Executive Assistant Remote Jobs

78 Results

Nana Bianca srl is hiring a Remote Executive and Personal Assistant

EtCere is looking for an Executive Assistant to join our company as a part time contractor or part time employee. You will work remotely and with flexible hours, however quick response is a requirement to perform on the job. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. Our leadership is super busy with multiple professional and personal engagements that require your support and attention. The ideal candidate is laser focus, efficient, independent and accountable. S/he responds fast and effectively to emails and s/he enjoys a fast pace, multicultural and multilingue working envirment. 

The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. The ideal candidate can work seamlessly in Italian and English.

 

Responsibilities: 

 

  • Administrative support– Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the leadership.
  • Travel - support our leadership to have professional and personal travels scheduled and organized. 
  • Other– Manage expenses and prepare reports with receipts and other forms of documentation.  General administrative support and other duties as assigned. Track and flag deadlines for professional and personal commitments.

 

Requirements: 

 

  • Bachelor's degree in Business is preferred
  • Minimum of three years of experience supporting an executive or manager both in English and Italian
  • Excellent communication and organizational skills with the ability to multitask
  • Creative problem solving and practical time management skills

 

About EtCere:

 

EtCere is a mental health organization dedicated to improve the wellbeing on millions of people facing mental health challenges.

 

Our employees enjoy a work culture that promotes wellbeing, kindness, purpose and accountability, 

 

As a USA startup, we do not offer any benefit yet. You will support directly our leadership who divides the time between USA and Italy.

 

Ho preso visione dell’Informativa privacy ed accetto le condizioni relative al trattamento dei dati personali ivi descritte, anche in riferimento all’utilizzo della piattaforma JazzHR.

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+30d

Executive Assistant (Remote)

remote-firstpostgresDesignmobileslackgraphqlsassioscsspythonAWSjavascriptbackendfrontend

CoinTracker is hiring a Remote Executive Assistant (Remote)

Executive Assistant (Remote) at CoinTracker (W18)
The gold standard in cryptocurrency portfolio tracking and taxes
Remote
Full-time
3+ years
About CoinTracker

Applying

Please apply directly on our careers page — applications via YC are unmonitored!

Overview

CoinTracker is a portfolio assistant for cryptocurrency. Used by over 1 million cryptocurrency holders with over $50 Billion in crypto assets on exchanges, it enables consumers and businesses to seamlessly track their cryptocurrency portfolio, investment performance, taxes, and more. Beyond cryptocurrency, we are building a general automated financial assistant for all financial assets.

Our mission is to increase the financial freedom and prosperity of individuals and companies.

Some things we’re proud of:

???? Over $50B in crypto assets are tracked on CoinTracker

???? Profitable and growing rapidly

???? Partnered with Coinbase, TurboTax, H&R Block, OpenSea, Wolters Kluwer, and other industry leaders

???? $100M Series A from Accel, Y Combinator, Initialized Capital, 776 Ventures, Serena Williams, and more

????️ Founders: Jon and Chandan previously built TextNow (scaled to 200 million downloads) and worked at Google[x] & Google

About the role

CoinTracker makes cryptocurrency portfolio tracking and tax compliance simple. Beyond cryptocurrency, we are building a general automated financial assistant for all financial assets. Our mission is to increase the financial freedom and prosperity of the world.

Some things we’re proud of:

???? 3% of all global cryptocurrency assets are tracked on CoinTracker ($50B daily)

???? Profitable

???? Partnered with Coinbase, TurboTax, OpenSea, and other industry leaders

???? Venture-backed by Accel, Y Combinator, and other top investors

????️ Founders: Jon previously built TextNow (200M downloads), Chandan was previously a product manager at Google

Learn more about our mission, culture, and hiring process.

Your opportunity

As the second Executive Assistant on our tight-knit and rapidly growing team, you will have a significant impact on the success of CoinTracker. Your most pressing task upon joining will be to directly support our co-founder, Chandan, with administrative and operational support (calendar and email management, travel coordination, team events, expense management, and more). By listening, observing, and learning as much business context as possible, you will anticipate outcomes, and over your first year, strategically leverage the executive team’s leadership and visioning capabilities as the company multiplies its headcount.

1-year outcomes

  • Calendar, email, and travel management and coordination are an art that you have perfected and fully own

  • Executives have 50% more free time to focus on deep work and spend minimal/no time on administrative tasks

  • You are the extension of executives, can anticipate needs, provide strategic and operational support, and can “see around corners” on their behalf

You will

  • Contribute to and sometimes support people and operations tasks

  • Contribute to company operational processes

  • Plan company events, manage swag

  • Support communications and social events for an engaged and meaningful remote-first company culture

  • Plan bi-annual weeklong in-person company retreats to drive team bonding and trust-building

Some of the skills that we are excited about

  • Managing up to leadership: providing recommendations, solutions, and feedback

  • Strong time management, scheduling, and organizational skills

  • Pristine and polished verbal and written communication

  • Strong ability to anticipate operational and administrative needs and take ownership of solving them

  • Extreme attention to detail and natural tendency to prioritize

We're looking for someone who

  • Has found their calling as a career Executive Assistant

  • Has experience providing executive administrative support with increasing scope over time

  • Has early-stage high-growth startup experience where priorities constantly change and no job is too small; resourcefulness and comfort with ambiguity

  • Works effectively in a remote setting and is available during pacific working hours

  • Is passionate about cryptocurrency and/or equitable financial access

What's it like working at CoinTracker?

We are a fully internationally distributed, tight-knit team. We have minimal process, and the majority of our time is spent working and collaborating asynchronously through tools like Linear, Notion, Slack, Zendesk, and Zoom. We also stay aligned and bonded through weekly sprints, standups, all hands, and socials. We aim to empower every individual on the team with full transparency, ownership, autonomy, and clear objectives. Learn more about our guiding principles.

If this sounds exciting, we'd love to hear from you! Not sure you’re a perfect fit? Reach out anyway. We’re looking for awesome individuals, not folks who perfectly match a job posting.

Technology

Our engineering process includes:

  • Code reviews
  • Continuous integration
  • Multiple daily automated deployments to production
  • Automated testing with >85% code coverage

Some of the technical challenges we face are:

  • Lots of data — billions of data points to track transactions and market pair prices.
  • Data structures & algorithms — automated transfer detection, cost basis tracking, tax optimization, and more. Your CS fundamentals finally come in handy!
  • Scalability — some cryptocurrency users, such as algorithmic traders, accumulate millions of transactions per year. CoinTracker needs to work seamlessly for those power crypto traders.
  • Blockchain — whether it's running our own nodes, implementing xPub address generation and traversal, or parsing smart contracts to seamlessly support decentralized trading, we get our hands dirty with core blockchain technology.
  • Technical complexity — integrating with hundreds of exchanges and blockchains, and supporting thousands of cryptocurrencies means we have to methodically architect our software and build critical monitoring systems to deliver a robust and accurate platform.

Our tech stack is:

  • Web: HTML, Javascript, React, CSS, Sass
  • Mobile: React Native, Expo, GraphQL
  • Backend: Python, Flask, GraphQL, Postgres, Redis, Python RQ
  • Infrastructure: GCP, AWS
Interview Process

CoinTracker hiring process & details are all included in the attached page

Background on CoinTracker:

CoinTracker is a portfolio assistant for cryptocurrency. Over 3% of the global cryptocurrency market cap is tracked on CoinTracker (over $50B of crypto assets are synced to CoinTracker daily). CoinTracker enables consumers and businesses to seamlessly track their cryptocurrency portfolio, investment performance, taxes, and more. We are a globally distributed team of 55 on a mission to improve the financial freedom and prosperity of the world.

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+30d

Temp Executive Assistant

UC HastingsSan Francisco, CA Remote

UC Hastings is hiring a Remote Temp Executive Assistant

Temporary Executive Assistant (Full-Time)

Role and Responsibilities

THE ROLE

UC Hastings is seeking a highly motivated individual with administrative experience, preferably including experience in a legal setting, for the Temporary Executive Assistant position in the Office of General Counsel (OGC). This individual will report to the General Counsel and assist on a wide variety of civil issues pertinent to a public institution of higher education; provide administrative assistance to the General Counsel; and manage administrative functions of the OGC.

Due to the volume of work in the OGC, a candidate must be adept at prioritizing competing deadlines, organized and detail-oriented, and possess excellent clerical and computer skills.

RESPONSIBILITIES

  • Maintains General Counsel’s and Deputy General Counsel’s appointments calendar;
  • Coordinates travel for General Counsel and Deputy General Counsel;
  • Organizes materials for General Counsel’s use in future appointments;
  • Handles reimbursements and generates purchase orders, check requests and expense requests;
  • Prepares draft budgets for the office under the General Counsel’s direction;
  • Greets guests and provides front desk/reception duties;
  • Monitors, maintains and orders office supplies;
  • Maintains and organizes office records;
  • Processes student residency applications;
  • Prepares, coordinates and circulates materials for Board meetings, including notice and agendas pursuant to the state’s open meeting laws;
  • General office administration to include correspondence, telephones, filing, meetings arrangements, and other duties and responsibilities as assigned;
  • Prioritizes competing deadlines.

Performs special projects and tasks and other duties as assigned.

REQUIREMENTS

  • Experience as an administrative or executive assistant, preferably in a legal or executive office;
  • Regular and predictable attendance;
  • Excellent customer/client service skills.

KNOWLEDGE, SKILLS & ABILITIES

Minimum Qualifications:

The ideal candidate must demonstrate the following skills:

  • Ability to recognize and maintain the confidentiality of sensitive College issues and information;
  • Ability to prioritize work assignments and meet established deadlines;
  • Ability to communicate effectively both orally and in writing;
  • Ability to represent the Office of the General Counsel in a pleasant, professional and efficient manner; and to interact effectively with Board members, faculty, staff, students while projecting confidence, understanding, competence and concern;
  • Excellent command of spelling, punctuation and grammar;
  • Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work;
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook; and Zoom video conferencing platform;
  • Ability to work under the supervision of attorneys, understanding necessity of advising management of work progress and any unusual situations;
  • Exemplary personal and professional integrity and business ethics.

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Baccalaureate degree;
  • Experience working for in-house counsel to a governmental legislative body;
  • Experience managing organizational and document support for a board of directors.
  • Proficient knowledge of basic legal concepts, terminology, principles, documentation, and procedures;
  • Proficient knowledge of the use of routine legal reference and research materials;
  • Ability to read and understand statutes, court decisions, legal documents, and similar material;
  • Working knowledge of legal and ethical principles that guide legal assistant conduct;
  • California Notary Public Commission.
  • Experience using Concur and DocuSign

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

UC Hastings College of the Law is an Equal Opportunity Employer

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+30d

Executive Assistant

OnePetPhilippines Remote
slack

OnePet is hiring a Remote Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing reports, filing and organizing documents, and recording meeting minutes.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

JOB RESPONSIBILITIES:

  • Manage information flow in a timely and accurate manner
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing emails, and other correspondence.
  • Provide general administrative support.


QUALIFICATIONS:

  • At least 1 year experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of Google Suite, ClickUp and Slack
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Excellent written and verbal communication skills (email, phone, etc.)
  • Working schedule will be Monday-Thursday 10:00am-3:00pm EST

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tawk.to is hiring a Remote Executive Assistant (US, Australia, Ireland)

PLEASE DON'T APPLY IF YOU ARE NOT A NATIONALITY OF THE COUNTRIES MENTIONED ABOVE

What is the position title for the role?

Executive Assistant (US, Australia, Ireland, etc. based)

What are the VA's primary responsibilities?

Manage calendars to ensure effective use of time, including aligning their calendar with organizational priorities; anticipating day-to-day developments; coordinating meeting logistics; responding to and triaging internal and external meeting requests; making travel arrangements; and developing detailed itineraries
Support with meetings virtually and in person, including securing necessary background or preparation materials and taking detailed (and, in some cases, transcribed) notes in meetings
Manage team incoming communications, often serving as a primary point of contact (by phone and email) to external relationships and responding to and/or escalating immediate, time-sensitive needs
Manage weekly calendar planning and end of day sync meetings, including ensuring alignment with priorities and clarifying ownership of responsibilities
Manage weekly priorities tracker, ensuring timelines and tasks are updated in a timely manner
Finalizing materials, as needed, for meetings and calls (e.g., reformatting slide decks, drafting emails)
Other duties as assigned

What would a typical day in this role look like?

To-do requests will be shared on a daily basis, with the expectation that the candidate tracks their hours and completes the requested tasks as needed.
A day can range from scheduling flights, and hotels, tracking expenses, scheduling meetings, and dinners, keeping track of our weekly priorities, etc.

What are the “must-have” skillsets of a successful candidate?

Very, very organized and personable

What systems and software would you like the VA to be familiar with?

Outlook, online to-do lists/trackers

Will the role be phone-based? Inbound/Outbound?

Chat Support, Phone Support (Inbound), Phone Support (Outbound)

How will you measure the success of a person working in this role?

Ability to complete the requests shared by the team, in a timely manner.

What geographic timezone will the VA be working in?

California, USA (PST)

How many hours/week do you require?

20 hours/week

What will the VA's daily and weekly work schedule be?

1PM-5PM

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    +30d

    Executive Assistant (Volunteer)

    salesforcefreelanceslackc++

    WhoWhatWhy is hiring a Remote Executive Assistant (Volunteer)

    Executive Assistant (Volunteer)

    *Note: The following is an opportunity for flexible, part-time, volunteer work. Please DO NOT APPLY if you are looking for paid employment only. All positions are remote/work from home.

     

    WhoWhatWhyis seeking a “right hand person” to help the Editor-in-Chief and CEO by handling all kinds of interesting projects and tasks — while learning about journalism operations from the inside.

    This is a position that requires tenacity, persistence, maturity, and intelligence. It is a unique job opportunity that will teach you to be a professional — to communicate effectively, manage, and work with other people, gain skills that are appropriate for many career paths, and get an inside look into nonprofit journalism operations. The Executive Assistant contextualizes everything happening atWhoWhatWhy— acting as a liaison between the Editor-in-Chief/CEO and team members; keeping track of various projects within several departments; and acting as a representative for both the Editor-in-Chief/CEO and the organization.

    Are you a detail-oriented, results-driven person — perhaps a student or recent college graduate — with a passion for journalism? Or are you an experienced assistant who wants to make a difference? Would you like to work with smart and talented people to produce great journalism in the public interest? Can you commit 10 hours a week or more, working remotely on your own schedule? Are you looking for an exciting challenge and an opportunity for leadership experience? Join our diverse and values-driven team of students, retirees, and everything in between, from every part of the globe.

     

    WhoWhatWhyis the operating arm of Real News Project Inc., a global nonprofit news organization committed to rigorous journalism unbound by corporate interest, a political agenda, or search-engine algorithms. Our mission is to deliver fact-based, objective news with contextual analysis to help the public understand a fast-changing, complex world. 

     

    We launched with the idea that the public deserves courageous and thorough investigations into the powerful institutions, entities, and individuals that shape our world. We support traditional journalism, but this grave moment in time calls for a stronger response — a journalism more urgent and ambitious. We pride ourselves on having no sacred cows and covering stories that no one else will touch. AtWhoWhatWhy, we believe that quality information changes minds — and that when you change minds, you change everything.

     

    We do not accept ads and we are not underwritten by a wealthy benefactor. We operate independently and leanly through our unique staffing model: Based on public contributions, we pay a core management team and professional freelance writers — and we support them with a large infrastructure of dedicated volunteers.WhoWhatWhyis a nonhierarchical organization reliant upon individual ingenuity and initiative. We pair newcomers with veterans to develop the skills and leadership traits required for the challenging and changing news landscape.

     

    Responsibilities

    • Work closely with the Editor-in-Chief and CEO in all aspects of his work
    • Answer incoming questions for the CEO’s office, direct people to proper resources, offer guidance and introductions for anyone needing help or answers 
    • Respond to emergencies and unexpected situations 
    • As needed, temporarily help run and/or take notes for various business units in the absence of the normal manager or note taker
    • Monitor all departments to identify any challenges or needs and inform the CEO
    • Help the CEO with any special projects, including research of all types
    • As needed, provide liaison with our People and Culture Department to ensure smooth hiring processes 
    • Help identify stakeholders for new meetings and projects, help set up those meetings, and ensure an agenda and good attendance 
    • Take notes on relevant calls and manage follow-up tasks 
    • As needed, play a facilitator role to ensure the success of critical initiatives and projects 
    • Interface with and support members of the organization in carrying out both daily operations and big-picture goals
    • Notice, discuss, document, and implement opportunities/needs for new/better systems, processes, and procedures that improve the functioning of the organization  

     

    Minimum Qualifications 

    • Strong written and spoken communications skills and excellent command of English
    • A calm, unflappable personality, a positive attitude, consistent high energy, motivation to succeed and create success for others, ability to take general direction and innovate solutions
    • Excellent creative problem-solving skills
    • Ability to maintain extremely organized notes, to-do lists, and projects 

    Preferred Qualifications 

    • Prior experience as an executive assistant, administrative assistant, or project manager at a fast-paced, entrepreneurial startup, nonprofit, educational institution, news organization, and/or similar entity
    • Experience with Salesforce, Notion, Slack, marketing automation and email marketing services, and other contemporary business tools preferred 

    Perks

    • Channel your passion in a stimulating environment
    • Learn the nuts and bolts of nonprofit operations in an up-and-coming organization
    • Develop new skills and gain valuable experience that can enhance your professional trajectory
    • Do amazing work on a flexible, part-time basis
    • Have fun while making a difference

    Expectations 

    You will be expected to attend your department’s recurring meetings. Beyond this, you will work on your own schedule. We ask for a minimum commitment of six months for at least 10 hours a week. Because our team is spread throughout the world, we rely on a combination of Slack, email, and conference calls, and we expect everyone to respond in a timely manner. 

    To Apply 

    We will not review applications that appear to be mass submissions. To apply, submit your resume and acustomized cover lettermaking it clear you are familiar with our mission and work.You should confirm your understanding that this is a volunteer position.If there is no option to attach a cover letter, please send a cover letter to hr@whowhatwhy.org. 

    Please note that response emails from us sometimes end up in spam folders; don’t forget to check them. Thank you!


     

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    +30d

    Executive Assistant

    Lighthouse LabsRemote, British Columbia, Canada
    3 years of experienceslack

    Lighthouse Labs is hiring a Remote Executive Assistant

    Lighthouse Labs is looking for an Executive Assistant to support our CEO. The CEO wears many ‘hats’ and is involved in both day-to-day tasks and a wide range of key projects and initiatives to support LHL next phases of growth. This is a great opportunity for someone looking to continue growing and building their executive assistant and administrative career; with deep interest in working for an executive at the CSUITE level. You need to be adaptable, extremely organized, detail-oriented, a strong and professional communicator with high-level stakeholders, have the ability to make processes more efficient, and also be able to think critically and apply that critical knowledge to your work. 


    Who are you?

    You are an individual who thrives in fast-paced environments and who has the ability to context switch at any moment; you are strong at working on multiple things at the same time. You are highly organized, love taking initiative and aren’t afraid to ask questions. As the CEO’s Executive Assistant you are seen not only as support but also as an essential business partner helping them carry out the organization's strategic initiatives, so you must be an individual that is able to think critically and not be afraid to raise flags. You’re naturally curious and love learning new things - Lighthouse Labs is going through a lot of growth, which means lots of experiments and writing new playbooks as opposed to following a formula. 


    What you’ll be doing:

    • Providing day-to-day administrative support to the CEO, including: scheduling meetings, putting together agendas, meeting preparation, sharing relevant information, taking and organizing meeting minutes, recording & following up on action items for both the CEO and participating parties
    • Building systems of organization for executives at CEO’s pace
    • Anticipating CEO’s needs; expectation is that you are weeks ahead of CEO’s schedule
    • Managing, organizing, improving data in a data management system, customer relationship management system, and/or any other systems required
    • Taking draft ideas & work in progress (sketches, notes, outlines) and turning them into presentations, worksheets, proposals
    • Stakeholder management (people skills); a significant and very important component to this role is communicating professionally with staff across the organization. You are the liaison in many ways between staff and the CEO; must be trustworthy, confidential and professional and have a natural ability to build meaningful relationships with staff
    • Doing research and putting together summaries on a very wide range of topics
    • Building and managing project plans, workback schedules (PM experience is a bonus)
    • Reviewing and editing emails and documents drafted by the CEO
    • Email inbox management: organizing and answering emails for the CEO
    • Scheduling and planning business trips
    • Prioritizing the CEO’s time; providing suggestions and recommendations on how CEO should be using their time within their schedule
    • Soundboard for CEO; ability to provide insightful feedback and challenge CEO’s trains of thought
    • Constant upkeep of file organization for CEO
    • Maintaining frequent and at will communication with the CEO at all times between the work hours of 9-5 PM EST.
    • Executing on additional tasks, such as: scheduling and organizing in-person meetings/dinners, sending gifts, mailing post, expensing CEO’s purchases


    What we need from you:

    • Candidate must be located in Toronto.Though this position is mostly remote work, our CEO lives and works in Toronto, and there will be times that the CEO will want to work in-person with his Executive Assistant
    • Minimum 3 years of experience as an executive assistant for an executive level member 
    • Experience in project management and a base knowledge in business
    • Curiosity, resourcefulness, adaptability, comfort with uncertainty/ambiguity, keen interest in running experiments
    • Experience in a fast-paced environment with evolving and shifting priorities
    • Strong written and verbal communication skills (at least 50% of this role is involves written communications)
    • Ability to act as CEO surrogate in certain meetings
    • Excellent time management skills, ability to prioritize and meet deadlines
    • Excellent organizational and planning skills with strong attention to detail 
    • Very comfortable working with a variety of digital tools - Slack, G-suite, Canva, Zapier, Google Analytics
    • Very comfortable with spreadsheets and CRM (we have an in-house CRM), basic data analysis.
    • Ability to manage multiple tasks, projects & priorities
    • Maintaining a high degree of discretion and confidentiality; trust is imperative in this role
    • Community and DEI driven; Lighthouse Labs is community centric and expect our staff to embody inclusivity, collaborating with empathy and an overall positive outlook
    • Strong ability working independently
    • Marketing experience is a bonus
    • Oh, and a sense of humor


    Why you’ll like the job:  

    What we offer:

    • Fast-paced culture focused on continuous learning and growth
    • 4 WEEKS PTO! (15 vacation days, 5 personal days)
    • Unlimited sick days
    • A remote working budget to get your home office up and running
    • A learning fund to support professional development
    • Flexible working hours
    • 100% employer-paid health benefits


    About us: 

    Lighthouse Labs was founded in 2013 with the mission to effectively and efficiently prepare the workforce with the analytical and technical skills necessary to succeed in a world of automation. With an initial focus on our open-enrolment developer bootcamp, we have grown into a leading provider of professional education services, delivering outstanding educational outcomes for our students. Our secret? Innovative curriculum, proprietary ed-tech, unique mentorship and career services and partnerships with government and industry leading organizations. We’re a bunch of quirky, inclusive and smart people who are changing lives by reimagining education - join us!


    Lighthouse Labs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All positions at this time are remote, and we welcome all applicants. Feel free to ask us about other perks of working at Lighthouse Labs!

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    +30d

    PT Executive Assistant

    TruewerkDenver, CO, USA, Remote

    Truewerk is hiring a Remote PT Executive Assistant

    Company Description

    Truewerk is on a mission to disrupt traditional uniform service by providing purpose-built, integrated workwear systems through a modern buying experience. We exist to support and elevate the people whose skilled, physically demanding work makes civilized life possible.

    If this mission resonates with you, and you’re excited to help improve the lives of people working in the skilled trades, we’d love to have you on our team! 

    Job Description

    We’re looking for an experienced, proactive Executive Assistant who thrives in a rapidly growing start-up environment to partner with an inspiring, friendly CEO. With a focus on executive (80%) and personal (20%) support, you’ll be a key player in the administration of our business and an integral communication link between our executives, employees, and clients. 

    This position will likely be part-time to start (15-20 hours) with a potential to grow to full-time in the future. Our ideal candidate will be based near Boulder with an ability to commute to our Denver office a couple days a week.

    What you’ll do:

    • Be a partner: Help keep our CEO apprised of upcoming commitments, prepare materials, and anticipate needs where you can. Provide periodic personal support (birthdays/anniversaries, running errands, vacation planning, petting the dog). 

    • Love the GSuite: Facilitate a healthy gcal, gmail, and gdrive environment. Be a gateway - not a gatekeeper - to our CEO’s calendar and help coordinate staff and client meetings to keep everyone organized (schedule, send agendas, take notes, follow up on action items). 

    • Support our office: Manage corporate and client gifts, organize customer visits and company events, and assist with light office administration as needed in partnership with our Office Manager. 

    • Bring us together: Help with internal and external communication on behalf of the CEO, manage occasional event registration and travel arrangements, and assist with coordination of CEO-led projects to keep our teams’ initiatives moving forward.

    Qualifications

    • 5+ years experience as an executive and/or personal assistant
    • Extensive GSuite experience (Calendar, Mail, Docs, Drive essential. Sheets, Slides, Sites a bonus!)
    • Familiar with Trello and Zoom
    • Comfortable coordinating domestic and international travel
    • Experience in a high-growth business or startup environment
    • A high level of integrity and discretion with confidential and proprietary information
    • Able to work both remotely and in our Denver office 
    • Open to a part time schedule with a potential for increased hours in the future

    Additional Information

    • A chance to get in on the ground floor with a fast-growing, exciting start-up
    • Monthly stipend to assist with technology costs
    • 100% paid employee Health and Dental, affordable coverage for dependents and domestic partners, and an optional Truewerk-funded HSA account for all full time employees
    • Fun, casual, open-office environment
    • Opportunity to work from home
    • Flexible schedules; we honor what matters in your life!
    • Unlimited career potential - come grow with us!
    • Inclusive, empowering teams
    • Strong commitment to diversity, equity, and inclusion

     

    Our ideal candidate will be based near the Boulder / Denver area. Relocation assistance is not provided by Truewerk.

    Salary Range: $30 - $40 per hour 

    Truewerk is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, and local laws.

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    True Fit is hiring a Remote Executive Assistant (Temporary)

    Who We Are
    True Fit is the industry's leading consumer experience platform leveraged by apparel and footwear retailers to decode fit and size and connect shoppers with only what they love. It has organized and connected the broadest footwear, apparel and consumer data in the world to provide best in class fit recommendations covering the industry’s brands and styles. The platform unites social, general and personalized fit guidance into one cohesive experience, driving shopper confidence and loyalty.

    Through serving shoppers across its network of retailers’ websites, True Fit delivers rich datasets back to retailers to inform their strategies and initiatives - from marketing and merchandising to sourcing and product development.  These data sets serve a tremendous need in today’s shifting market - who is this new shopper and how can they be met with relevance?

    True Fit is led by an experienced team of executives and leaders from fashion, retail, big data and ecommerce, and is backed by top investors.

    True Fit is looking for anExecutive Assistant (temporary)to work with our team in theUS. True Fit is 100% remote, so you can work from almost anywhere!

    The Role
    We are looking for a virtual Executive Assistant to provide administrative support to our team while working remotely. This role is responsible for supporting the CEO, COO, and CRO. This is a six-month position with a start date of June 15th, 2022.

    Key Responsibilities

    • Effectively communicate with internal and external employees with professionalism, accuracy, and speed.
    • Review incoming correspondence, handle inquiries and initiate first response and routes as appropriate
    • Use Google Calendar to manage C-Level Executive calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed. Attend key meetings, capturing notes and follow-up tasks
    • Assist in preparing agendas and related correspondence
    • Coordinate logistics for special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, catered events and department outings/team building.
    • Coordinate closely with Information Technology, HR and other key functions
    • Manage all travel and expenses for executives and managerial staff, including validation, tracking and reconciliation of expenses, submit expenses through Concur

    Desired Skills and Experience
     

    • Highly proficient in Microsoft Office Suite ( Outlook, PowerPoint, Excel, Word, Teams, OneNote), strong PowerPoint skills to ensure professional appearance of the presentations
    • Sound judgment, high integrity, and ability to maintain strict confidential information
    • Professional demeanor with excellent verbal and written communication skills, with a demonstrated ability to compose content materials and correspondence
    • Excellent time management, strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail.
    • Responsive and proactive, with the ability to work well under tight deadlines and respond to changing demands.
    • Ability to work well in a team environment, across geographies and time zones, with a spirit of collaboration
    • Flexible with the schedule; able to complete assignments against deadlines, occasionally outside of regular work hours
    • Positive, professional, and enthusiastic attitude and the ability to receive constructive feedback
    • Comfortable working autonomously; self-motivated
    • Familiarity with current technologies, like desktop sharing, cloud services and Google 
    • Knowledge of online calendars and scheduling (e.g. Google Calendar)
    • Excellent phone, email and instant messaging communication skills

    Why True Fit?

    One size does not fit all in what you wear or your True Fit career. Everyone at True Fit has the opportunity to push their professional boundaries, while balancing personal ambitions.

    We believe that how we dress is an expression of who we are and the confidence we feel. As an EEO employer, we work to help all team members experience an inclusive, diverse and accepting work environment, so you can beTrue To You.

    True Fit was also just recently acknowledged by Built in Boston who announced that True Fit earned spots on two lists for best places to work 2022!

    Built In determines the winners of Best Places to Work based on an algorithm, using company data about compensation, benefits and companywide programming. To reflect the benefits candidates are searching for more frequently on Built In, the program also weighs criteria like remote and flexible work opportunities, programs for DEI and other people-first cultural offerings.

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    Rock and Art UK is hiring a Remote VOLUNTEER - Executive Assistant to the CEO

    Company Description

    Rock and Art – Cultural Outreach UK offers an unorthodox perspective on pop culture and societal issues by an alluring team of divergent creators. Our motley crew of writers, editors, and media developers seek to cover relevant issues and stories through a positionality of authenticity and inclusivity.

    Our community of diverse voices offers a refreshing queer feminist perspective to the uneasy truths of life in an exclusionary world.

    We propose a conceptual approach that triggers critical thinking and generates debates. It impels social change.

    We value culture, enjoy it, analyse and discuss it.

    We recognise the intrinsic linkage between pop culture and other social phenomena and stay attentive to it.

    We are curious, unapologetic, and loud.

    Rock and Art explores topics and engages in analysis often vacant from other media outlets, maintaining feminism and LGBTQ+ identities at the forefront.

    We started as a small digital media company based in Argentina. At this stage in our development, we aspire to deliver our message and content to a UK audience. As a growing company, we are joining forces with a variety of local and expert communicators to extend our approach and perspectives.

    We are thrilled to share this new chapter with you.

    Job Description

    We are looking for a diligent senior executive assistant to support management with daily administrative duties. The responsibilities of the senior executive assistant include planning meetings and organizing calendars.

    To be successful as a senior executive assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor. Ultimately, a top-notch senior executive assistant should be equipped with experience, able to tackle any task given to him or her in a timely fashion and communicate effectively.

    • Coordinating calendars.
    • Scheduling appointments and events.
    • Acting as a liaison.
    • Preparing reports and updating internal databases.
    • Managing travel arrangements.
    • Managing phone calls and emails.
    • Distributing internal communication.

    Qualifications

    • High school diploma.
    • Previous experience as an assistant.
    • Strong knowledge of office procedures.
    • Strong interpersonal skills.
    • Solid knowledge of office management systems.
    • Must be discrete and maintain confidentiality.
    • Outstanding organizational skills.
    • Be proactive.

    Additional Information

    THIS IS A VOLUNTEER AND UNPAID ROLE. 

     

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    +30d

    Executive Assistant with Google office tools

    Syncreon ConsultingBasking Ridge Rd, Long Hill, NJ, USA, Remote

    Syncreon Consulting is hiring a Remote Executive Assistant with Google office tools

    Company Description

    We work as trusted business partners and always strive to deliver the most value and highest return on investment for our clients. We are highly trained business professionals with strong understanding of clients need. We work closely with the leading staffing trade associations, training, and research organizations to ensure we are knowledgeable of the latest industry trends and technologies.

    Job Description

    Project Scope:

    We need to immediately find an executive assistant for one of our customer who will be majorly managing most of his meeting, calendars and other official stuffs. Person should be in new jersey, and be knowledgeable on all Google Office Tools.

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

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    +30d

    AA-1 Executive Assisstant

    Acklen AvenueNashville, TN Remote
    agile5 years of experiencemobile

    Acklen Avenue is hiring a Remote AA-1 Executive Assisstant

    Executive Assisstant

    Who you are

    You will work closely with the COO to positively impact the company’s productivity and effectiveness by supporting the COO and all related daily tasks. You will act as the point of contact among executive employees, clients and other external partners. You will manage information flow in a timely and accurate manner. To be successful in this role, you should be well organized, have awesome communication and time management skills and be able to act without guidance. We want someone to lead from where they are!

    What you will do

    • Act as the main point of contact for the CEO & COO.
    • Manage calendars and set up meetings.
    • Make travel arrangement and accommodations.
    • Set up meetings ,which includes finding the appropriate meeting space for the event and ensuring proper technology availability.
    • Create with some guidance memos presentations, emails and data gathering.

    Requirements:

    • Ideally 2 to 5 years of experience as an Executive Assistant, Personal Assistant or similar position assisting at the chief level.
    • GSuite Experience
    • Mind-blowing organizational and time management skills.
    • Top line communication skills written and verbal.
    • High confidentiality (This is very important)
    • Drive

    In addition:

    • This is a 100% remote position with occasional in person meetings.
    • Candidates must be located in the Nashville , Tennesee area.
    • Full-time job (40 hours weekly)
    • Pemanent Contract
    • Availability for occasional travel , outside and inside the United States.
    • Preffered but not mandatory , to have working profiency in spanish.

    About Us…

    If you're looking to build a nearshore software development team, Acklen Avenue is your trusted partner in outsourced development. We are fully assembled agile teams at a weekly rate.

    Our team of software engineers are passionate about clean code and simple user experiences. Acklen Avenue offers more than talent. We offer a mature product development process, staffed with experienced, full-time experts. We are People + Process + Partnership.

    Top 8 Mobile App Development Companies in Nashville - According to: Expertise

    Top 100 Web Development Companies in Nashville - According to: The Manifest

    5 best tech companies in Nashville - According to: Zipjob

    Top App Development Companies in Nashville - According to: Clutch



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    tawk.to is hiring a Remote Executive Assistant / Admininstrative Assistant to Chief Operating Officer of the company

    What are the VA's primary responsibilities?

    I am looking for a close working executive assistant / administrative assistant that would report to me and assist in my day to day workings as Chief Operating Officer of my company. I am looking for a full-time dedicated individual with the hopeful expectation of a long term working relationship and understanding of how myself and our company operations.

    What would a typical day in this role look like?

    • The typical day of an ideal Executive Assistant would be as follows:
    • Monday through Friday 9am EST to 5pm EST
    • I would have a task list either set up for the day or a morning Zoom Meet with the assistant to discuss objectives, my day, and what we have on the calendar and tasks at hand that I need support on.
    • VA would already have access to view/manage / edit my calendar to look at my schedule to assist in adding / removing additional meetings or calls.
    • VA would be trained on tasks that reoccur daily.
    • There may be a Zoom meeting on various days where I would have the VA present to assist in my presentation and taking notes / follow up to relative parties in the call.
    • VA could be forwarded emails/texts / or voicemails through the day to log or follow-up on at the direction of myself.
    • VA would assist me on tasks list on the current projects we are working on and organise my overall objectives.
    • VA may be assigned sales spreadsheets and purchase reports to go through to gauge sales and inventory movements.
    • A self-starter is ideal to understand our business and how I operate my tasks to seek additional areas that they may be able to help support me on.
    • When my calendar is full the job can be fast-paced, an individual that performs well under periods of higher stress is ideal.
    • Other times - the days can be very much slower and follow-up on pending project tasks is needed.
    • VA would be expected to be comfortable contacting various fellow employees, vendors, manufacturers, etc via phone, email, text as an extension of the executive.
    • An overall great communicator with excellent organizational skills is ideal for this position as their main focus is to assist an executive of a busy and continuously growing company.

    What are the “must-have” skillsets of a successful candidate?

    • - Prior experience working as an executive assistant preferred
    • - excellent written & verbal English (great communicator in general)
    • - exceptional organizational skills for both themselves and the ability to organize others
    • - ability to work in a fast-paced environment and adapt quickly to change
    • - Willingness to learn
    • - People-oriented & Professionalism
    • - the ability to multitask and take leadership of a task once properly trained
    • - ability to understand my way of communicating with clients, vendors, etc and relay the same in a positive way
    • - maintain both my business and personal calendars and schedule
    • - be able to attend Zoom meetings and participate, as well as, take notes and dictate followup as needed
    • - proficient in Word, Excel, Google docs, Zoom, (Notion and/or basecamp experience a plus)
    • - utilize a VoIP line to communicate with our company's vendors/clients / fellow employees / myself as needed
    • - maintain and complete task lists and daily zoom check-ins or zoom video calls with myself
    • - Trustworthy to sensitive information & tech capable
    • - Timely & efficient
    • - Detail Oriented & Resourceful

    What are the “nice-to-have” skillsets of a successful candidate?

    • - Experience in Project Management / Delegation
    • - Work in Spreadsheets and Reporting
    • - Prior experience entering Purchase Orders a plus
    • -Experience with project management software such as: Notion / Basecamp / Monday or others
    • (Would like to use one of these applications between myself and the VA)
    • - Prior experience with US Online Marketplaces such as: Amazon or Wal-mart Marketplace a plus
    • - Any experience in the Home Improvement or Hardware area a plus

    What systems and software should be would you like the VA to be familiar with?

    • - proficient in Word, Excel, Gmail, Google docs, Zoom, (Notion and/or basecamp experience a plus)

    Will the role be phone-based? Inbound/Outbound?

    Email Support, Phone Support (Inbound), Phone Support (Outbound)

    How will you measure the success of a person working in this role?

    • I would like to set up a task completion or project management type software application such as: Notion, Basecamp, Monday or other to help keep VA and myself on the same page, as well as, be able to visualize task completion and tasks at hand.
    • I would like a close working relationship with the individual to help improve my ability to take on more big picture tasks and projects for the betterment of our company.

    Will the VA be required to know and use the tawk.to software?

    No

    What geographic timezone will the VA be working in?

    US- Eastern Standard time - I am located in NJ, USA

    How many hours/week do you require the VA for?

    40 hours/week

    What will the VA's daily and weekly work schedule?

    Normally - Monday through Friday 9 AM EST - 5 PM EST - Variation on slower days may be possible such as a 7 AM start time

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    +30d

    Executive & Communications Assistant - FTC 12 months

    ExperianBlackfriars Rd, London SE1, UK, Remote

    Experian is hiring a Remote Executive & Communications Assistant - FTC 12 months

    Company Description

    Internal Grade F

    Who are Experian?

    We are the world’s leading global information services company. During life’s big moments – from buying a home or a car, to sending a child to college, to growing a business by connecting with new customers – we empower consumers and our clients to manage their data with confidence. We help individuals to take financial control and access financial services, businesses to make smarter decisions and thrive, lenders to lend more responsibly, and organisations to prevent identity fraud and crime.

    We have 20,000 people operating across 44 countries and every day we’re investing in new technologies, talented people, and innovation to help all our clients maximise every opportunity. We are listed on the London Stock Exchange (EXPN) and are a constituent of the FTSE 100 Index.

    Our approach to flexible working

    We care about work that works, whether that’s about where you work or adjusting your hours to fit better with your life. Our flexible working practices, including our hybrid working model where you can split your working time between the office and your home, support our belief that this balance brings long-lasting benefits for our business as well as ensuring that our people can balance successful careers with their commitments and interests outside of work. So that you can love where you work, please discuss what works for you with your recruiter during the hiring process.

    Accepting you, for you.

    We want you to feel accepted for who you are and to feel safe, valued and to help us build a culture of true belonging. Experian is proud to be an equal opportunity employer and we take affirmative action to create a more inclusive and equitable world of work. We are committed to equal employment opportunities regardless of age, disability, gender identity, marital status, race, ethnicity, faith or belief, sexual orientation, socioeconomic background, Veteran status or whether you’re pregnant or on family leave.

    Job Description

    The successful candidate will be required to provide Executive Assistant support to several executives in the EDQ Central Senior Management Team, as well as support the delivery of key communications to staff in a planned manner. They will also be required to take lead responsibility for the planning and implementation of a range of events and conferences.

    What will you be doing?

    Administrative support for identified executives, including but not limited to:

    • Management of diaries to prioritise and co-ordinate appointments and maximise time efficiency for Executive and members of the Leadership Team. Including holiday management across the Leadership team.
    • HR support (i.e. on-boarding new staff, appraisal process management, annual leave, sickness, assisting with escalated HR issues such as grievance and disciplinary matters, training, recruitment)
    • Reconciling expenses and credit card statements as required and preparing purchase orders, review invoices for accuracy. 
    • Track multiple tasks and help set priorities.  Follow a proactive process for follow up communications to ensure deliverables are met.
    • Organise filing of executive documents, reports, meeting agendas and minutes in an orderly manner that facilitates timely retrieval and follow up of actions.
    • Handle all confidential documents and maintain strict confidentiality throughout
    • Create news items using our internal communications platform, Horizon, and our intranet, working with colleagues throughout the organisation to collate content from their regions and distribute on a regular basis.
    • Work with senior management to plan events and conferences such as Company Day, the Global team Conference and the Christmas Party.

    Qualifications

     We are looking for a friendly and proactive candidate with proven organisational and communication skills, as you will need to build relationships across multiple regions within the Global EDQ business and across the wider Experian organisation and be a key point of contact for the teams.

    You'll have strong time management skills allowing you to support a virtual team spanning multiple domestic time zones and an ability to problem solve, work independently and self-sufficiently, and handle multiple tasks simultaneously resulting in timely conclusion of deadlines.

    It would be great if you are detail-oriented mindset with attention to detail and with the ability to effectively prioritize and organize workflow.

    You'll be self-confident and comfortable with exercising professional assertiveness to ensure tasks are executed by team members and have a proven track record in roles requiring confidentiality and discretion as appropriate. 

    Everyone has different experience, and so please don’t rule yourself out if you cannot ‘tick’ all of the qualities mentioned above. Talk to us about the experience that you do have

    Additional Information

    Why choose us?

    Our colleagues’ health and wellbeing are a top priority for us, that’s why our reward, benefits and wellbeing programmes are designed so you can come to work feeling your very best self. Our benefits focus on health, money, and lifestyle so you can tailor your benefits to your own personal needs. Whether it’s your physical and mental wellness, getting to work or preparing for the next big milestone in your life, we have a range of flexible options to have you covered!

    To learn more about our culture and what it’s really like to work here, check out our interactive guide here: https://view.pagetiger.com/experianguideforcandidates/1

    Could this be the role for you? Apply now to start your journey with Experian.

    #LI-JW-EXPERIAN

    Experian Careers - Creating a better tomorrow together

    Find out what its like to work for Experian by clicking here

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    NielsenIQ is hiring a Remote Executive Assistant - Remote in US (EST)

    Job Description

    About this job 

    This role will support the 3 Global Retail Executives.   

    Responsibilities 

    As an Administrative Assistant you will be responsible for: 

    -  Co-ordinates budget & forecast information, prepares expense reports 

    -  Schedules meetings, maintains calendar, co-ordinates travel arrangements 

    -  Creates reports and presentations 

    -  Maintains lists, files, invoices, department budget 

    -  Co-ordinates management meetings and prepares notes 

    -  Supports managers with onboarding/offboarding, department moves and IT requirements 

    Qualifications

    -  Strong multi-tasking skills, attention to detail and communication skills 

    -  Independent worker, strong interpersonal skills, confident and professional 

    -  Confidentiality and discretion a must 

    -  Advanced proficiency with Outlook and Microsoft Office, including Excel and PowerPoint 

    -  Strong competency with numbers and basic accounting knowledge 

    -  Minimum 4-5 years related experience in a business environment. College education specializing in Business Administration would be an asset. 

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

    About NielsenIQ 

    NielsenIQ is a global measurement and data analytics company that provides the most complete and trusted view available of consumers and markets worldwide. We provide consumer packaged goods manufacturers/fast-moving consumer goods and retailers with accurate, actionable information and insights and a complete picture of the complex and changing marketplace that companies need to innovate and grow. Our approach marries proprietary NielsenIQ data with other data sources to help clients around the world understand what’s happening now, what’s happening next, and how to best act on this knowledge.  We like to be in the middle of the action. That’s why you can find us at work in over 90 countries, covering more than 90% of the world’s population. For more information, visit www.niq.com.

    NielsenIQ is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class.

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    +30d

    Executive Assistant (Remote)

    Publicis Sapient375 Hudson St, New York, NY 10014, USA, Remote

    Publicis Sapient is hiring a Remote Executive Assistant (Remote)

    Job Description

    CitrusAd is seeking a highly resourceful and organized team-player with an upbeat take charge personality. The candidate should be efficient in providing dedicated administrative support to executives and staff with the utmost level of confidentiality. The role will work as part of a team and will be expected to also work independently and effectively. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

    This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

    Responsibilities include:

    • Act as the point of contact among executives, employees, clients and other external partners
    • Manage information flow in a timely and accurate manner
      • Keeping lines of communication open for any items that may arise (change in travel, movement of meetings, etc.)
    • Manage executives’ calendars and set up meetings
    • Take minutes during staff meetings
    • Make travel and accommodation arrangements
      • Providing a detailed itinerary for all travel including flight, rental car/car service, lodging and dining reservations as needed
      • Tracking flights and updating on changes as needed (may require after hours support for any travel changes)
    • Working with leaders to provide approvals on travel itineraries for organization
    • Compilation and entry of expenses
    • Entry of Timesheets
    • Setting up meeting logistics including but not limited to: calendar invite, conference room reservation, catering, AV/Video conferencing
    • Additional duties and special projects may be assigned as needed

    Required experience/background:

    • 5+ years of experience in an executive/leadership support role
    • Associates/Bachelors Degree
    • MS Outlook, Excel, Word, and PowerPoint expertise a must
    • Excellent verbal and written communication skills
    • Self driven, effective time management, highly organized, critical thinker who is also calm under pressure and has the ability to multi-task
    • Problem solver who has the ability to anticipate needs
    • Trustworthy with proven accountability         
    • Positive attitude and teamwork focused                                                   

    Additional Information

    When you’re one of us, you get to run with the best. For decades, we’ve been helping marketers from the world’s top brands personalize experiences for millions of people with our cutting-edge technology, solutions and services. Epsilon’s best-in-class identity gives brands a clear, privacy-safe view of their customers, which they can use across our suite of digital media, messaging and loyalty solutions. We process 400+ billion consumer actions each day and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC. Positioned at the core of Publicis Groupe, Epsilon is a global company with more than 8,000 employees around the world. For more information, visit epsilon.com

    Great People Deserve Great Benefits

    We know that we have some of the brightest and most talented associates in the world, and we believe in rewarding them accordingly. If you work here, expect competitive pay, comprehensive health coverage, and endless opportunities to advance your career.

    Epsilon is an Equal Opportunity Employer.  Epsilon’s policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories.

    Epsilon will provide accommodations to applicants needing accommodations to complete the application process.

    For San Francisco Bay and Los Angeles Areas: Epsilon will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance. 

    Applicants with criminal histories are welcome to apply.

    REF154410W

    +30d

    Operations Specialist / Executive Assistant - Remote (Volunteer)

    wordpresssalesforceslackc++

    WhoWhatWhy is hiring a Remote Operations Specialist / Executive Assistant - Remote (Volunteer)

    Operations Specialist / Executive Assistant (Volunteer)

    *Note: The following is an opportunity for flexible, part-time, volunteer work. Please DO NOT APPLY if you are only looking for paid employment. All positions are remote/ work-from-home.

    Are you passionate about making a difference? Would you find it exciting to work with smart and talented individuals committed to producing great journalism in the public interest? Can you commit (a minimum of) 10 hours a week to our mission, working remotely on your own schedule with our far-flung, diverse team? 

    WhoWhatWhyis seeking a volunteer, part-time Operations Specialist / Executive Assistant to work directly with our Operations department. Operations Specialist / Manager juggle multiple projects, handle day-to-day tasks and support their team in any way they can. It is an incredible opportunity to learn rapidly, challenge your creative problem-solving skills, and gain exposure to all aspects of a rapidly growing nonprofit.

    WhoWhatWhy.orgis a nonpartisan, agenda-free news organization. Not left-wing, not right-wing, not consensus-seeking, we report the truth, whatever it is. We approach each story with an open mind, boundless curiosity, and a willingness to dig deep beneath the surface  —  and don’t back away in the face of pressure from powerful institutions and groupthink. 

    We are a nonprofit. We are not funded by a zillionaire. We do not accept corporate ads. As such, we are only currently able to pay a small core team, as well as experienced professional freelancers —  and rely primarily on skilled volunteers to fill out our growing organizational infrastructure. 

    Age does not matter. We have among us young students, vibrant retirees, and everything in between, from all walks of life.

    Join us! 

     

    Qualifications

    • Team player who is willing to do whatever the team needs to succeed 
    • Interest in and knowledge of current affairs and news
    • Excellent written communication and oral presentation abilities
    • Accuracy, confidence, focus, high level of organizational capability, self-motivation, curiosity
    • Minimum commitment of 10 hours per week
    • Familiarity with Google Drive, Notion, JazzHR, Salesforce, Wordpress, and Slack are all pluses! 

    Responsibilities

    • Take notes during department meetings
    • Keep track of any files and documentation 
    • Track and manage projects and tasks
    • Conduct research
    • Aid in hiring efforts for the team 
    • Specialize in your area of interest, be it editorial, development, administration, etc, while handling everything that needs to be done 
    • Collaborate with and support other team members and administrative assistants 

    Perks

    • Channel your passion in a stimulating environment
    • Learn the nuts and bolts of nonprofit operations in an up-and-coming organization
    • Develop new skills and gain valuable experience that can enhance your professional trajectory
    • Do amazing work on a flexible, part-time basis
    • Have fun while you make a difference 

    Expectations 

    You will be expected to attend your department’s recurring meetings. Beyond this, you will work on your own schedule. We ask for a minimum commitment of 6 months for at least 10 hours a week. Because our team is spread throughout the world, we rely on a combination of Slack, email, and conference calls, and expect everyone to be responsive in a timely manner. 

    To Apply 

    We will not review applications that appear to be mass submissions. To apply, send your resume and acustomized cover letter, making clear you are familiar with our mission and work.You should confirm your understanding that this is a volunteer position.If there is no option to attach a cover letter, please send a cover letter to greta.glasmeyer@whowhatwhy.org. 

    Please note that response emails from us sometimes end up in spam folders; don’t forget to check them. Thank you!


     

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    +30d

    Executive Assistant (Remote)

    DoorsteadSan Francisco, CA Remote

    Doorstead is hiring a Remote Executive Assistant (Remote)

    Our Industry

    There are 20 million single family residences (SFRs) in the United States, more than 19 million of which are owned by 15.5 million “very small investors,” individuals or families who own one or two units. For these rental property owners, there is little in the way of data or technology to help them understand the market rental rates for their property, find and market to the highest quality prospective tenants, and manage the ongoing maintenance of their rental units with minimal headache. Pain points like these are why more than a third of all SFR owners turn to property managers for help.

    Full-service property management for SFRs is a hyper-local and highly fragmented business. And just like the owners, property managers have little in the way of data, tools, and automated processes to enable them to scale and work smartly. Further, there is a misalignment of incentives between traditional property managers and the owners they represent – managers can promise a high rental rate to win the business but do so without consequence if they secure a lower rate. They pitch fast leasing timeframes but have no skin in the game when vacancies stretch from weeks to months. Missteps on both of these fronts come at a high cost; they often are the difference between a homeowner making or losing money on their rental property each year.

    Our Company

    Doorstead is here to address these pain points and more which have long been considered “unfixable” by property owners. Doorstead is a full-service, digitally-driven property management company that puts both the owner and tenant customers at the center of what they do. For owners, they eliminate uncertainty by guaranteeing market rents, caps on vacancy, and cash flow. The company invested early in building local data sets and machine learning models, leveraging tens of attributes for a given home to predict market-clearing rents that minimize vacancy while maximizing owner cash flow. The Doorstead guarantee gives owners peace of mind while aligning incentives of the owner and manager.

    In less than 2 years of operations, we’ve booked 8-figure gross rents, indexed rental prices for over 10MM properties, and raised $17M+ from the investors who backed Redfin with participation from executives at Opendoor and Uber. We believe that without the smart, hard-working individuals that make up our winning team, we would not be where it is today. We have a once-in-a-lifetime opportunity to reimagine an entire industry and create the right way for today.

    The Role

    The Executive Assistant provides high-level support for the CEO and COO, including heavy calendar management and successful coordination of business meetings. This person serves as the liaison and barometer between the executives and other departments within Doorstead. The ideal candidate will be able to exercise independent judgment in the resolution of administrative problems. They will prioritize and manage multiple projects simultaneously with little or no supervision. Furthermore, they will assist with planning large in-person offsite events and virtual events for both international and US-based staff.

    Responsibilities

    • Managing CEO and COO's calendars, including weekly and monthly calendar audits; this may include but is not limited to requiring interaction with internal and external executives and assistants to schedule various business meetings.
    • Checking the mail at our San Francisco office weekly, scanning, and emailing to the appropriate person.
    • Running errands based in the San Francisco area as needed.
    • Handling incoming and outgoing electronic communications on behalf of executive management.
    • Learn to triage meetings and communication for the CEO and COO.
    • Arranging travel arrangements and reservations for executive management as needed
    • Independently creating well-organized, grammatically correct memos and reports for distribution to members of various departments.
    • Assisting with special events planning, including board meetings/calls and offsite company events.
    • Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data/reports.
    • Maintaining the highest level of confidentiality.
    • Manage information systems operations, including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
    • Ability to pioneer research projects on topics/subjects as assigned and summarize your findings, noting any significant callouts.
    • Complete one-off purchase for the company as needed.
    • Performing other duties as assigned.

    Skills and Qualifications

    • 2-3 years or more of experience as an executive administrative assistant in a CEO/President level setting.
    • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
    • Display exceptional organizational skills and impeccable attention to detail.
    • Excellent interpersonal, oral, and written communication skills
    • Must exhibit excellent writing, proofreading, and editing skills.
    • Make appropriate, informed decisions regarding priorities and available time.
    • Have the ability to complete a high volume of tasks and projects with little or no guidance.
    • Prioritize levels of urgency for situations and events that require quick response or turnaround.
    • Must have reliable transportation, a clean driving record, and be willing to submit your information for a background check.

    See more jobs at Doorstead

    Apply for this job

    ITPros is hiring a Remote Personal Executive Assistant | Must be local to West Chester, PA | Flexible Work Schedule

    Company Description

    Become the Personal Assistant to a local business executive and entrepreneur in West Chester, PA.

    Benefits:

    • Monthly Allowances & Subscriptions: Health Care, Smartphone, Internet, Car, Netflix, Apple Music, YouTube TV, etc.
    • Complimentary Bedroom + Bathroom + Garage Parking (if needed)
    • Flexible Work Schedule
    • Company AMEX
    • Plus More

    Job Description

    The Personal Assistant will be responsible for executing daily personal and business administrative tasks such as:

    • Creating, modifying, and updating company job advertisements
    • Monitoring and presenting daily company production and performance
    • General bookkeeping and record tracking
    • Administrative tasks within Asana
    • Social media management
    • General household cleaning and vendor management (landscapers, cleaning crew, etc.)
    • Laundry, dry cleaning, shopping, etc.
    • Dog walking, vet and grooming visits, etc.
    • Party planning

    Qualifications

    Successful Personal Assistant applicants must be local and familiar with the West Chester, PA area.

    Additional Qualifications:

    • Must have a valid PA driver's license.
    • Must be experienced working with Google products: Gmail, Google Calendar, Google Sheets, etc.
    • Must be tech-savvy and willing to learn.
    • Must have excellent communication skills.
    • Must be overly detailed and organized.

    Additional Information

    Your application will be reviewed within 24-hours. Those selected for a Round 1 video interview will be contacted via email to schedule a time. Thank you for your interest.

    Interview Process:

    • Round 1 = Video Call w/ Executive (15-minutes)
    • Round 2 = Take-Home Assignment (45-minutes)
    • Round 3 = In-Person Meeting (60-minutes)
    • Decision 
    +30d

    (Junior) Executive Management Assistant (m / f / d)

    Usercentrics GmbHMunich or Remote
    mobilec++

    Usercentrics GmbH is hiring a Remote (Junior) Executive Management Assistant (m / f / d)

    JOIN OUR #1-RANKED DATA PRIVACY COMPANY
    We’re looking for an energetic and resilient (Junior) Executive Management Assistant (m / f / d) to join our team and support our Executive Assistant on all tasks handled for our C-Suite. 

    You will coordinate and provide high-quality administrative support to our key company executives as well as manage tasks for the executive team such as creating reports, organizing travel and accommodation, preparing presentations and other organizational tasks. You should have a detailed understanding of the full Google suite, be extremely fast at solving problems and have first experience as an executive or administrative assistant. 
    Your Tasks
    • Provide general administrative assistance and support to our Executive Assistant 
    • Schedule meetings (including personal calendar management) 
    • Support remote and onsite meeting preparation (e.g. organize catering if necessary)
    • Accurately recording minutes from meetings
    • Support our C-Suite in preparing presentations
    • Prepare and draft business correspondence
    • Research and conduct data to prepare documents for review and presentation 
    • Make travel arrangements and detailed travel itineraries 
    • Travel expense accounting
    • Occasionally handle personal tasks
    • Take over smaller projects and independently drive them forward
    You Bring
    • First experience in working as an executive assistant preferably in a global company
    • Completed degree in business administration or similar 
    • Detailed understanding of GoogleSuite 
    • Strong problem solving skills 
    • Above-average degree of commitment and independent work style
    • Strong work ethic 
    • Fluent English and German with strong communication skills
    • Flexibility and a confident, professional, personable manner
    • Attention to detail
    Why join Usercentrics?
    • We are headquartered in Munich, with offices and hubs in Copenhagen, Odense and Prague
    • Remote work, flexible working hours and the option of working from your home office with all the equipment you need
    • Fast-growing, diverse and international team of tech enthusiasts and entrepreneurially-minded people for you to engage with
    • A structured two-week live online onboarding where you get to know all our departments and our product. Additionally, everyone gets an onboarding buddy to show you the ropes
    • Get involved! Space and encouragement to learn and implement your ideas in a company with fast decision-making processes
    • We’re invested in the overall well-being of our employees and want to encourage you to further grow your skills and potential! That’s why we offer benefits like personal development budget or job-related language courses
    • Depending on your location we offer on-site or remote coaching and happiness sessions, gym membership, massages, and catered lunches
    About us
    Usercentrics is a global market leader in the field of Consent Management Platforms (CMP). We enable businesses to collect, manage and document user consents on websites and apps in order to achieve full compliance with global privacy regulations while facilitating high consent rates and building trust with their customers.

    Usercentrics believes in creating a healthy balance between data privacy and data-driven business, delivering solutions for every size of enterprise. Cookiebot CMP is our plug-and-play SaaS for smaller businesses and organizations, App CMP handles user consent on mobile apps, and Usercentrics CMP serves companies with enterprise-grade custom requirements for unifying consent and data from capture to processing.


    Helping clients like Daimler, ING Diba and Santander achieve privacy compliance, Usercentrics is active in more than 100 countries, with 2000+ resellers and handles more than 61 million daily user consents.
    Visit usercentrics.com and cookiebot.com to learn more.


    Usercentrics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected status, sexual orientation, gender identity or expression. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.