This is a part-time, remote work position that’s integral in bringing some support and structure to a small and growing CPA firm. Our brand, behaviors, and values are clear. So we try to be responsible corporate citizens and aren’t afraid to take a stand on political or social issues. We try to have fun and keep things light—while doing impeccable work, of course. ???? And we are always looking for new ways of doing things, improvements to our systems, and strategies to help our clients. Our clients are primarily in the entertainment and creative industries, and we cater our services to their particular needs.

The typical weekly responsibilities include:

• assisting with executive and general firm communications, including email management and phone call support
• receiving, filtering, and routing mail and faxes
• calendaring / scheduling assistance for both work and personal functions
• coordinating travel plans and scheduling meetings while traveling
• preparing market research or other research work
• maintaining and organizing online files
• sourcing contractors and other support to accomplish specific tasks
• providing delegation support, ensuring that all assigned tasks are completed and monitored
• preparing reports, documents, and presentations, all with an eye to design details and effective communication of information
• ensuring all necessary information and details are available and prepped prior to meetings
• and other various administrative tasks as requested by the CEO
  
  

About half the work can be recurring and planned for ahead of time. The other half will be as-needed, some of which will need attention same-day and most of which will need completion within 24 hours. Compensation for this position will start at $30/hr, and the schedule will be at least half-time. Eventually if the role becomes full-time, it would be eligible for full benefits including medical, dental, vision, 401k match, HSA, flexible schedule, and PTO.

Qualities to Bring to This Position:

• Your communication skills are remarkable, written and verbal, balancing professional yet approachable tones, and with awareness that messages coming from you will often be viewed as speaking on the CEO’s behalf
• You’ll be detail-oriented, avoiding spelling errors or other careless mistakes in your work
• Early is on time for you, and on time is late—you’re always ready prior to the start of something
• You’ll be an amazing communicator—making sure any soon-to-be missed deadlines are discussed ahead of time
• You’re super-comfortable working online, in cloud-based applications, and using a variety of software tools (with the appropriate training of course)
• Your discretion is top-notch; our clients’ privacy and sensitive information are always protected and you can be trusted with the most sensitive internal information
• You’ve got a proactive attitude, and love finding new and better ways to help us get our work done well
• You’re often able to anticipate needs, and are ready to take initiative when you know something is the right call
• You’re comfortable managing and juggling both the executive’s personal and business lives, making sure to prioritize the personal whenever possible
• You’re also comfortable pushing back on the executive when there’s an impulse to do too much, or take on more than is possible
• You’re always on the lookout for things that should and shouldn’t be on the CEO’s plate, helping to prioritize, delegate, and to build systems for accomplishing things that win back minutes of every day

Thank you for considering the position and hope you’ll be interested in joining the Revel CPA team!

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing reports, filing and organizing documents, and recording meeting minutes.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

JOB RESPONSIBILITIES:

• Manage information flow in a timely and accurate manner
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing emails, and other correspondence.
• Provide general administrative support.

QUALIFICATIONS:

• At least 1 year experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of Google Suite, ClickUp and Slack
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent written and verbal communication skills (email, phone, etc.)
• Working schedule will be Monday-Thursday 10:00am-3:00pm EST

About Reesby:

Reesby is a premium recruitment agency and emerging technology company in the IT industry. Working with major global brands, we help people succeed in their careers. As well as recruitment and employability services, we develop human resources software solutions and maintain a strong focus on improving women’s participation in the IT industry.

The HR executive assistant Intern is responsible for assisting in the following tasks:

• Generating Leads and identifying targets
• Dealing with brand name clients and B2B Sales
• Screening candidates
• Conducting Interviews and Meetings
• Scheduling interviews, booking events
• Writing Job Ads, Job Descriptions and Contracts
• Emailing, Phone based skill development
• Compiling and writing resumes and dealing with clients

WHO YOU ARE:

• Excellent analytical skills
• Ability to research well
• Advanced MS Office skills, especially Excel and PowerPoint
• Bachelor of Commerce, Business Administration, Human Resources or similar

WWW.REESBY.COM.AU for more job listings

GuardRails is a global cybersecurity company transforming the way businesses develop software securely. We have built a platform that empowers fast-growing companies to streamline their secure software development processes while upskilling software developers in the ever-changing security landscape.

Do you want to work in a remote, fully distributed, fast-paced environment and join our growing team to help us build the best continuous security product out there?

In this role, you will support GuardRails’ CEO. Because he’s located in South East Asia and on Indochina time, the ideal candidate will also be located within this timezone and location. This role will report directly to and also support the Chief of Staff to the CEO.

You have been in a similar position in a fast-scaling or large technology organisation supporting a CEO or C-suite members.

What you’ll do in this role

• Work closely with, and support the CEO of GuardRails and the Chief of Staff
• Act as an all-around gatekeeper and strategically assist the CEO with a broad level of tasks
• Manage complex calendar scheduling including vetting, prioritising and providing recommendations
• Handle, compose and prepare correspondence that is sometimes confidential or privileged in nature
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Managing and monitoring key internal projects on behalf of the CEO
• Maintain smooth and effective communications between the CEO and other internal and external stakeholders like investors, key clients, other VPs and executives
• Prioritises conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Complete travel coordination including air and ground transportation, hotel reservations, visas and other travel documentation
• Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
• Draft internal and external communications on behalf of the CEO
• File expense reports and track reimbursement status
• Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination
• Assist in the full lifecycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Maintaining and tracking manager and team’s project list and goals
• Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes and tracking action items
• Provide general project support as needed including ad-hoc reporting

We’re looking for

• Experience at a quickly-scaling or large technology company, ideally supporting a CEO
• Understanding of business and strategic priorities
• Successful history of managing the calendars, expenses, and travel of executives
• Experience predicting, prioritising, and assisting an executive’s workload
• Extensive technical skills in Google Workspace, Zoom and Slack
• Must be proactive and able to deal with ambiguity, prioritise own work and resources, juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
• Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
• Maintain the confidentiality of highly sensitive material with tact and professionalism
• Demonstrated ability to adopt technical tools quickly
• Possess an ability to multi-task and prioritise in a dynamic environment
• Superior attention to detail
• Event coordination and creative event planning experience
• Excellent written and verbal English communication skills
• Experience in a start-up environment preferred
• Experience working remotely preferred
• A desire to learn, have fun and work hard
• A passion for GuardRails
• A sincere willingness to help out
• Able to work collaboratively with peers across the organisation
• An orientation towards team success

What we offer

• A fully remote organisation, with flexible work hours, we are outcome-focused
• High impact environment with an ability to make a difference
• Employee stock option program
• Mac laptop and external monitor
• Remote-friendly tool allowance
• Health insurance
• Gym and other work-from-home allowances