Executive Assistant Remote Jobs

20 Results

Team Delegate, LLC is hiring a Remote Virtual Executive Assistant

Virtual Executive Assistant - Team Delegate, LLC - Career Page { "@context": "http:\

See more jobs at Team Delegate, LLC

Apply for this job

Virtual Staff is hiring a Remote Executive & Personal Assistant

Our client is an Advisory Service and act as a Virtual CFO supporting SMEs in growth activities and project management.

They are now looking to hire an Executive & Personal Assistant to

Job Responsibilities:

Research and Market Analysis:

  • Industry Insights:Conduct research on industry trends, competitors, and emerging technologies.
  • Market Reports: Compile data for market analysis, competitor benchmarking, and strategic planning.

Expense Management:

  • Light Accounting
  • Receipt Tracking:Collect and organize receipts for business expenses.
  • Expense Reports: Prepare accurate expense reports, ensuring compliance with company policies.

Database Creation and Management:

  • Assistance with Lead Generation
  • Contact Lists:Maintain up-to-date contact lists for business and personal contacts.
  • CRM Updates:Update customer relationship management (CRM) systems with relevant information.

Document Preparation:

  • Reports and Presentations:Create, format, and proofread documents, reports, and presentations.
  • Data Compilation:Gather data from various sources and organize it into usable formats.

Basic Marketing Research:

  • Keyword research

Personal Errands:

  • Personal Shopping:Purchase gifts, supplies, or household items as requested.
  • Appointments:Schedule personal appointments (e.g., doctor visits, haircuts).
  • Bachelor's degree holder.
  • Minimum of 2 years of experience as an Executive Assistant or Personal Assistant role.
  • Good understanding of accounting principles and practices.
  • Intermediate proficiency in Microsoft Office and Google Workspace applications.
  • Good skills in QuickBooks and/or Xero.
  • Ability to work with AI tools or a willingness to learn.
  • Strong negotiation skills.
  • Highly resourceful and creative problem solver.
  • ​Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Part-time job
  • HMO
  • Paid leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rata)

See more jobs at Virtual Staff

Apply for this job

8d

Executive Assistant

Egon ZehnderAtlanta,Georgia,United States, Remote Hybrid

Egon Zehnder is hiring a Remote Executive Assistant

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

 

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.

What You’ll Do

Administrative

•          Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.

•          Manage complex calendars and prioritize meetings/calls as needed.

•          Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.

•          Process expense reimbursements for consultants and candidates.

•          Compose, prepare, and edit confidential correspondence.

•          Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.

•          Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.

•          Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.

Search Coordination

•          Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.

•          Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.

•          Take a proactive approach to assist with various client needs during a consultant’s absence.

•          Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.

•          Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.

•          Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.

•          Assist accounting department with billing, client invoicing, and receivables.

•          Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.

 

Business Development

•          In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.

•          Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.

What We’re Looking For

·         Bachelor’s degree preferred

·         A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.

·         Organized multi-tasker:able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.

·         Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.  

·         Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.

·         Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.

·         Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. 

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives:

 

-          B@EZ - Blacks at Egon Zehnder

-          LGBTQ+ at Egon Zehnder

-          HOLA – Hispanic / LatinX Organization for Leadership Advancement

 

We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation.

 

Benefits

  • Hybrid work model: 50% in office / 50% remote* (Tuesdays/Wednesdays/Thursdays)
  • 401k – company match and additional discretionary employer contribution
  • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
  • Employee Assistant program (EAP)
  • Paid parental leave
  • Personal Time Off – paid vacation, sick time, volunteer days
  • Paid holidays including week off between Christmas and New Year’s

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees.

 

Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C.

 

*At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder United States is operating under a hybrid model which requires all U.S. employees, in all positions, to work in-person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned. U.S. employees can work remotely during the remaining days of the month. The policy is subject to change by Egon Zehnder at any time.

 

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit:https://www.egonzehnder.com/diversity-initiatives.

See more jobs at Egon Zehnder

Apply for this job

8d

Executive Assistant

Egon ZehnderChicago,Illinois,United States, Remote Hybrid

Egon Zehnder is hiring a Remote Executive Assistant

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

 

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.

What You’ll Do

Administrative

•          Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.

•          Manage complex calendars and prioritize meetings/calls as needed.

•          Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.

•          Process expense reimbursements for consultants and candidates.

•          Compose, prepare, and edit confidential correspondence.

•          Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.

•          Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.

•          Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.

Search Coordination

•          Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.

•          Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.

•          Take a proactive approach to assist with various client needs during a consultant’s absence.

•          Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.

•          Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.

•          Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.

•          Assist accounting department with billing, client invoicing, and receivables.

•          Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.

 

Business Development

•          In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.

•          Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.

What We’re Looking For

·         Bachelor’s degree preferred

·         A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.

·         Organized multi-tasker:able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.

·         Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.  

·         Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.

·         Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.

·         Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. 

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives:

 

-          B@EZ - Blacks at Egon Zehnder

-          LGBTQ+ at Egon Zehnder

-          HOLA – Hispanic / LatinX Organization for Leadership Advancement

 

We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation.

 

Benefits

  • Hybrid work model: 50% in office / 50% remote* (Tuesdays/Wednesdays/Thursdays)
  • 401k – company match and additional discretionary employer contribution
  • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
  • Employee Assistant program (EAP)
  • Paid parental leave
  • Personal Time Off – paid vacation, sick time, volunteer days
  • Paid holidays including week off between Christmas and New Year’s

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees.

 

Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C.

 

*At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder United States is operating under a hybrid model which requires all U.S. employees, in all positions, to work in-person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned. U.S. employees can work remotely during the remaining days of the month. The policy is subject to change by Egon Zehnder at any time.

 

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit:https://www.egonzehnder.com/diversity-initiatives.

See more jobs at Egon Zehnder

Apply for this job

16d

Executive Assistant

Purple WiFiManchester,England,United Kingdom, Remote Hybrid

Purple WiFi is hiring a Remote Executive Assistant

Description - what is the role?

We’re looking for a highly motivated and proactive Executive Assistant to provide seamless support to our CEO (UK based) and CRO (Chicago based), as well as providing ad hoc support to the wider Executive team.

Why join Purple?

Our values are at the heart of what we do and we’re all about getting the job done whilst having fun with no BS and no politics. We’re all about development, and embedded within the business is the value of know your stuff, keep learning, which means we support our people to continuously develop their knowledge and skills. You really won’t regret taking the next step in your career by helping turn the world Purple!

What you will do

  • Executive Support: You'll be the primary point of contact for our CEO and CRO, managing their complex diaries, coordinating global travel arrangements, managing expenses and ensuring they are always prepared for meetings and events.  You’ll also assist with any ad-hoc support to the CEO as needed.
  • Diary Management: Expertly manage the diaries of our CEO and CRO across multiple time zones, anticipating needs and proactively resolving scheduling conflicts.  
  • Travel & Logistics: Coordinate international travel arrangements, including flights, accommodation, visas and itineraries. 
  • Inbox Management: You'll expertly manage the inboxes of our CEO and CRO, flagging urgent matters, drafting correspondence, and ensuring nothing falls through the cracks. 
  • Meeting & Event Coordination: From Board meetings to Quarterly Planning sessions, you'll ensure every event runs without a hitch. This includes agenda creation, preparing pre-read materials, and coordinating logistics.
  • Executive Team Support: You'll provide ad hoc project support to the wider Executive Team, assisting with presentations, research, and administrative tasks. 


Who you are

  • Experienced and Proactive: You have solid experience working remotely or in a hybrid role as an Executive Assistant, ideally within a global tech or fast-growth environment.
  • Tech-savvy: You’re comfortable working with various technology platforms and tools, ideally with experience working with Google Workspace
  • Exceptional communicator: You have excellent written and verbal communication skills, with the ability to adapt your style to different audiences.
  • Global Mindset: You're comfortable working across different time zones and cultures, with an ability to build strong relationships remotely.
  • Discretion & Confidentiality: You handle sensitive information with the utmost professionalism and confidentiality.
  • Highly organised: You’re a master of organisation and prioritisation, with a keen eye for detail and a knack for anticipating needs. 
  • Problem solver: You thrive in a fast-paced environment, are proactive, and can think on your feet to solve problems.


Our values

  • Make it happen - We own things and get them done whatever it takes.
  • Playful and positive - Life’s too short to take things too seriously, we like to have fun while we’re working and we love positivity - and yes the glass is half full.
  • We’re in it together - We all have our day jobs to do, our KPIs to hit and projects to complete but we’re always available to help for the greater good of the business.
  • No bullsh*t, no politics - Seriously! We want to enjoy coming to work and that stuff doesn’t make it pleasant.
  • Know your stuff, keep learning - We value people who have the knowledge and have a thirst for it, lots of it.
  • No drama - Things don’t always go right as much as we try, having a hissy fit over it won’t help the situation and you won’t find that here.
  • With great data comes great responsibility - Personal data is a big thing, particularly when you are the custodian of a lot of it, we take that very seriously.

Bring your best self to work

At Purple, we are committed to fostering a diverse and inclusive workplace. We value the unique perspectives and experiences that each individual brings, and we believe that diversity enriches our team and drives innovation. We encourage applications from candidates of all backgrounds, regardless of race, gender, sexual orientation, religion, disability, or any other characteristic. We understand that everyone's journey is different, and we are open to conversations about flexible working arrangements that can accommodate your needs. We embrace a culture of learning and growth, where you don't need to tick every box on the job description to apply. If you're excited about the opportunity to contribute to our mission, we encourage you to submit your application. Join us in shaping a workplace that celebrates diversity and empowers all voices.

  • Salary: £26,000-£28,000 (pro-rata - expected hours of 15-20 per week)
  • Remote first business - work from home (with regular opportunities to get together face to face) 
  • Flexible working & a great company culture - bring your best self to work
  • Emphasis on learning and development - progress your career
  • 23 days holiday (plus bank holidays) with 1 more day each year - and the option to buy extra days
  • 4 volunteering days each year - give something back to the community
  • Company bonus - 5% of salary
  • Private Healthcare & Long Term Incentive Plan after 12 months’ service

See more jobs at Purple WiFi

Apply for this job

23d

Executive Assistant - People Operations - (Remote - US)

MediavineAtlanta,Georgia,United States, Remote
slack

Mediavine is hiring a Remote Executive Assistant - People Operations - (Remote - US)

Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk! 

Position Title & Overview

The Executive Assistant provides high level executive support in a one-on-one working manner. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach, and administering special projects. You must be organized, focused and enjoy working within a fast paced, dynamic environment that is results-driven and people oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our CPCO.

Essential Responsibilities

  • Be a trusted partner to the CPCO, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed
  • Efficiently manage a high volume calendar, handle scheduling requests, communicate changes to the team, and proactively address scheduling conflicts as they arise 
  • Ensure the executive’s time is aligned with their priorities through demonstrated understanding of the business, key stakeholders and necessary collaboration
  • Attend meetings with or on behalf of the CPCO, prepare detailed agendas, capture meeting notes, track and communicate action items, and ensure timely follow-up to support efficient and productive meetings
  • Manage the POPs team's workspace in Notion to ensure priorities are aligned with organizational goals and that deadlines are successfully met
  • Assist in the preparation of and/or response to communication needs in Slack, Notion or other platforms
  • Provide administrative support in drafting and reviewing/editing documents, presentation materials, and online resources 
  • Proactively coordinate onsite and offsite meetings, including all aspects of the meeting as needed (travel, technology, food, vendors, etc.)
  • Provide support for in person and virtual Mediavine sponsored events attended by the CPCO or otherwise as needed 
  • Manage all travel scheduling and arrangements, ensuring the CPCO is aware and updated on itinerary changes during travel, and prepared upon arrival
  • Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
  • Provide specialized project support and additional tasks as needed
  • Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)
  • Availability to maintain a flexible schedule to accommodate varying working hours, based on business demands

Location: 

  • Applicants must be based in the United States

Application Deadline:

  • Application deadline is Monday, July 8th, 2024
  • Additional applicants can be considered for future opportunities


You Have:

  • Bachelor’s Degree in Business or related field, preferred 
  • 7+ years experience providing high-level administrative support to executives
  • 3+ years of experience providing executive support in a remote capacity
  • Current experience supporting an executive in HR/People Operations, preferred
  • Strong proficiency with Google Suite and Slack, required
  • Experience using Mac computers and Apple software, required
  • Experience with productivity tools such as Notion, preferred
  • Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Hangouts, Zoom etc
  • Extensive schedule and travel management experience 
  • Experience providing concierge level support (remote or in person as needed) for executive travel and events
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process, working collaboratively with others as needed
  • Strong relationship management skills, ability to build a personal network throughout the company and with key external contacts 
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Experience working with discretion and confidentiality as appropriate 
  • Keen attention to detail and accuracy
  • Availability to travel to on-site locations for team retreats, leadership meetings and the annual all hands events approximately 20% of the time
  • 100% remote 
  • Comprehensive benefits including Health, Dental, Vision and 401k match
  • Generous paid time off 
  • Wellness and Home Office Perks 
  • Up to 12 weeks of paid Parental Leave 
  • Inclusive Family Forming Benefits 
  • Professional development opportunities 
  • Travel opportunities for teams, our annual All Hands retreat as well as industry events

Mediavine provides equal employment opportunities to applicants and employees. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strongly encourage minorities and individuals from underrepresented groups in technology to apply for this position.

At Mediavine, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range.  Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications. The base salary range for this role at the time of posting is $80,000 - $90,000  USD/yr.

See more jobs at Mediavine

Apply for this job

28d

Executive Assistant

NextivaScottsdale, Arizona (Hybrid)
c++

Nextiva is hiring a Remote Executive Assistant

Redefine the future of customer experiences. One conversation at a time.

We’re changing the game with a first-of-its-kind, conversation-centric platform that unifies team collaboration and customer experience in one place. Powered by AI, built by amazing humans.

Our culture is forward-thinking, customer-obsessed and built on an unwavering belief that connection fuels business and life; connections to our customers with our signature Amazing Service®, our products and services, and most importantly, each other. Since 2008, 100,000+ companies and 1M+ users rely on Nextiva for customer and team communication.

If you’re ready to collaborate and create with amazing people, let your personality shine and be on the frontlines of helping businesses deliver amazing experiences, you’re in the right place. 

Build Amazing - Deliver Amazing - Live Amazing - Be Amazing

 

The Executive Assistant is responsible for providing administrative support to one or more senior level company executives as a part of a functional administrative team that reports directly to the Chief of Staff. The role also provides secondary support to the Chief of Staff for company-wide initiatives and special projects in collaboration with various staff and departments on an as needed basis.

Key Responsibilities

  • Acting as the main point of contact with other company leadership, employees, clients and external partners and managing the information flow in a timely and appropriate manner
  • Managing calendar, e-mails, calls and voicemails for or more senior company leaders
  • Arranging meetings with both internal and external attendees, including booking meeting rooms / venues / and managing logistics in domestic and international locations
  • Making complex travel and accommodation arrangements in domestic and global locations
  • Organizing daily / weekly department expenses and prepare monthly expense reports and submissions
  • Learning company systems to be able to teach and inform others on team
  • Acting as the point of contact for requests from staff
  • Reviewing requests for prioritization with executive partner
  • Preparing and updating materials for meetings, presentations and departmental communications
  • Managing all department related paper and electronic files and documentation
  • Independently resolving issues with limited guidance or direction
  • Supporting internal projects including decision making within clearly defined framework of departmental guidelines and practices
  • Preparing and managing complex projects, documentation and correspondence including collecting, organizing, and analyzing data

Qualifications

  • 5+ years of experience supporting a C-suite level executive (with global responsibilities a plus)
  • College degree preferred
  • Strong professional-level verbal and written communication skills
  • Demonstrated proficiency in managing projects with multiple deliverables and varied timing
  • Ability to meet deadlines in a fast-paced rapidly changing environment
  • Proactively able to identify and solve problems independently
  • Excellent organizational and time management skills with the proven ability to prioritize and handle multiple tasks
  • Demonstrated proficiency with MS Office suite
  • A fast learner with initiative, purpose driven and results oriented attitude, capable of working unsupervised
  • Highly organized, detail oriented, adaptable and quick-thinking with a confident, proactive, and professional demeanor
  • Ability to maintain the highest degree of confidentiality
  • Competence in establishing and maintaining strong cross-departmental relationships

Nextiva Core Competencies / DNA:

  • Drives Results:  The successful candidate will be action oriented, with a passion for solving problems.  They will bring clarity and simplicity to ambiguous situations.  This individual will challenge the status quo; asking what we can do differently and finding ways to create and build more success.  They are a change agent, prepared to lead and drive changes as we transform. 
  • Critical Thinker:  The successful candidate is fact based and data driven, able to understand and articulate the “why,” identifying key drivers and learning from the past.  They are forward-thinking, anticipating problems before they arise.  They’ll recommend and action well thought out solutions, understanding the risks and dependencies. 
  • Right Attitude:  The successful candidate will be team-oriented, collaborative and competitive with a winning mindset; they’re resilient and able to easily bounce back from setbacks.  They will be able to zoom in / out, willing to be hands-on to help solve important problems while being a motivating figure for the team along the way.  They will embrace a culture of service and learning with a focus on caring, supporting and respecting our customers and team members.

Compensation, Rewards & Benefits:

The salary or hourly wage offered by Nextiva to external candidates considers a wide range of factors, including but not limited to skills sets, experience, training, licensure and certifications, etc. Our compensation decisions are dependent on the facts and circumstances of each case. Our estimate of the expected hiring range for the position as posted is $X - $Y. A different level in the job hierarchy may apply to a specific candidate resulting in a different hiring range.

Nextiva provides a comprehensive employee benefits package that includes medical (including supplemental plans for accident, hospitalization and critical illness), telemedicine, dental, vision, disability, life insurance, legal assistance, an Employee Assistance Plan, paid parental bonding leave, PTO for hourly employees and Flexible Time Off (FTO) for salaried employees, an employee long-term savings plan (401k) through Fidelity with Nextiva matching, comprehensive employee wellness programs and loads of learning and development opportunities which are coupled with career paths to last a lifetime.

Interested in joining our amazing team at Nextiva HQ? Apply today as we launch the future of business conversations!????

Established in 2008 and headquartered in Scottsdale, Arizona, Nextiva secured $200M from Goldman Sachs in late 2021, valuing the company at $2.7B.To check out what’s going on at Nextiva, check us out on Instagram, Instagram (MX), YouTube, LinkedIn, and the Nextiva blog

Nextiva is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Nextiva participates in the E-Verify Program where and as required by law. For additional information about E-Verify visit USCIS

#LI-MP1 #LI-Hybrid

See more jobs at Nextiva

Apply for this job

Priority VA is hiring a Remote Senior Executive Assistant

Senior Executive Assistant - Priority VA - Career PageOur client, Neha Sangwan, MD, is doing the work that successful Executive Assistants do for their leaders every day, and that is to help people discover their personal power and then empower them to live it. You will empower this leader by creating structure, exercising compassionate communication and collaborative excellence, and managing complex projects. Through this application process, we will deeply dive into your experience and career goals to

See more jobs at Priority VA

Apply for this job

+30d

Senior Executive Assistant

SamsaraRemote - Mexico

Samsara is hiring a Remote Senior Executive Assistant

Job Application for Senior Executive Assistant at SamsaraApply for this job
+30d

Executive Assistant

TaskForceTarrytown,New York,United States, Remote Hybrid

TaskForce is hiring a Remote Executive Assistant

About This Role

TaskForce seeks a process-minded and detail-oriented Executive Assistant for its cultural strategies to mobilize voters in the 2024 election. The Executive Assistant will be responsible for supporting TaskForce’s Founder and Chief Cultural Officer (CCO) in the execution of this program and will lead on invoicing, project management, file management, artist research, and more. Familiarity with project management tools such as Asana and production experience are important in this role. 

The Executive Assistant will be a part of a 15+ person 2024 cultural engagement team. This hybrid position is based in TaskForce’s office in Tarrytown, NY for a minimum of 3 days per week. Some travel is necessary. 

Term of Contract

This is a short term contract beginning June 1st and ending Nov 30th.

Salary and Compensation

$45,000-55,000 annually (compensation is prorated for contract term), commensurate with experience.

Key Responsibilities

  • Work directly with the CCO to support all aspects of their daily work routine
  • Keep a pulse on all facets of the company and gather/prioritize information that is critical for the CCO to function optimally
  • Manage the CCO’s calendar, and schedule and coordinate travel arrangements for meetings and conferences
  • Update and maintain CRM database, communicating next steps to drive relationships cultivation
  • Prepare and edit reports, presentations, and other documents as needed
  • Create agendas and record meeting minutes as needed

About You

  • Exceptionally detail-oriented
  • Proactive and excellent communicator
  • Ability to maintain confidential and sensitive information
  • Extensive familiarity with digital content and Internet culture
  • Ability to work on multiple projects in a fast-paced environment
  • Invested in TaskForce’s vision and mission for positive change through arts and culture
  • Ability to work independently and as part of a team, to take direction, to receive feedback, and to execute tasks accordingly
  • Deep commitment to progressive values and electoral engagement
  • 3-5 years experience executive support

TaskForce is committed to building a workforce composed of individuals with diverse backgrounds, abilities, and identities. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status age, or any other characteristic protected by law. Women, people of color, members of the LGBTQ community, and members of other historically disenfranchised groups are especially welcome and encouraged to apply.

See more jobs at TaskForce

Apply for this job

+30d

Executive Assistant

Egon ZehnderMontreal,Quebec,Canada, Remote Hybrid

Egon Zehnder is hiring a Remote Executive Assistant

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high-performing and collaborative combined with a caring and respectful culture.

Knowledge Centers

A key of part of Egon Zehnder is our Knowledge Centers, a team of exerpts that support client goals across different geographies, industries and functions. Located in India (KCI), Budapest (KCB) and Montreal, Quebec. (KCA), this position will be a member of our Knowledge Center Americas (KCA), located in Montreal and will serve the US team.

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.

What You’ll Do

Administrative

  • Arrange all scheduling, including but not limited to, client meetings, business development meetings, assignment-related meetings, internal meetings, video conferencing, etc.
  • Manage complex calendars and prioritize meetings/calls as needed.
  • Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and external parties. Compile documents for travel-related meetings.
  • Process expense reimbursements for consultants and external parties.
  • Compose, prepare, and edit confidential correspondence.
  • Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
  • Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
  • Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by your manager.

Search Coordination

  • Serve as client liaison assisting consultant in the maintenance of daily search activities. Acts as the single point of contact for all key logistical matters.
  • Communicate directly, and on behalf of the consultant, on client and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
  • Take a proactive approach to assist with various client needs during a consultant’s absence.
  • Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
  • Produce high-quality client deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on time-sensitive projects to successful completion.
  • Assist the accounting department with billing, client invoicing, and receivables.
  • Build positive relationships and interface regularly with high-level executives involved in highly confidential projects.

Business Development

  • In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
  • Collaborate with consultant, research, and others on the team in the production of high-quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.

What We’re Looking For

  • Bachelor’s degree preferred
  • At least five years of experience in administrative function preferred, ideally within a professional services firm.
  • Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
  • Resourceful problem solver: ability to work in ambiguous environments and be comfortable with the unknown, as well as work well under pressure, and solve problems.
  • Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
  • Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
  • Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees (450 in the US and 83 in Canada).

Our North American Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, Montreal, New York, Pacific Northwest, Palo Alto, San Francisco, Toronto and Washington D.C.

*At Egon Zehnder, employee safety, well-being, and engagement are a top priority and at the core of our culture. Egon Zehnder is operating under a hybrid model that requires all employees, in all positions, to work in person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned. Employees can work remotely during the remaining days of the week. The policy is subject to change by Egon Zehnder at any time.

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable, and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences, and skills in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit https://www.egonzehnder.com/diversity-initiatives.

  • Hybrid work model, 50% in office / 50% remote*
  • Annual RRSP employer contribution
  • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
  • Employee Assistant Program (EAP)
  • Employee Wellness Program
  • Maternity leave top-up
  • Paid parental leave
  • Personal Time Off – paid vacation, sick time, personal days
  • Paid holidays including week off between Christmas and New Year’s (at the firm’s discretion)

See more jobs at Egon Zehnder

Apply for this job

+30d

Executive Assistant

Live PersonNew York -Remote
agilec++

Live Person is hiring a Remote Executive Assistant

 LivePerson (NASDAQ: LPSN) is the global leader in enterprise conversations. Hundreds of the world’s leading brands — including HSBC, Chipotle, and Virgin Media — use our award-winning Conversational Cloud platform to connect with millions of consumers. We power nearly a billion conversational interactions every month, providing a uniquely rich data set and safety tools to unlock the power of Conversational AI for better customer experiences.  

At LivePerson, we foster an inclusive workplace culture that encourages meaningful connection, collaboration, and innovation. Everyone is invited to ask questions, actively seek new ways to achieve success and reach their full potential. We are continually looking for ways to improve our products and make things better. This means spotting opportunities, solving ambiguities, and seeking effective solutions to the problems our customers care about. 

You will: 

  • Provide confidential executive-level management support.
  • Manage heavy calendar scheduling, including meetings, teleconferences, board meetings, quarterly leadership meetings, and ad hoc events. Ensure all relevant materials are prepared for these meetings.
  • Handle all domestic and international travel arrangements, both business and personal.
  • Create, submit, and monitor expense reports.
  • Support the interview processes for executive-level positions in collaboration with the recruiting team
  • Manage Marketing & Partnership Leadership team meetings and occasionally support other team-wide calls and executive meetings, including agenda and material creation.
  • Develop and support communications for the Marketing & Partnerships organizations.
  • Manage correspondence, meeting agendas, and report preparation.
  • Establish relationships with key internal stakeholders and external customers for the CMO and SVP of Global Partnerships.
  • Help plan and support marketing events and external partnership activities as required.

You have:

  • Experience in a high-energy, dynamic environment; agile and able to adjust to fast-changing priorities.
  • A can-do attitude with the ability to get things done.
  • Minimum of 3+ years’ experience as an Executive Assistant supporting a Senior Executive.
  • Extensive experience booking complex global C-level travel.
  • Accessibility and flexibility in supporting the CMO and SVP of Global Partnerships outside of core business hours when necessary.
  • Curious, resourceful, with strong research skills and the ability to think outside the box.
  • Excellent organizational skills, and ability to plan, prioritize, and multi-task when managing a heavy workload.
  • Consistently maintain a professional, helpful, and courteous manner.
  • Excellent communication (verbal and written) and collaboration skills.
  • Proficiency in using the latest technologies to communicate, connect, and manage interactions with people within and outside the company.
  • Strong presentation development skills.
  • Bachelor's degree.

Benefits: 

The salary range for this role will be between $85,000 to $100,000. Final compensation will be determined by a variety of factors, including, but not limited to your location, skills, experience, education, and/or professional certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role. Regardless of your personal situation or where you are in the world, LivePerson offers comprehensive and great benefits programs to meet your needs:

  • Health: medical, dental, and vision insurance and wellbeing resources and programs
  • Time away: Public holidays and discretionary PTO package for flexible days off with manager approval
  • Financial: 401K, ESPP, Basic life and AD&D insurance, long-term and short-term disability
  • Family: parental leave, maternity support, fertility services
  • Development: tuition reimbursement and access to internal professional development resources.
  • Additional: 24/7 access to professional counselors, voluntary insurance coverage, exclusive perks and discounts
  • #LI-Remote

Why you’ll love working here: 

As leaders in enterprise customer conversations, we celebrate diversity, empowering our team to forge impactful conversations globally. LivePerson is a place where uniqueness is embraced, growth is constant, and everyone is empowered to create their own success. And, we're very proud to have earned recognition from Fast Company, Newsweek, and BuiltIn for being a top innovative, beloved, and remote-friendly workplace. 

Belonging at LivePerson:

We are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

We are committed to the accessibility needs of applicants and employees. We provide reasonable accommodations to job applicants with physical or mental disabilities. Applicants with a disability who require reasonable accommodation for any part of the application or hiring process should inform their recruiting contact upon initial connection.



 

Apply for this job

+30d

Executive Assistant (CEO)

jetfuel.agencyMexico City, Mexico, Remote
Photoshop

jetfuel.agency is hiring a Remote Executive Assistant (CEO)

Job Description

jetfuel.agency is looking for a dedicated, trustworthy and resourceful rockstar Executive Assistant to help manage the busy and chaotic day-to-days of the founder and executive staff. Reporting directly to the founder, this candidate must have comprehensive experience in executive office administration and be able to work independently and proactively with minimal supervision.

Responsibilities include but aren't limited to:

  • General daily office administration duties
  • Scheduling and arranging meetings, keeping team members abreast of upcoming events and projects
  • Managing and arranging travel
  • Writing business letters and correspondence
  • Basic HR Administration including maintaining files and compliance, interview scheduling and screening, support of the hiring process (employment documentation)
  • Minor bookkeeping duties 
  • Assisting in various functional roles as needed including marketing, customer service and more
  • Running personal errands

Qualifications

  • 5+ years of office management/administrative experience
  • Strong technical and Internet savvy is required, including EXPERT knowledge of Google Suite, Microsoft Office; i.e., Word, PowerPoint, Excel, Outlook, and other additional software and databases used by the company as needed.
  • Social media and app savvy (Facebook, LinkedIn, Twitter, Travel apps, deal apps, more)
  • Excellent organizational and communication skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail
  • QuickBooks or equivalent accounting software experience REQUIRED
  • Adobe Photoshop skills a plus
  • Must be able to type at least 55+ WPM - Test will be required
  • All applicants must pass the background check 
  • Hubspot or assisting with business development is a plus
  • Given that this is a remote position, you MUST be willing to work within the hours of 9AM-5PM PST

See more jobs at jetfuel.agency

Apply for this job

Legalist is hiring a Remote Executive Assistant

Intro description:

Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.

 

We're looking for a detail oriented, results driven, Executive Assistant that thrives working in start-up environments and is well versed in providing executive support. The ideal candidate for this role has a track record of operating with a sense of urgency, exceling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and on weekends).

As an Executive Assistant, you'll be providing support to one of Legalist's co-founders who splits his time between two fast-growing organizations. This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations. 

Responsibilities

  • Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
  • Take notes during meetings and maintain comprehensive and accurate records
  • Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
  • Organize meetings, including scheduling, and sending reminders
  • Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
  • Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
  • Create new strategy and processes to help the executive stay organized and work with optimal efficiency

Required Qualifications

  • 6+ years of experience working as an assistant to an executive
  • Available during off hours
  • Excellent written and verbal communication skills
  • Discretion with sensitive information

Preferred Qualifications

  • Experience working in a startup environment and/or with a capital or investment group
  • Experience supporting an executive that splits his or her time between multiple organizations

 

See more jobs at Legalist

Apply for this job

+30d

Associate Executive Assistant

BetterUpAnywhere in the U.S. (Remote)
Salesc++

BetterUp is hiring a Remote Associate Executive Assistant

Let’s face it, a company whose mission is human transformation better have some fresh thinking about the employer/employee relationship.

We do. We can’t cram it all in here, but you’ll start noticing it from the first interview.

Even our candidate experience is different. And when you get an offer from us (and accept it), you get way more than a paycheck. You get a personal BetterUp Coach, a development plan, a trained and coached manager, the most amazing team you’ve ever met (yes, each with their own personal BetterUp Coach), and most importantly, work that matters.

This makes for a remarkably focused and fulfilling work experience. Frankly, it’s not for everyone. But for people with fire in their belly, it’s a game-changing, career-defining, soul-lifting move.

Join us and we promise you the most intense and fulfilling years of your career, doing life-changing work in a fun, inventive, soulful culture.

We are looking for an Associate Executive Assistant to support two (2) to four (4) executives from different areas of the company.

What you’ll do:

  • Safeguard your executives’ calendars while proactively implementing thoughtful themes to their schedules (for example: separate blocks of time for different initiatives; ex: all interviews on Monday afternoons, all product-related meetings on Tuesday mornings, etc.)
  • Assist your executives with a multitude of tasks such as scheduling meetings and calls (internal, external, interviews, etc.), inbox management, booking and managing travel, event planning, and other special projects
  • Support with planning and execution of team offsite events
  • Note: up to 10% travel will be required for this position (typically 1x/quarter)

If you have some or all of the following, please apply:

  • 2-4 years of administrative assistant experience; experience in fast-paced environment preferred
  • Extreme attention to detail with strong organizational skills 
  • Exceptional written and verbal communication skills
  • Collaborative spirit and skillset 
  • Strong bias towards action and scrappiness in finding creative ways to get tough tasks done
  • Agility, adaptability, and persistence
  • Comfortable with ambiguity and managing multiple, shifting priorities
  • Ability to identify and properly adjust priorities on a continuous basis
  • Passion for coaching, education, behavioral sciences or other fields that lead to human well-being
  • No ego teammate: We thrive in an environment of healthy and respectful collaboration that is fundamentally driven by the desire to succeed as a team. A general desire to contribute, without attachment to any one specific outcome other than the success of our clients and BetterUp.

Benefits:

At BetterUp, we are committed to living out our mission every day and that starts with providing benefits that allow our employees to care for themselves, support their families, and give back to their community. 

  • Access to BetterUp coaching; one for you and one for a friend or family member 
  • A competitive compensation plan with opportunity for advancement
  • Medical, dental and vision insurance
  • Flexible paid time off
  • Per year: 
    • All federal/statutory holidays observed
    • 4 BetterUp Inner Work days (https://www.betterup.co/inner-work)
    • 5 Volunteer Days to give back
    • Learning and Development stipend
    • Company wide Summer & Winter breaks 
  • Year-round charitable contribution of your choice on behalf of BetterUp
  • 401(k) self contribution

We are dedicated to building diverse teams that fuel an authentic workplace and sense of belonging for each and every employee. We know applying for a job can be intimidating, please don’t hesitate to reach out — we encourage everyone interested in joining us to apply.

BetterUp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, sexual orientation, age, marital status, veteran status. In addition to federal law requirements, BetterUp Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At BetterUp, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, residence location, as well as market indicators. The range below is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future.

The base salary range for this role is $60,000 – $90,000.

Protecting your privacy and treating your personal information with care is very important to us, and central to the entire BetterUp family. By submitting your application, you acknowledge that your personal information will be processed in accordance with ourApplicant Privacy Notice. If you have any questions about the privacy of your personal information or your rights with regards to your personal information, please reach out tosupport@betterup.co

#LI-Remote

See more jobs at BetterUp

Apply for this job

+30d

Executive Assistant

RemoteRemote-South America
2 years of experience

Remote is hiring a Remote Executive Assistant

About Remote

Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance. Check out remote.com/how-it-works to learn more or if you’re interested in adding to the mission, scroll down to apply now.

Please take a look at remote.com/handbook to learn more about our culture and what it is like to work here. Not only do we encourage folks from all ethnic groups, genders, sexuality, age and abilities to apply, but we prioritize a sense of belonging. You can check out independent reviews by other candidates on Glassdoor or look up the results of our candidate surveys to see how others feel about working and interviewing here.

All of our positions are fully remote. You do not have to relocate to join us!

What this job can offer you

  • Complete scope over [department] strategy (we just ask you to get us to [key metric]!)
  • Leading a distributed team between [UTC] and [UTC] with exceptional knowledge on [specialism] and [specialism] (you can trust them to handle day to day complications while you guide the team into [key metric]
  • Exposure to [complex problem] and partnerships with [another department] to combine ideas and lead the way in enabling [mission]

What you bring

  • Experience solving [problem] within a [number] sized team
  • Expertise running [projects] that address [metric]
  • Exposure to a [industry] that was able to [metric]

Key Responsibilities 

  • Experience solving [problem] within a [number] sized team
  • Expertise running [projects] that address [metric]
  • Exposure to a [industry] that was able to [metric]

Practicals

  • You'll report to: CEO
  • Direct reports: 3 Directors and 1 Senior Manager
  • Team: [Core Team] - [Sub-Team]
  • Location: You need to be in Europe, the Middle East, or Africa to apply (because the role is impacted by regulatory requirements)
  • Start date: As soon as possible

Remote Compensation Philosophy

Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equitypayalong with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.  We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

[This is a non-exempt position]. The base salary range for this full-time position is $$$ to $$$. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

Application process

  1. Interview with recruiter
  2. Interview with future manager
  3. Interview with team members (no managers present)
  4. Prior employment verification check 

#LI-DNP

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:
  • work from anywhere
  • unlimited personal time off (minimum 4 weeks)
  • quarterly company-wide day off for self care
  • flexible working hours (we are async)
  • 16 weeks paid parental leave
  • mental health support services
  • stock options
  • learning budget
  • home office budget & IT equipment
  • budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

  1. Please fill out the form below and upload your CV with a PDF format.
  2. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.
  3. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

See more jobs at Remote

Apply for this job

+30d

Executive Assistant

SuperhumanSan Francisco or Remote
remote-firstDesignslackc++

Superhuman is hiring a Remote Executive Assistant

**This job will require candidates to work in PST business hours**

SUPERHUMAN ????

Our customers get through their inboxes twice as fast; many see inbox zero for the first time in years.

Come shape the future of email, communication, and productivity!

BUILD LOVE ????

At Superhuman, we deeply understand how to build products that people love. We incorporate fun and play; we infuse magic and joy; we make experiences that amaze and delight.

It all starts with the right team — a team that deeply cares about values, customers, and each other.

CREATE MASSIVE IMPACT ????

We're not solving a small problem, and we're not addressing a small market. We're going after email; the one activity that consumes more of our work day than any other.

Our ambition doesn't stop there. Next: calendars, notes, contacts, tasks. We are building the productivity platform of the future.

DO THE BEST WORK OF YOUR LIFE ????

We have created the frameworks for how to build product market fit and redefined the narrative of how to onboard customers successfully. We have shown the world it’s possible to build a premium productivity brand. Our investors include Andreessen Horowitz, First Round Capital, IVP, Tiger Global Management, Sam Altman, and the founders of Gmail, Dropbox, Reddit, Discord, Stripe, GitHub, AngelList, and Intercom.

Our latest financing was led by IVP, and we welcomed Ajay Vashee to our board. Our prior financing was led by Andreessen Horowitz, and we welcomed Marc Andreessen and David Ulevitch to our board.

This time, we’re swinging beyond the fences and fundamentally rethinking how individuals and teams should collaborate. We are building a household brand and a worldwide organization. We are here to do the best work of our lives, and we hope you are too.

As an Executive Ops Partner (Executive Assistant), you’ll enable and unlock focus and productivity for our President and CTO.

ROLE ????????‍????????‍????

  • Unlock focus and productivity for our President and CTO by managing their daily, weekly, and quarterly calendar, including:
    • Understanding their priorities and ensuring their calendars reflect them;
    • Driving the efficacy of meetings includes ensuring the right audience and pre-work; every meeting is tied to an outcome in writing.
    • Proactively identifying opportunities to drive greater efficiency and accuracy.
  • Partner with our Engineering, Product, and Design (EPD) Leadership Team to drive our EPD Operating Cadence, including:
    • Ensuring Operating Cadence is effectively calendared and rhythm is well-thought through to align with our Company Operating Cadence in partnership with our Head of Ops;
    • Helping prep and drive EPD-specific culture rituals such as Monthly All Hands, Friday Wins, Hack Days, and Launch celebrations;
    • Helping plan planning week with our EPD Heads and our Head of Operations.
  • Partner across our Operations Team to create excellent and delightful in-person and virtual experiences, including:
    • Work closely with our Recruiting Teams to ensure candidates can meet with our President and CTO quickly;
    • Work closely with our People Team to ensure delightful experiences for employee milestones such as Anniversaries, Birthdays, and Promotions;
    • Work collaboratively with the rest of the Exec Ops Team to help drive Board Meetings, Company All Hands, and Celebrations.

SOUND LIKE YOU? ????

  • Experience:
    • 4+ years of experience supporting increasingly senior executives; and
    • You have supported 2-3 Executives in fast-paced environments;
    • You have worked on remote-first and hybrid teams scaling from ~100 employees to ~300 employees;
    • You are tech savvy always looking for the best tool for the job, and learn new tools quickly. We use Superhuman for Email, Google Calendar + Akiflow for Calendaring, Slack for Chat, and Notion as our wiki.
  • You have serious Calendar Management chops including deep experience, interest, and willingness to play Calendar tetris ????
  • You are great at prioritizing and comfortable making decisions including prioritizing leaders' time and making judgement calls and decisions based on rapidly shifting priorities.
  • You uphold Start-to-Finish ownership including acting with 100% responsibility for your outcomes as well as the outcomes of the company.
  • You Bias towards action including taking rapid and decisive steps forward, even in the face of uncertainty, recognizing action is the catalyst for progress and growth.
  • You are a great async communicator — communicating effectively across various mediums (especially slack, notion, and email), producing and consuming detailed written materials as needed without sacrificing speed, and responding quickly and thoughtfully to unblock others and speed things up.
  • You don’t just keep the trains running — you make them run better and faster includingstrong organizational and problem-solving skills with a strong attention to detail.
  • You care deeply and challenge directly including giving and receiving candid feedback and pushing back when necessary regardless of level.

SALARY INFO ????

The Executive Ops Partner role spans two internal levels and a wide breadth of experience at Superhuman. Our compensation band reflects the potentially broad range of candidates and experience levels that we are open to hiring for this role.

Our starting salaries for this role range from $100,000-120,000. The salary range does not reflect total compensation, which includes base salary, benefits, and company stock options.

BENEFITS????

Taking Care of Your Future ????

  • Medical, dental, and vision insurance: 100% coverage for you, and 75% coverage for all your dependents.
  • Voluntary insurance: short-term disability, long-term disability, and life insurance.
  • 401(k) plan (we match 75 cents per dollar, up to 4% of your salary).
  • Free access to Northstar, a financial wellness platform that provides financial advisors + personal finance tools.

Generous Time Off ????

  • Enjoy our generous and flexible Paid Time Off (PTO) policy, with our amazing team members taking an average of 20 days per year.
  • 13 additional company holidays, plus your own Care Days, Flexible Holidays, and a company-wide Winter Break.
  • Generous parental, caregiver, healthcare, and compassionate leave policies.

Investing in Your Growth ✍️

  • $3000 per year towards your professional development.
  • Free access to Calm and Taskhuman.
  • Allyship education program to help build your best self.

Setting You Up For Success ????????‍????????????‍????

  • Custom MacBook Pro.
  • $1000 budget for workstation setup.
  • $60/week for your lunches, groceries, or whatever nutrition you need to stay fueled up!
  • Flexible spending accounts for commuter costs, dependent care, and healthcare expenses.

At Superhuman, we value diversity. We are an equal opportunity employer: we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

See more jobs at Superhuman

Apply for this job

+30d

Executive Assistant

Bachelor's degreeDesign

Bellwether Education Partners is hiring a Remote Executive Assistant

Use your organizational and administrative skills to help impact our work and effectively support the Bellwether team!

Bellwether is looking for an Executive Assistant to join our team! This role is ideal for someone with a keen attention to detail who enjoys supporting high-functioning leaders, solving logistical challenges, and collaborating with teammates. Our work is national in scope, so our flexible working style allows our professionals to work where they have built their lives. This means Bellwether can hire the best person for each role, regardless of geography, within the United States. We also offer flexible work options if an employee lives near our coworking office space in Washington, D.C., and is interested in a hybrid work model. Up to approximately 10% national travel may be required. 

About Bellwether

We are a national nonprofit whose goal is to transform education in order to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities. We work hand in hand with education leaders and organizations to accelerate their impact, inform and influence policy and program design, and share what we learn along the way.

Our Core team ensures that Bellwether is a sustainable, inclusive organization where staff members are supported to do their best and most impactful work.

Our External Relations team develops and implements strategies for Bellwether fundraising and communications and leads Bellwether’s external relations work.

Our Policy and Evaluation practice conducts analyses that inform leaders, organizations, and the broader field on ways to improve their work for America’s underserved students. We produce quantitative and qualitative analyses of contemporary education issues, conduct traditional and innovative evaluations, and generate new ideas and solutions for the sector. We offer recommendations to improve outcomes for underserved youth across the pre-K, K-12, and postsecondary landscape that are informed by rigorous analytical methods; our extensive understanding of the local, state, and federal policy landscape; and our experience working with a wide range of educational and early childhood systems, leaders, and practitioners.

Our Strategic Advising practice is deeply experienced in supporting educational organizations — districts, states, charters, nonprofits, and foundations — to develop ambitious but achievable plans to increase their impact on underserved students. We advise leaders and organizations on their most pressing strategic and operational issues. Our work includes supporting entrepreneurs through business plan development, partnering with established organizations on growth and performance improvement, and assessing new opportunities for impact as the field evolves. We develop highly actionable plans that leadership teams own and run with.

About the Position

Executive Assistants sit on Bellwether’s Core team and work across Bellwether supporting assigned leaders on our Policy & Evaluation and Strategic Advising teams. Under the direction of the Senior Executive Assistant & Administrative Manager, Executive Assistants will support best practices related to scheduling, travel planning, and administrative support. 

The Executive Assistant’s primary responsibilities and duties will be to:

  • Own and drive calendar management for complex internal, client-based, and project-based scheduling.
  • Be a proactive thought partner for up to four Bellwether senior team members with a focus on managing team members’ time in a fast-paced, high-volume, client services-oriented environment.
  • Arrange extensive domestic travel for these team members.
  • Prepare, reconcile, and submit expense reports for these team members every month.
  • Plan logistics for meetings or convenings as they relate to client projects.
  • Regularly add and update contact information in Salesforce.
  • Provide other ad hoc assistance to the team members you support, to other Core Team members, and to the Administrative Manager and Director of HR Operations, as needed.

Qualifications

Bellwether is a good fit for professionals who possess strong personal drive and motivation; who demonstrate exemplary professional behavior and values; and who are resourceful, responsible, tenacious, independent, and self-confident.  

Excited? We are too. You should apply if you have:

  • A passion for and commitment to transforming education to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities in the United States.
  • An understanding of and commitment to diversity, equity, and inclusion as well as viewpoint diversity. 
  • At least four years’ professional administrative experience supporting two or more people while remaining organized and maintaining a high level of attention to detail.
  • Professional administrative experience supporting multiple people while remaining organized and maintaining their attention to detail.
  • Excellent problem-solving skills.
  • Ability to multitask while working on competing priorities. 
  • A highly self-motivated work style and willingness to proactively take on projects.
  • A track record as an outcome-driven self-starter. 
  • Flexibility and the ability to deal well with ambiguity and the fast-paced nature of a rapidly expanding organization.
  • Strong communication skills, both verbal and written.
  • Comprehensive computer skills including calendaring, word processing, and using spreadsheet and database software.
  • Well-rounded interpersonal skills with the capacity to work effectively in a team environment.
  • Strong ethics and personal integrity. 
  • A professional attitude and client-service orientation.

Compensation

The base salary range for this role for incoming team members is $62,475-$70,000 annually. While the final offer amount will be determined by multiple factors — including previous experience and content knowledge — and may vary from the listed range, Bellwether is committed to transparency and all offers are aligned with our compensation philosophy.

Bellwether provides an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, and a 401(k) plan with an employer-matching contribution policy.

To Apply

Use your application (a custom letter of interest and a current résumé) to show us how you’ve got the skills we’ve listed or why the skills you have are the ones we actually need. We’ll review applications as we receive them until the position is filled. Note: Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time. 

 

Bellwether is committed to building a team that reflects the varied backgrounds and experiences of the students we seek to serve. It is important to us that you use your application materials to clearly surface the ways in which your background and experiences align with Bellwether’s core values, including our commitment to diversity, equity, and inclusion and viewpoint diversity.

Bellwether is committed to providing equal opportunities. It is our policy to ensure that all individuals with whom we are in contact are not discriminated against on the basis of age, race, ethnicity, color, disability, gender identity, gender expression, political viewpoint, marital status, national origin, religion, sexual orientation, or veteran status.

 

See more jobs at Bellwether Education Partners

Apply for this job

+30d

Executive Assistant to CEO

Modern HealthRemote - US
3 years of experiencesalesforceslackc++

Modern Health is hiring a Remote Executive Assistant to CEO

Modern Health 

Modern Healthis a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs—all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to helpalltheir employees be the best version of themselves, and believe in meeting people wherever they are in their mental health journey.

We are a female-founded company backed by investors like Kleiner Perkins, Founders Fund, John Doerr, Y Combinator, and Battery Ventures. We partner with 500+ global companies like Lyft, Electronic Arts, Pixar, Clif Bar, Okta, and Udemy that are taking a proactive approach to mental health care for their employees. Modern Health has raised more than $170 million in less than two years with a valuation of $1.17 billion, making Modern Health the fastest entirely female-founded company in the U.S. to reach unicorn status. 

We tripled our headcount in 2021 and as a hyper-growth company with a fully remote workforce, we prioritize our people-first culture (winning awards including Fortune's Best Workplaces in the Bay Area 2021). To protect our culture and help our team stay connected, we require overlapping hours for everyone. While many roles may function from anywhere in the world—see individual job listing for more—team members who live outside the Pacific time zone must be comfortable working early in the morning or late at night; all full-time employees must work at least six hours between 8 am and 5 pm Pacific time each workday. 

We are looking for driven, creative, and passionate individuals to join in our mission. An inclusive and diverse culture are key components of mental well-being in the workplace, and that starts with how we build our own team. If you're excited about a role, we'd love to hear from you!

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team.  We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders. 

This position is not eligible to be performed in Hawaii.

What You’ll Do

  • CEO
    • Manage complex calendars using Google Calendar - including vetting, prioritizing, and providing recommendations to optimize the CEO’s time and productivity 
    • Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner 
    • Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports 
    • Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
    • Facilitate large meetings, conferences, speaking engagements internally and externally 
    • Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination 
    • Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
    • Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes 
    • Handle confidential and sensitive information with the utmost discretion and professionalism
  • Executive Team 
    • Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
    • Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader company’s goals 
    • Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
    • Lead and organize event planning and coordination for team meetings and offsites
    • Plan team morale events as needed
    • Manage the executive team’s offsite and travel budget
    • Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff

Who You Are

  • Bachelor’s degree or equivalent practical experience
  • Minimum 5 years of administrative experience
  • Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Master at everything Gsuite
  • Curious about learning new things - open to work on other projects as needed
  • Familiarity with Salesforce, Looker, Okta a plus 
  • Experience supporting multiple leaders and stakeholders with efficacy and accuracy
  • Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
  • Team player that can easily handle changing priorities and multi-task in a fast-paced environment 
  • Wiz at prioritizing leaders’ calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape  
  • Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives 
  • Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
  • Impeccable organizational skills with a strong attention to detail
  • Prior experience coordinating projects and events
  • Discretion to work with confidential information

Benefits

Fundamentals:

  • Medical / Dental / Vision / Disability / Life Insurance 
  • High Deductible Health Plan with Health Savings Account (HSA) option
  • Flexible Spending Account (FSA)
  • Access to coaches and therapists through Modern Health's platform
  • Generous Time Off 
  • Company-wide Collective Pause Days 

Family Support:

  • Parental Leave Policy 
  • Family Forming Benefit through Carrot
  • Family Assistance Benefit through UrbanSitter

Professional Development:

  • Professional Development Stipend

Financial Wellness:

  • 401k
  • Financial Planning Benefit through Origin

But wait there’s more…! 

  • Annual Wellness Stipend to use on items that promote your overall well being 
  • New Hire Stipend to help cover work-from-home setup costs
  • ModSquad Community: Virtual events like active ERGs, holiday themed activities, team-building events and more
  • Monthly Cell Phone Reimbursement

Equal Pay for Equal Work Act Information

Please refer to the ranges below to find the starting annual pay range for individuals applying to work remotely from the following locations for this role.


Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Full-time employees are also eligible for Modern Health's equity program and incredible benefits package. See our Careers page for more information.

Depending on the scope of the role, some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.

San Francisco Bay Area
$125,900$148,100 USD
All Other California Locations
$113,500$133,300 USD
Colorado
$101,000$118,500 USD
New York City
$125,900$148,100 USD
All Other New York Locations
$113,500$133,300 USD
Seattle
$113,500$133,300 USD
All Other Washington Locations
$113,500$133,300 USD

Below, we are asking you to complete identity information for the Equal Employment Opportunity Commission (EEOC). While we are required by law to ask these questions in the format provided by the EEOC, at Modern Health we know that gender is not binary, and we recognize that these categories do not reflect our employees' full range of identities.

See more jobs at Modern Health

Apply for this job

Tanium is hiring a Remote Executive Assistant

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities. 

In this role you will support the Chief Financial Officer. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills. 

What you’ll do:

  • Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests  
  • Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness 
  • Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality 
  • Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail 
  • Collaborate with other executive assistants 
  • Approach the role with a high degree of dependability, team mindset, and a positive attitude 

We’re looking for someone with:

  • Education:
    • BA/BS required 
  • Experience:
    • 5+ years of CxO administrative support required 
    • Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required 
    • Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements
    • Proficiency and speed with PowerPoint required
    • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred 
    • Excellent organizational skills, attention to detail, and positive attitude
    • Openness to learning new things and to improving processes
    • Handle sensitive information with good judgement and discretion
    • Proactive approach to tasks with a goal of improving the efficiency of the departments supported
    • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout 

About Tanium 

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit www.tanium.com and follow us on LinkedIn and Twitter.

On a mission. Together. 

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and diversity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.   

We are an organization with stakeholders around the world and it’s imperative that the diversity of our customers and communities is reflected internally in our team members. We strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things. 

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.   

What you’ll get 

The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience. 

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

For more information on how Tanium processes your personal data, please see our Privacy Policy

See more jobs at Tanium

Apply for this job