Executive Assistant to the CEO

Are you an exceptional professional who thrives in a fast-paced, challenging environment? Can you handle multiple tasks effortlessly while maintaining unparalleled attention to detail? Are you comfortable interacting with all levels of an organization, with particular experience at the executive level? If so, we have an exciting opportunity for you! Join our team as the Executive Assistant to the CEO and be an integral part of our journey toward success and thrive in a growing tech company's fast-paced and high-energy environment.

Who We Are 

Cobalt was founded on the belief that pen testing can be better. Thanks to the powerful combination of a SaaS platform and an exclusive community of testers known as the Cobalt Core, our pen tests start in as little as 24 hours and integrate with modern development cycles. Accepting just 5% of applicants, the Core boasts over 400 closely vetted and highly skilled testers who jointly conduct thousands of tests each year. 

Our award-winning, fully remote team is committed to helping agile businesses remediate risk quickly and innovate securely. Today, over 1,000 customers use Cobalt to run pen tests on demand via Pentest as a Service, AKA PtaaS, a space that Cobalt pioneered (you could even say we wrote the book on it) and continues to lead.

About The Role

As the executive assistant to our CEO, your responsibilities will include:

• Business Liaison: Act as a point of contact and liaison between the CEO and internal/external stakeholders.
• Data & Information Management: Organize and maintain confidential data and information with the utmost integrity.
• Event Management: Partner with our Events Manager to coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees.
• Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements.
• Communications: This position oversees emails, calls, and other correspondence and drafts professional and polished documents on behalf of the CEO.
• Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
• Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CEO's decision-making process.
• Executive Support: Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.

Qualifications

To be successful in this role, you should possess:

• Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 3 to 5 years.
• Industry-specific knowledge is a plus.
• Located on the East Coast, USA.
• Authorized to Work in the USA.
• Must be able to travel as needed.
• Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments.
• Ability to develop strong working relationships that allow you to anticipate what is needed.
• Active Listening Skills.
• Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from diverse backgrounds.
• Must have high emotional intelligence when handling sensitive situations and conflicts.
• Builds solid relationships with other employees and external stakeholders.
• Strong organizational skills with exceptional time management.
• Able to confidently multi-task and shift priorities as needed.
• High level of attention to detail and the use of discretion.
• Strong problem-solving skills and a proactive mindset.
• Adaptability & Flexibility.
• Experience handling basic data analysis tasks and presenting findings meaningfully.
• Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings.

As part of our committed team, you will enjoy:

• Competitive compensation package commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• The chance to work closely with visionary leaders and industry experts.
• A collaborative and inclusive work culture that values your contributions.
• Opportunities for professional development and growth within the organization.

Pay Disclosure

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is ($69,600 - $87, 000) per year + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications.  The salary range may differ in other states and be impacted by proximity to major metropolitan cities. 

Diversity at Cobalt

With over 45 nationalities already at Cobalt (and counting), we respect and celebrate diversity! We’re proudly committed to equal employment opportunities regardless of your gender, religion, age, sexual orientation, ethnicity, disability, or place of origin. We support each other and are grateful for each Cobalter's contribution to our mission — let's make security dance! Please apply even if you don't meet all the criteria above but are still interested in the job. Nobody checks every box, and we're looking for someone excited to join the team.

Cobalt (the "Company") is an equal opportunity employer, and we want the best available persons for every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws and providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Cobalt is an E-Verify employer. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

At Webflow, our mission is to bring development superpowers to everyone. Webflow is the leading visual development platform for building powerful websites without writing code. By combining modern web development technologies into one platform, Webflow enables people to build websites visually, saving engineering time, while clean code seamlessly generates in the background. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. It’s the web, made better. 

As anExecutive Assistant at Webflow, you will play a critical role in scaling the impact and results of the Vice President of People and the People department, in turn, accelerating and unlocking the critical objectives across the company. You will also provide essential support to two additional executives. This position is designed for someone who is not only efficient and organized but also passionate about contributing to the strategic success of our leaders and the broader People team.

The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment.

We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense of community. We believe in empowering our employees to achieve their best work, no matter where they are located.

About the role 

• Location: Remote-first (United States; BC & ON, Canada)
• Full-time 
• Permanent
• Exempt status
• The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills. 
  • United States  (all figures cited below in USD and pertain to workers in the United States)
    • Zone A: $91,000 - $119,000
    • Zone B: $85,000 - $111,500
    • Zone C: $80,000 - 104,400

Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

• Reporting to the Vice President of People. 

Responsibilities will include:

• Calendar Management: Strategically manage the VP of People’s calendar and inbox in a timely manner, along with providing calendar support to the co-founders effectively prioritizing use of time and focus to maximize their impact. 
• Meeting Coordination: Prepare for and attend synchronous meetings across multiple time zones, gather and prepare necessary materials, synthesize and distribute relevant meeting notes, and ensure follow-up on action items, driving efficiency and clarity in all interactions.
• Project Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the People Department.
• Travel Arrangements: Organize travel for the VP of People and co-founders, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime.
• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
• Research and Analysis: Conduct research and analysis for various projects and initiatives, providing insights and recommendations that inform strategic decisions and drive the company forward.
• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
• Push the boundaries of what’s possible for the team — and for you. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.

In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role.

About you 

About you:

• Experience: Have 2-4 years of previous experience supporting senior-level executives as an executive or administrative assistant, ideally in a remote-first or distributed company.
• Organizational Skills: Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Communication: Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization. and all levels of the organization.
• Tech Savvy: Are comfortable using Google Workspace apps (especially Google Calendar), Slack, Zoom, Workday, and Asana, and are eager to learn new tools and technologies.
• Discretion: Handle time-sensitive, confidential information with discretion and integrity.
• Adaptability: Are adaptable and can handle ambiguous situations and frequent change with ease.

Our Core Behaviors:

• Obsess over customer experience. We deeply understand what we’re building and who we’re building for and serving. We define the leading edge of what’s possible in our industry and deliver the future for our customers
• Move with heartfelt urgency. We have a healthy relationship with impatience, channeling it thoughtfully to show up better and faster for our customers and for each other. Time is the most limited thing we have, and we make the most of every moment
• Say the hard thing with care. Our best work often comes from intelligent debate, critique, and even difficult conversations. We speak our minds and don’t sugarcoat things — and we do so with respect, maturity, and care
• Make your mark. We seek out new and unique ways to create meaningful impact, and we champion the same from our colleagues. We work as a team to get the job done, and we go out of our way to celebrate and reward those going above and beyond for our customers and our teammates

Why Join Webflow? This is an exceptional opportunity for a candidate hungry to learn, advance, and make a significant impact. At Webflow, we believe in empowering our team members to shape their roles and grow within the company. If you are ready to join a dynamic and innovative team, we encourage you to apply.

How to Apply: If you don’t meet 100% of the qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the requirements.

Benefits & wellness

• Equity ownership (RSUs) in a growing, privately-owned company
• 100% employer-paid healthcare, vision, and dental insurance coverage for employees and dependents (full-time employees working 30+ hours per week), as well as Health Savings Account/Health Reimbursement Account, dependent care Flexible Spending Account (US only), dependent on insurance plan selection where applicable in the respective country of employment; Employees may also have voluntary insurance options, such as life, disability, hospital protection, accident, and critical illness where applicable in the respective country of employment
• 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability for birthing parents to be used before child bonding leave (where local requirements are more generous employees receive the greater benefit); Employees also have access to family planning care and reimbursement
• Flexible PTO with a mandatory annual minimum of 10 days paid time off for all locations (where local requirements are more generous employees receive the greater benefit), and sabbatical program
• Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
• Monthly stipends to support health and wellness, smart work, and professional growth
• Professional career coaching, internal learning & development programs
• 401k plan and pension schemes (in countries where statutorily required) financial wellness benefits, like CPA or financial advisor coverage
• Discounted Pet Insurance offering (US only)
• Commuter benefits for in-office employees

Temporary employees are not eligible for paid holiday time off, accrued paid time off, paid leaves of absence, or company-sponsored perks unless otherwise required by law.

Remote, together

At Webflow, equality is a core tenet of our culture. We are an Equal Opportunity (EEO)/Veterans/Disabled Employer and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance, Webflow will consider for employment qualified applicants with arrest and conviction records.

Stay connected

Not ready to apply, but want to be part of the Webflow community? Consider following our story on our Webflow Blog, LinkedIn, X (Twitter), and/or Glassdoor. 

Please note:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Upon interview scheduling, instructions for confidential accommodation requests will be administered.

To join Webflow, you'll need a valid right to work authorization depending on the country of employment.

If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.

For information about how Webflow processes your personal information, please reviewWebflow’s Applicant Privacy Notice. 

Your impact

Handshake is hiring a Senior Executive Assistant to support our CTO and Chief Data and AI Officer. This individual will partner closely with the CTO, and the Engineering Leads on everything from calendar management & scheduling to org-wide communications & initiatives to team morale & offsites.  We’re looking for you to be a strategic partner making smart decisions on our behalf, not just someone who executes on orders. This role is based in San Francisco, with the expectation of being in the office 4 days a week.

Your role

We’re excited for you to work on:

• Managing the CTO’s ever changing calendar & commitments
• Helping keep our rapidly growing Engineering organization informed & connected
• Coordinating with external partners & internal PR teams on CTO’s speaking engagements
• Driving the day-to-day administration of the organization
• Owning the details
• Planning travel, offsites, team events, & more

Your experience

• Experience supporting C-level executives overseeing 250+ person organizations
• Experience supporting executives with high cross-functional touch points
• Experience in high growth / hyper growth organizations
• Excellent written and verbal communicator
• Extremely organized & detail oriented
• You bring great positive energy to the work environment, helping keep the team up beat and thriving

Bonus areas of expertise

• Experience supporting CTOs or senior Engineering leaders
• Experience working with distributed offices & remote employees

Compensation range

• $135,000 - $150,000

Grammarly team members in this role must be based inSan Francisco, and they must be able to collaborate in person 6 days per month. 

About Grammarly

Grammarly is the world’s leading AI writing assistance company trusted by over 30 million people and 70,000 teams. From instantly creating a first draft to perfecting every message, Grammarly helps people at 96% of theFortune 500 and teams at companies like Atlassian, Databricks, and Zoom get their point across—and get results—with best-in-class security practices that keep data private and protected. Founded in 2009, Grammarly is No. 7 on the Forbes Cloud 100, one of TIME’s 100 Most Influential Companies, one of Fast Company’s Most Innovative Companies in AI, and one of Inc.’s Best Workplaces.

The Opportunity

To achieve our ambitious goals, we’re looking for an Executive Assistant to join our San Francisco hub. This person will support three to five EPD leaders. They must be located near our San Francisco hub and are expected to be able to go into the San Francisco office 6 times per month, including during in-person weeks, which occur 3-4 weeks per quarter. 

As an Executive Assistant, your primary responsibilities will involve supporting Product leaders under our Chief Product Officer’s org. You will support them as directed to ensure that company goals and objectives are met and operations are running efficiently. As an Executive Assistant, you will:

• Cover a number of administrative tasks, including managing calendars, scheduling travel, greeting candidates, and planning events for the teams you support.
• Manage communication between the operating team and Grammarly team members, liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Find opportunities to give the senior executives leverage by identifying areas of highest impact and acting as a gatekeeper of their time.
• Support the executives by preparing materials, including slides and documents, in preparation for meetings.

Qualifications

• Has experience working with senior executives in a fast-paced, high-growth environment.
• Is highly efficient, has strong attention to detail, is skilled at multitasking and time management, and takes ownership of their mistakes.
• Is proactive in finding opportunities to add more value to those they support.
• Feels passionate about connecting with people and building effective, trusting relationships with team members.
• Can be trusted with sensitive information and operates with high integrity.
• Can spot inefficiencies, improve processes, and drive projects/programs to improve the effectiveness of senior executives. 
• Thrives in a startup culture and is comfortable wearing multiple hats.
• Is skilled at culture-building and event planning.
• Has excellent skills in written and spoken English.
• Embodies our EAGER values—is ethical, adaptable, gritty, empathetic, and remarkable.
• Is inspired by our MOVE principles, which are the blueprint for how things get done at Grammarly: move fast and learn faster, obsess about creating customer value, value impact over activity, and embrace healthy disagreement rooted in trust.
• Is able to collaborate in person at our San Francisco hub 6 days per month.

Compensation and Benefits

Grammarly offers all team members competitive pay along with a benefits package encompassing the following and more: 

• Excellent health care (including a wide range of medical, dental, vision, mental health, and fertility benefits)
• Disability and life insurance options
• 401(k) and RRSP matching 
• Paid parental leave
• 20 days of paid time off per year, 12 days of paid holidays per year, two floating holidays per year, and unlimited sick days 
• Generous stipends (including those for caregiving, pet care, wellness, your home office, and more)
• Annual professional development budget and opportunities

Grammarly takes a market-based approach to compensation, which means base pay may vary depending on your location. Our US locations are categorized into two compensation zones based on proximity to our hub locations.

Base pay may vary considerably depending on job-related knowledge, skills, and experience. The expected salary ranges for this position are outlined below by compensation zone and may be modified in the future.

For more information about our compensation zones and locations where we currently support employment, please refer to this page. If a location of interest is not listed, please speak with a recruiter for additional information. 

We encourage you to apply

About the role

We are looking for an Executive Assistant to support our Chief Executive Officer as part of Team CEO. As the right-hand partner to the CEO, you'll play a pivotal role in ensuring each day is designed for impact. We're seeking an experienced candidate who thrives in a high-intensity environment, embraces long work hours, and can handle a heavy workload with a very high work ethic. This role demands creativity, strategic thinking, and the ability to adapt to a fast-growing, rapidly changing environment that is mission-driven and community-oriented. The ideal individual is both strategic and tactical, able to exercise sound judgment in various situations. Strong written and verbal communication, administrative, and project management skills are essential, as well as the ability to maintain a realistic balance among multiple priorities. You're always two steps ahead and comfortable diving in and rolling up your sleeves. 

What you’ll do

• Proactively manage our CEO’s calendar and ensure efficient use of his time
• Proactively collaborate with other Checkr EAs to improve executive operations
• Lead projects to completion while at times leading through others
• Make CEO travel arrangements, Prepare meeting agendas, take detailed notes, and follow up on action items
• Note-taking and project management
• Serve as a trusted liaison between the CEO and internal and external stakeholders 
• Support CEO communications with trusted access to internal and external platforms
• Support the CEO on important business travelManage communications, presentations, and other documentation
• Organize events including board meetings, kickoffs, offsites, and more
• 5-10% of time focus on personal assistant tasks (helping the CEO with personal meetings, travel, etc)
  
  

What you bring

• 8+ years of direct executive assistant experience, including 3+ years supporting a CEO in a fast paced tech company
• Exceptional attention to detail, organization, and time management
• Exceptional interpersonal skills and the ability to build internal and external stakeholder relationships
• Exceptional communicator adept at simplifying complex topics in a friendly, approachable manner
• Proven ability to demonstrate discretion in managing and sharing information
• Positivity, high agency, curiosity, and proactive problem solving
• Extensive experience and technical proficiency with the latest modern software tools such as Google Workplace, Excel, Zoom,Slack, ChatGPT and more.
  
  

What you get:

• Learning and development allowance
• Competitive cash and equity compensation and opportunity for advancement
• 100% medical, dental, and vision coverage
• Up to $25K reimbursement for fertility, adoption, and parental planning services
• Flexible PTO policy
• Monthly wellness stipend, home office stipend

At Checkr, we believe an in person work environment strengthens collaboration, drives innovation, and encourages connection. This role requires in-office work 5 days per week to support our CEO.In-office perks are provided, such as lunch four times a week, a commuter stipend, and an abundance of snacks and beverages. 

One of Checkr’s core values is Transparency. To live by that value, we’ve made the decision to disclose salary ranges inall of our job postings. We use geographic cost of labor as an input to develop ranges for our roles and as such, each location where we hire may have a different range. If this role is remote, we have listed the top to the bottom of the possible range, but we will specify the target range for an exact location when you are selected for a recruiting discussion. For more information on our compensation philosophy, seeour website.

The base salary range for this role is $161,330 to $218,270 in San Francisco, CA.

Equal Employment Opportunities at Checkr

Checkr is committed to hiring talented and qualified individuals with diverse backgrounds for all of its tech, non-tech, and leadership roles. Checkr believes that the gathering and celebration of unique backgrounds, qualities, and cultures enriches the workplace.   

Checkr also welcomes the opportunity to consider qualified applicants with prior arrest or conviction records. Checkr’s commitment to diversity extends to hiring talented individuals in spite of a prior criminal history in accordance with local, state, and/or federal laws, including theSan Francisco’s Fair Chance Ordinance.

The Executive Assistant is responsible for providing administrative support to one or more senior level company executives as a part of a functional administrative team that reports directly to the Chief of Staff. The role also provides secondary support to the Chief of Staff for company-wide initiatives and special projects in collaboration with various staff and departments on an as needed basis.

Key Responsibilities

• Acting as the main point of contact with other company leadership, employees, clients and external partners and managing the information flow in a timely and appropriate manner
• Managing calendar, e-mails, calls and voicemails for or more senior company leaders
• Arranging meetings with both internal and external attendees, including booking meeting rooms / venues / and managing logistics in domestic and international locations
• Making complex travel and accommodation arrangements in domestic and global locations
• Organizing daily / weekly department expenses and prepare monthly expense reports and submissions
• Learning company systems to be able to teach and inform others on team
• Acting as the point of contact for requests from staff
• Reviewing requests for prioritization with executive partner
• Preparing and updating materials for meetings, presentations and departmental communications
• Managing all department related paper and electronic files and documentation
• Independently resolving issues with limited guidance or direction
• Supporting internal projects including decision making within clearly defined framework of departmental guidelines and practices
• Preparing and managing complex projects, documentation and correspondence including collecting, organizing, and analyzing data

Qualifications

• 5+ years of experience supporting a C-suite level executive (with global responsibilities a plus)
• College degree preferred
• Strong professional-level verbal and written communication skills
• Demonstrated proficiency in managing projects with multiple deliverables and varied timing
• Ability to meet deadlines in a fast-paced rapidly changing environment
• Proactively able to identify and solve problems independently
• Excellent organizational and time management skills with the proven ability to prioritize and handle multiple tasks
• Demonstrated proficiency with MS Office suite
• A fast learner with initiative, purpose driven and results oriented attitude, capable of working unsupervised
• Highly organized, detail oriented, adaptable and quick-thinking with a confident, proactive, and professional demeanor
• Ability to maintain the highest degree of confidentiality
• Competence in establishing and maintaining strong cross-departmental relationships

Nextiva Core Competencies / DNA:

• Drives Results:  The successful candidate will be action oriented, with a passion for solving problems.  They will bring clarity and simplicity to ambiguous situations.  This individual will challenge the status quo; asking what we can do differently and finding ways to create and build more success.  They are a change agent, prepared to lead and drive changes as we transform. 
• Critical Thinker:  The successful candidate is fact based and data driven, able to understand and articulate the “why,” identifying key drivers and learning from the past.  They are forward-thinking, anticipating problems before they arise.  They’ll recommend and action well thought out solutions, understanding the risks and dependencies. 
• Right Attitude:  The successful candidate will be team-oriented, collaborative and competitive with a winning mindset; they’re resilient and able to easily bounce back from setbacks.  They will be able to zoom in / out, willing to be hands-on to help solve important problems while being a motivating figure for the team along the way.  They will embrace a culture of service and learning with a focus on caring, supporting and respecting our customers and team members.

Compensation, Rewards & Benefits:

The salary or hourly wage offered by Nextiva to external candidates considers a wide range of factors, including but not limited to skills sets, experience, training, licensure and certifications, etc. Our compensation decisions are dependent on the facts and circumstances of each case. Our estimate of the expected hiring range for the position as posted is $X - $Y. A different level in the job hierarchy may apply to a specific candidate resulting in a different hiring range.

Nextiva provides a comprehensive employee benefits package that includes medical (including supplemental plans for accident, hospitalization and critical illness), telemedicine, dental, vision, disability, life insurance, legal assistance, an Employee Assistance Plan, paid parental bonding leave, PTO for hourly employees and Flexible Time Off (FTO) for salaried employees, an employee long-term savings plan (401k) through Fidelity with Nextiva matching, comprehensive employee wellness programs and loads of learning and development opportunities which are coupled with career paths to last a lifetime.

Interested in joining our amazing team at Nextiva HQ? Apply today as we launch the future of business conversations!????

Established in 2008 and headquartered in Scottsdale, Arizona, Nextiva secured $200M from Goldman Sachs in late 2021, valuing the company at $2.7B.To check out what’s going on at Nextiva, check us out on Instagram, Instagram (MX), YouTube, LinkedIn, and the Nextiva blog. 

Nextiva is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Nextiva participates in the E-Verify Program where and as required by law. For additional information about E-Verify visit USCIS. 

#LI-MP1 #LI-Hybrid

 LivePerson (NASDAQ: LPSN) is the global leader in enterprise conversations. Hundreds of the world’s leading brands — including HSBC, Chipotle, and Virgin Media — use our award-winning Conversational Cloud platform to connect with millions of consumers. We power nearly a billion conversational interactions every month, providing a uniquely rich data set and safety tools to unlock the power of Conversational AI for better customer experiences.  

At LivePerson, we foster an inclusive workplace culture that encourages meaningful connection, collaboration, and innovation. Everyone is invited to ask questions, actively seek new ways to achieve success and reach their full potential. We are continually looking for ways to improve our products and make things better. This means spotting opportunities, solving ambiguities, and seeking effective solutions to the problems our customers care about. 

You will: 

• Provide confidential executive-level management support.
• Manage heavy calendar scheduling, including meetings, teleconferences, board meetings, quarterly leadership meetings, and ad hoc events. Ensure all relevant materials are prepared for these meetings.
• Handle all domestic and international travel arrangements, both business and personal.
• Create, submit, and monitor expense reports.
• Support the interview processes for executive-level positions in collaboration with the recruiting team
• Manage Marketing & Partnership Leadership team meetings and occasionally support other team-wide calls and executive meetings, including agenda and material creation.
• Develop and support communications for the Marketing & Partnerships organizations.
• Manage correspondence, meeting agendas, and report preparation.
• Establish relationships with key internal stakeholders and external customers for the CMO and SVP of Global Partnerships.
• Help plan and support marketing events and external partnership activities as required.

You have:

• Experience in a high-energy, dynamic environment; agile and able to adjust to fast-changing priorities.
• A can-do attitude with the ability to get things done.
• Minimum of 3+ years’ experience as an Executive Assistant supporting a Senior Executive.
• Extensive experience booking complex global C-level travel.
• Accessibility and flexibility in supporting the CMO and SVP of Global Partnerships outside of core business hours when necessary.
• Curious, resourceful, with strong research skills and the ability to think outside the box.
• Excellent organizational skills, and ability to plan, prioritize, and multi-task when managing a heavy workload.
• Consistently maintain a professional, helpful, and courteous manner.
• Excellent communication (verbal and written) and collaboration skills.
• Proficiency in using the latest technologies to communicate, connect, and manage interactions with people within and outside the company.
• Strong presentation development skills.
• Bachelor's degree.

Benefits: 

The salary range for this role will be between $85,000 to $100,000. Final compensation will be determined by a variety of factors, including, but not limited to your location, skills, experience, education, and/or professional certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role. Regardless of your personal situation or where you are in the world, LivePerson offers comprehensive and great benefits programs to meet your needs:

• Health: medical, dental, and vision insurance and wellbeing resources and programs
• Time away: Public holidays and discretionary PTO package for flexible days off with manager approval
• Financial: 401K, ESPP, Basic life and AD&D insurance, long-term and short-term disability
• Family: parental leave, maternity support, fertility services
• Development: tuition reimbursement and access to internal professional development resources.
• Additional: 24/7 access to professional counselors, voluntary insurance coverage, exclusive perks and discounts
• #LI-Remote

Why you’ll love working here: 

As leaders in enterprise customer conversations, we celebrate diversity, empowering our team to forge impactful conversations globally. LivePerson is a place where uniqueness is embraced, growth is constant, and everyone is empowered to create their own success. And, we're very proud to have earned recognition from Fast Company, Newsweek, and BuiltIn for being a top innovative, beloved, and remote-friendly workplace. 

Belonging at LivePerson:

We are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

We are committed to the accessibility needs of applicants and employees. We provide reasonable accommodations to job applicants with physical or mental disabilities. Applicants with a disability who require reasonable accommodation for any part of the application or hiring process should inform their recruiting contact upon initial connection.

We're looking for a detail oriented, results driven, Executive Assistant that thrives working in start-up environments and is well versed in providing executive support. The ideal candidate for this role has a track record of operating with a sense of urgency, exceling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and on weekends).

As an Executive Assistant, you'll be providing support to one of Legalist's co-founders who splits his time between two fast-growing organizations. This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations. 

Responsibilities

• Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
• Take notes during meetings and maintain comprehensive and accurate records
• Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
• Organize meetings, including scheduling, and sending reminders
• Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
• Create new strategy and processes to help the executive stay organized and work with optimal efficiency

Required Qualifications

• 6+ years of experience working as an assistant to an executive
• Available during off hours
• Excellent written and verbal communication skills
• Discretion with sensitive information

Preferred Qualifications

• Experience working in a startup environment and/or with a capital or investment group
• Experience supporting an executive that splits his or her time between multiple organizations

Let’s face it, a company whose mission is human transformation better have some fresh thinking about the employer/employee relationship.

We do. We can’t cram it all in here, but you’ll start noticing it from the first interview.

Even our candidate experience is different. And when you get an offer from us (and accept it), you get way more than a paycheck. You get a personal BetterUp Coach, a development plan, a trained and coached manager, the most amazing team you’ve ever met (yes, each with their own personal BetterUp Coach), and most importantly, work that matters.

This makes for a remarkably focused and fulfilling work experience. Frankly, it’s not for everyone. But for people with fire in their belly, it’s a game-changing, career-defining, soul-lifting move.

Join us and we promise you the most intense and fulfilling years of your career, doing life-changing work in a fun, inventive, soulful culture.

We are looking for an Associate Executive Assistant to support two (2) to four (4) executives from different areas of the company.

What you’ll do:

• Safeguard your executives’ calendars while proactively implementing thoughtful themes to their schedules (for example: separate blocks of time for different initiatives; ex: all interviews on Monday afternoons, all product-related meetings on Tuesday mornings, etc.)
• Assist your executives with a multitude of tasks such as scheduling meetings and calls (internal, external, interviews, etc.), inbox management, booking and managing travel, event planning, and other special projects
• Support with planning and execution of team offsite events
• Note: up to 10% travel will be required for this position (typically 1x/quarter)

If you have some or all of the following, please apply:

• 2-4 years of administrative assistant experience; experience in fast-paced environment preferred
• Extreme attention to detail with strong organizational skills 
• Exceptional written and verbal communication skills
• Collaborative spirit and skillset 
• Strong bias towards action and scrappiness in finding creative ways to get tough tasks done
• Agility, adaptability, and persistence
• Comfortable with ambiguity and managing multiple, shifting priorities
• Ability to identify and properly adjust priorities on a continuous basis
• Passion for coaching, education, behavioral sciences or other fields that lead to human well-being
• No ego teammate: We thrive in an environment of healthy and respectful collaboration that is fundamentally driven by the desire to succeed as a team. A general desire to contribute, without attachment to any one specific outcome other than the success of our clients and BetterUp.

Benefits:

At BetterUp, we are committed to living out our mission every day and that starts with providing benefits that allow our employees to care for themselves, support their families, and give back to their community. 

• Access to BetterUp coaching; one for you and one for a friend or family member 
• A competitive compensation plan with opportunity for advancement
• Medical, dental and vision insurance
• Flexible paid time off
• Per year: 
• All federal/statutory holidays observed
• 4 BetterUp Inner Work days (https://www.betterup.co/inner-work)
• 5 Volunteer Days to give back
• Learning and Development stipend
• Company wide Summer & Winter breaks 
• Year-round charitable contribution of your choice on behalf of BetterUp
• 401(k) self contribution

We are dedicated to building diverse teams that fuel an authentic workplace and sense of belonging for each and every employee. We know applying for a job can be intimidating, please don’t hesitate to reach out — we encourage everyone interested in joining us to apply.

BetterUp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, sexual orientation, age, marital status, veteran status. In addition to federal law requirements, BetterUp Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At BetterUp, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, residence location, as well as market indicators. The range below is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future.

The base salary range for this role is $60,000 – $90,000.

Protecting your privacy and treating your personal information with care is very important to us, and central to the entire BetterUp family. By submitting your application, you acknowledge that your personal information will be processed in accordance with ourApplicant Privacy Notice. If you have any questions about the privacy of your personal information or your rights with regards to your personal information, please reach out tosupport@betterup.co

#LI-Remote

What this job can offer you

• Complete scope over [department] strategy (we just ask you to get us to [key metric]!)
• Leading a distributed team between [UTC] and [UTC] with exceptional knowledge on [specialism] and [specialism] (you can trust them to handle day to day complications while you guide the team into [key metric]
• Exposure to [complex problem] and partnerships with [another department] to combine ideas and lead the way in enabling [mission]

What you bring

• Experience solving [problem] within a [number] sized team
• Expertise running [projects] that address [metric]
• Exposure to a [industry] that was able to [metric]

Key Responsibilities 

• Experience solving [problem] within a [number] sized team
• Expertise running [projects] that address [metric]
• Exposure to a [industry] that was able to [metric]

Practicals

• You'll report to: CEO
• Direct reports: 3 Directors and 1 Senior Manager
• Team: [Core Team] - [Sub-Team]
• Location: You need to be in Europe, the Middle East, or Africa to apply (because the role is impacted by regulatory requirements)
• Start date: As soon as possible

Remote Compensation Philosophy

Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equitypayalong with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.  We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

[This is a non-exempt position]. The base salary range for this full-time position is $$$ to $$$. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

Application process

1. Interview with recruiter
2. Interview with future manager
3. Interview with team members (no managers present)
4. Prior employment verification check 

#LI-DNP

**This job will require candidates to work in PST business hours**

SUPERHUMAN ????

• The fastest email experience in the world
• Loved and adored: see what our customers say

Our customers get through their inboxes twice as fast; many see inbox zero for the first time in years.

Come shape the future of email, communication, and productivity!

BUILD LOVE ????

At Superhuman, we deeply understand how to build products that people love. We incorporate fun and play; we infuse magic and joy; we make experiences that amaze and delight.

It all starts with the right team — a team that deeply cares about values, customers, and each other.

CREATE MASSIVE IMPACT ????

We're not solving a small problem, and we're not addressing a small market. We're going after email; the one activity that consumes more of our work day than any other.

Our ambition doesn't stop there. Next: calendars, notes, contacts, tasks. We are building the productivity platform of the future.

DO THE BEST WORK OF YOUR LIFE ????

We have created the frameworks for how to build product market fit and redefined the narrative of how to onboard customers successfully. We have shown the world it’s possible to build a premium productivity brand. Our investors include Andreessen Horowitz, First Round Capital, IVP, Tiger Global Management, Sam Altman, and the founders of Gmail, Dropbox, Reddit, Discord, Stripe, GitHub, AngelList, and Intercom.

Our latest financing was led by IVP, and we welcomed Ajay Vashee to our board. Our prior financing was led by Andreessen Horowitz, and we welcomed Marc Andreessen and David Ulevitch to our board.

This time, we’re swinging beyond the fences and fundamentally rethinking how individuals and teams should collaborate. We are building a household brand and a worldwide organization. We are here to do the best work of our lives, and we hope you are too.

As an Executive Ops Partner (Executive Assistant), you’ll enable and unlock focus and productivity for our President and CTO.

ROLE ????????‍????????‍????

• Unlock focus and productivity for our President and CTO by managing their daily, weekly, and quarterly calendar, including:
  • Understanding their priorities and ensuring their calendars reflect them;
  • Driving the efficacy of meetings includes ensuring the right audience and pre-work; every meeting is tied to an outcome in writing.
  • Proactively identifying opportunities to drive greater efficiency and accuracy.
• Partner with our Engineering, Product, and Design (EPD) Leadership Team to drive our EPD Operating Cadence, including:
  • Ensuring Operating Cadence is effectively calendared and rhythm is well-thought through to align with our Company Operating Cadence in partnership with our Head of Ops;
  • Helping prep and drive EPD-specific culture rituals such as Monthly All Hands, Friday Wins, Hack Days, and Launch celebrations;
  • Helping plan planning week with our EPD Heads and our Head of Operations.
• Partner across our Operations Team to create excellent and delightful in-person and virtual experiences, including:
  • Work closely with our Recruiting Teams to ensure candidates can meet with our President and CTO quickly;
  • Work closely with our People Team to ensure delightful experiences for employee milestones such as Anniversaries, Birthdays, and Promotions;
  • Work collaboratively with the rest of the Exec Ops Team to help drive Board Meetings, Company All Hands, and Celebrations.

SOUND LIKE YOU? ????

• Experience:
  • 4+ years of experience supporting increasingly senior executives; and
  • You have supported 2-3 Executives in fast-paced environments;
  • You have worked on remote-first and hybrid teams scaling from ~100 employees to ~300 employees;
  • You are tech savvy always looking for the best tool for the job, and learn new tools quickly. We use Superhuman for Email, Google Calendar + Akiflow for Calendaring, Slack for Chat, and Notion as our wiki.
• You have serious Calendar Management chops including deep experience, interest, and willingness to play Calendar tetris ????
• You are great at prioritizing and comfortable making decisions including prioritizing leaders' time and making judgement calls and decisions based on rapidly shifting priorities.
• You uphold Start-to-Finish ownership including acting with 100% responsibility for your outcomes as well as the outcomes of the company.
• You Bias towards action including taking rapid and decisive steps forward, even in the face of uncertainty, recognizing action is the catalyst for progress and growth.
• You are a great async communicator — communicating effectively across various mediums (especially slack, notion, and email), producing and consuming detailed written materials as needed without sacrificing speed, and responding quickly and thoughtfully to unblock others and speed things up.
• You don’t just keep the trains running — you make them run better and faster includingstrong organizational and problem-solving skills with a strong attention to detail.
• You care deeply and challenge directly including giving and receiving candid feedback and pushing back when necessary regardless of level.

SALARY INFO ????

The Executive Ops Partner role spans two internal levels and a wide breadth of experience at Superhuman. Our compensation band reflects the potentially broad range of candidates and experience levels that we are open to hiring for this role.

Our starting salaries for this role range from $100,000-120,000. The salary range does not reflect total compensation, which includes base salary, benefits, and company stock options.

BENEFITS????

Taking Care of Your Future ????

• Medical, dental, and vision insurance: 100% coverage for you, and 75% coverage for all your dependents.
• Voluntary insurance: short-term disability, long-term disability, and life insurance.
• 401(k) plan (we match 75 cents per dollar, up to 4% of your salary).
• Free access to Northstar, a financial wellness platform that provides financial advisors + personal finance tools.

Generous Time Off ????

• Enjoy our generous and flexible Paid Time Off (PTO) policy, with our amazing team members taking an average of 20 days per year.
• 13 additional company holidays, plus your own Care Days, Flexible Holidays, and a company-wide Winter Break.
• Generous parental, caregiver, healthcare, and compassionate leave policies.

Investing in Your Growth ✍️

• $3000 per year towards your professional development.
• Free access to Calm and Taskhuman.
• Allyship education program to help build your best self.

Setting You Up For Success ????????‍????????????‍????

• Custom MacBook Pro.
• $1000 budget for workstation setup.
• $60/week for your lunches, groceries, or whatever nutrition you need to stay fueled up!
• Flexible spending accounts for commuter costs, dependent care, and healthcare expenses.

At Superhuman, we value diversity. We are an equal opportunity employer: we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.