Travel
            • Prefer Candidates Located in the Houston, TX area

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            +30d

            Executive Assistant to Bosch Service Solutions India Head

            Bosch GroupElectronic City Phase I, Electronics City Phase 1, Electronic City, Bengaluru, Karnataka 560100, India, Remote

            Bosch Group is hiring a Remote Executive Assistant to Bosch Service Solutions India Head

            Company Description

            Robert Bosch Engineering and Business Solutions Private Limited (RBEI), is a 100% owned subsidiary of Robert Bosch GmbH, one of the world’s leading global supplier of technology and services, offering end to end engineering, IT and Business solutions.

            Bosch Services Solutions (SO) in India is responsible for SO business from India. We provide Business Services for Bosch Globally and also Mobility , Monitoring and Customer experience solutions and services to other companies.

            Job Description

            Overall responsibility:

            The OFE role reports to Bosch Service Solutions India Head . the role involves 

            • Supporting practice head and management team to develop and execute the business unit strategy 
            • Drive/ Participate cross functional teams within practice and across organisation as part of the key strategic initiatives 
            • Support with business related reports (Financial, Business etc.) by working with commercial function.
            • Improve management tracking and reporting with digitalization
            • Ensure yearly calendar is published and executed as planned (Business review, Goal definition, deployment, Quality, HR related etc..) -run monthly status review along with department managers and commercial functions
            • Plan and orchestrate meetings/workshops among management team and drive the outcomes
            • Manage practice initiatives with different teams (eg. communication desk, tracking SO strategic tasks, HR interventions etc.,)

            Business and strategic responsibility

            • Assisting practice head in all Business related activities and consult for Technology and Business trends
            • Develop reports and market analysis for relevant service lines , provide strategic inputs to managers
            • Strategize and manage resource management topics as per PUL and targets
            • Support in preparation data for decision making  (Future proofing, Scenario planning, trend analysis, talent pool)

            Interfaces and influencing.

            • Plan and organise practice wide new initiatives to foster collaboration ,business development and innovation 
            • Plan and coordinate agenda for senior management visits
            • Meeting Protocol preparations and circulation for key strategic meetings
            • Tracking of Open Points to Closure from Management meetings

            External & Internal communications

            • Support Internal & External brand building initiatives 
            • SPOC to business unit head office and other functions of organisation for smooth functioning

            Foster open communication culture, with participation across all levels

              Qualifications

              • MBA in sales or finance domain with 2-3 years experience
              • Experience working in service domain is an added advantage
              • Ability to work with abstract requirement
              • Proactive, Structured, Analytical, good interpersonal competency and ability to work across hierarchy
              • Positive mindset and do not hesitate to question the status quo
              • Excellent written and spoken communication skills
              • Team work – contributing and getting things done

              Additional Information

              • Experience in Services domain , knowledge of business models with experience in working with delivery teams to co-ordinate for RFQs as needed
              • Ability of converse in German is an added advantage
              • Interest to learn new technology and support delivery heads to identify new trends 

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              Priority VA is hiring a Remote Part-Time Executive Assistant to a Seasoned Entrepreneur

              Do you gain immense satisfaction as an Executive Assistant when you are able to effectively and efficiently manage hectic and complex schedules?

              We have an exciting opportunity for an EA that is looking to work with an incredibly accomplished entrepreneur that is starting their own brand and needs support on both a personal and professional level.

              This EA needs to beon pointand experienced in what it takes to effectively manage multiple calendars while maintaining constant communication with your leader. You don’t let things fall through the cracks, and if they do you are the first to own a mistake. 

              You have to have a strong sense of collaboration to excel in this role. You wouldn’t be working with a leader that doesn’t want the highlighted version of things, but rather wants to be part of the process. This leader wants to see the cracks so they can be part of the filling process.

              You won’t be on an island in this position, but you can’t lack initiative either.

              If you are an empathetic, caring, and highly competent Executive Assistant, we want to hear from you!

               

              This is a part-time 1099 Contractor role paying $23/hour for 20 hours a week

              Ideal Teammate:

              • Emotionally Intelligent and Diligent
              • Accountable and Reliable
              • Preserves through chaos, but knows when to ask questions
              • Resourceful and a Thorough Communicator
              • Proficient in providing multiple solutions when problems arise
              • Eager to Collaborate without taking edits personally
              • Experienced in Optimizing a Leader’s Time

              Responsibilities:

              • Email Management
              • Calendar and Schedule Management
              • Managing communication between internal teams and vendors
              • Some personal tasks (scheduling personal travel and appointments)
              • Creation and Management of CRM for company
              • Act as a Guardian of her time

              Deal Breakers:

              • If Project Management feels overwhelming to you
              • If taking the lead isn’t your thing when it comes to tasks
              • If you are easily flustered
              • You don’t know the secret code is AN
              • Taking things personally
              • Unable to finish tasks to completion
              • Treating others like a number instead of a person

              Tech Stack and Fluencies

              • CRM Platforms
              • Asana
              • Slack
              • G-Suite
              • Exceptional Email Etiquette

              The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

              We can’t wait to meet you!

               

              #LI-Remote

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              Priority VA is hiring a Remote Part-Time Executive Assistant to Accountant

              Are you a guardian of time? Is the most valued part of your role as an Executive Assistant that you are able to protect and provide a level of security for your leader? 


              If so, keep reading.

              We need a numbers-minded EA with experience in the accounting industry, and you must have experience with tools like Carbon Liscio. If you are able to couple those industry skills with the innate ability to be a protector and guardian of your Executive’s time, this is the role for you.

              Our client is looking to work with an EA that does what they say they will do. This will include managing client schedules, being relationship-based, and understanding the importance of follow-through.

              If you enjoy the small business culture, and in turn have the ability to wear different hats if needed, we highly encourage you to apply. 

              This is a part-time 1099 Contractor role paying $23/hour for 10 hours a week. 

              Ideal Teammate:

              • Emotionally Intelligent and Diligent
              • Accountable and Reliable
              • Familiar and already embedded in the Accounting space
              • Exceptionally organized and resourceful
              • Has a passion for learning and reading
              • Versed in Content Mining
              • Makes their Clients feel like a priority instead of a task
              • Experienced in Optimizing a Leader’s Time

              Responsibilities:

              • Email Management
              • Calendar and Content Schedule Management
              • Mining Content
              • Newsletters and Blog Posts
              • Manage Content Timelines
              • Act as a Guardian of her time

              Deal Breakers:

              • If planning ahead, or Project Management feels overwhelming to you
              • If you aren’t detail-oriented
              • You don't know the secret code is AT
              • If you are easily flustered
              • Taking things personally
              • Unable to finish tasks to completion
              • Treating others like a number instead of a person

              Tech Stack and Fluencies

              • Carbon Liscio
              • G-Suite
              • Exceptional Email Etiquette

              The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

              We can’t wait to meet you!

               

               

              #LI-Remote

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              +30d

              (Remote) Agile Executive Assistant

              Sugatan.ioMexico City, MX Remote
              2 years of experienceagileslackscrum

              Sugatan.io is hiring a Remote (Remote) Agile Executive Assistant

              Dear Builders, Rule-Breakers & Adventurers: WE WANT YOU

              Here at Sugatan, we believe in co-creating with passionate builders who love building something extraordinary out of nothing purely driven by the love of our crafts.

              It all started with a ludicrous question. How can we turn $1 into $3? Through the relentless pursuit of the answer, we’ve since turned $62 million into $180 million to date, empowering humans, communities & movements throughout our journey.

              The Sugatan culture is all about cultivating unique experiences collectively as a superorganism as we face a multitude of challenges together whilst profits are reinvested back into funding exciting projects we love.

              It’s a self-evolving, self-realizing organization that paves the path for others to follow.

              So are you ready to step up and step into your element? Walk with us.

              ABOUT THE POSITION:

              Work within a fast-paced, ambitious marketing team that has driven a beauty brand’s growth 6x this year alone.

              Working together with the Scrum Master, you’re going to be working with a cross-functional, cross-continental remote team consisting of Media Buyers, Copywriters, Video Producers, Graphic Designers, Email Strategists, Developers, Brand Strategists & Influencer Marketing Strategists.

              You are resilient in your conquest to support a safe environment for fast experimentation, making mistakes, and are capable of bouncing back in the face of stress, adversity, or change and create empathetic environments. As an assistant, it’s important to understand that you will need to be available during your determined hours, and in case of emergencies, you’re flexible and can hop in to take care of the situation.

              You’ll be learning as you go, from our Scrum Master and performance team, so you should be prepared to learn and embrace new skills. Last (but not least) you are a collaborative team player, ready to co-create values and knowledge.

              Responsible for:

              • Execution of the Marketing Calendar
              • Clarifying and implementing priorities when not everything can be done at once - both with regard to time and scope
              • Protects, guides maintains, & enforces the Agile Framework alongside the Scrum Master
              • Supports Scrum Master in all the aspects of weekly Scrums
              • Supports Scrum Master in all the aspects of weekly Scrums
              • Facilitate Sprint Planning meetings, daily scrums, sprint retrospectives
              • Optimizes the Agile Framework based on the custom needs of the team/stakeholder/customer relationship
              • Follow data measurement and analysis processes
              • Help to implement & execute communication flows to keep all international, remote team members aligned with day-to-day changes on a frequent basis
              • Create Google Slides as a facilitation tool during Team Meetings
              • Removes obstacles/impediments that block speedy execution & delivery
              • Navigating through multiple layers of organizational complexity

              Requirements/Qualifications:

              • Minimum 2 years of experience as an assistant manager or Project Management in the Digital Space
              • (Ideally) Working with eCommerce
              • Has intermediate to advanced experience level with Asana
              • Experience with the following: Google Calendar, Zoom Management, Slack Management, Google Drive Suite (Word, Excel, Slide)
              • High-energy, outgoing, can-do personality, ability to prioritize and triage real-time demands of ongoing marketing projects, campaigns and company initiatives.
              • You tend to organize on your down-time because you’re a highly organized individual
              • You have a track record of leading a team to hit deadlines in a fast-paced, dynamic environment
              • Fluent verbal and written command of the English language

              Benefits:

              Here at Sugatan, we offer you a very comfortable life that comprises of such things as:

              • Ability to grow & develop yourself at the speed you like & do that with a group of an amazing, like-minded team
              • Fully remote & fully flexible working schedule. Work in Colombia, work in Bali, work in Italy - wherever your self-being feels the happiest
              • Potential to unlock a bonus pool based on performance
              • Grow into a SCRUM Master for your own clients

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