Do you find joy in freeing up an executive's time, giving him the space he needs to focus on growing the organization? Do you like working within the leader’s systems and processes?

Our client is a visionary and implementor who is trying to do it all. He is extremely process-driven and wants to continue to work in that space but needs another set of hands to help keep all the balls in the air. He recognizes that he can not do it alone. If this gets you excited, then keep reading. 

This is a part-time, fully remote, 1099-contractor role for 40 hours per month (approximately 10 hours a week), with room to grow, paying $23 per hour.
 

Responsibilities for this role include: 

• Calendar/scheduling (personal and professional)
• Email drafts
• Travel management
• Follow up & Follow-through
• Reports
• Paying invoices & helping to manage the budget
• Vendor research (price checking)
• Secret Code: CD
• Project Management & Initiatives 
• A plus would be to help with outreach, creating target lists, connection requests, tracking in CRM, calling warm leads, finding podcasts to be on.
   

Tools You’ll need to be successful:

• Notion 
• Zoom
• Google Suite (especially Drive)
• Discord
• Slack

The Ideal Candidate will: 

• Be great at setting up systems and processes, but also be ok with working within ones that are already established
• Welcome two-way feedback
• Want to be a thought partner
• Have excellent communication skills (written and verbal)
• Know how to take things off the executive’s plate
• Own their mistakes…we all make them and it is ok, just own it
• Be Tech-Savvy and comfortable utilizing new technology
• Will be outcome-driven, not by task
   

If this all sounds like you, we want to hear from you. 

Next Steps:

Fill out your application on this page. Our hiring process has multiple steps, but we promise, we’ll move as quickly as you do!

Be prepared to spend some time on skills assessments, preparation of a short (1-3 minute) video telling us why you’re perfect for this role, and a few rounds of video interviews with our team. 

We can’t wait to meet you!

#LI-Remote

Priority VA is proud to partner with one of the Co-Founders & Managing Partners of a family-owned company, in the construction industry, renowned for its work installing precast concrete pieces for mid-sized to large buildings. Their family atmosphere fosters collaboration and innovation, where contributions and ideas are valued on merit. While the work they do takes skill, focus and is serious business - you can expect some fun along the way.

This leader wears many hats - including one as a mentor. This CEO is primarily focused on strategy, vision, and growth. We are seeking a tech-savvy Executive Assistant to support this hands-on leader with a brand of service that leaves people feeling seen, heard, and cared for.

This is a remote, part-time, 1099 role starting at 40 hours/month (approx 10 hours per week)  with an hourly rate of $23/hr.

The Role

This will be a key role in allowing this devoted businessman to win back hours of his day through proactive support and effective, ongoing updates.

Who You Are:

• An EA with 2-3 years of direct experience supporting business owners
• Proficient at managing calendars, email, and file management
• Accomplished at utilizing technology 
• Have excellent verbal and written communications in a succinct manner
• Possess the ability to multi-task and keep this leader doing what he does best - "get business"
• Secret code: Constructing up!
• Trust is part of your professional and personal brand

Responsibilities: 

• Daily check-ins via Zoom Mondays at 8:30 am PT; Tuesday-Friday at 9:30 PT
• Inbox management (the goal is always inbox zero) 
• Calendar management
• Updating Weekly Wins & Losses 

Digital Proficiencies

• Gmail
• Zoom
• Calendar Management
• TeamWork
• DropBox

#LI-Remote

Are you a mamma bear and young at heart? Are you fiercely protective, extremely organized, while being energized by growth and learning new things? 

This Executive is a visionary who wants to explore new sales channels. He is driven, passionate, and needs help freeing up his time to do what only he can do. He is fueled by those who have great energy, organization, attitude, and he dreams of an EA who can “just handle it”. If you feel like you have what it takes to close all the loops, knock out barriers, and own your roleAPPLY TODAY!

This is a full-time remote, W2 position for a seasoned Executive Assistant.

The ideal candidate will be proficient in:

• Email Management 
• Calendar Management
• Organization and creating order
• Simplifying the complex
• Time Management
• Managing job postings, outsourcing work on UpWork
• Managing CRM
• Creating and Maintaining SOPs
• Written Communication 
• Meeting preparation

This isn’t for you if: 

• You don’t maintain organization in your personal or work life
• You have never served as an EA to an executive
• You require a constant or continuous feed of tasks (micromanagement)
• You do not like to execute or provide follow-through 
• You find learning new things stressful or overwhelming
• You lack drive or commitment

  Your Skillset

• Experienced in Google suite 
• CRM Experience (QuickBase-will train)
• Proprietary systems - they will train on the systems needed
• Excellent written and verbal communication skills

Next Steps:
Fill out your application on this page. Our hiring process has multiple steps, but we promise, we’ll move as quickly as you do!

Be prepared to spend some time on skills assessments, preparation of a short (1-3 minute) video telling us why you’re perfect for this role, and a few rounds of video interviews with our team. 

We can’t wait to meet you!

#LI-Remote

Company Overview:

Team Delegate, LLC, is an executive virtual assistant company. We provide remote administrative assistance for CEOs and entrepreneurs, serving the virtual assistant industry for over 19 years.

Position Summary:

The Director of Executive Assistants will provide guidance to the Executive Virtual Assistants and ensure that they have the necessary resources to be successful in their roles. This is a remote, part-time role – up to 20 hours per week.

Responsibilities:

• Conduct onboarding orientations
• Facilitate and lead weekly and monthly check-in meetings
• Provide guidance in the areas of time management, working proactively, and project management
• Work closely with the Client Care Specialist to ensure that both the team members and clients develop and maintain a solid working relationship 
• Conduct account reviews
• Resolve issues as they arise and escalate when needed 

Requirements:

• 5 years of experience as an Executive Virtual Assistant, experience working for C-suite level leadership strongly preferred 
• Degree preferred  
• Five years (5) of previous experience leading a team 
• Strong leadership skills, including the ability to facilitate and lead meetings 
• Great technical skills  
• Three (3) years of project management experience 
• Experience working within a project management platform – Teamwork Projects would be a plus 
• Effective communication skills - written and verbal 

Note:

• Please note that this is a 1099 contractor position.
• You will also need to complete a background check prior to contracting with us.
• We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
• For this role, you will need a full home office set-up consisting of the following: 
  • Computer
  • Microsoft Office 365
  • High-speed Internet access
  • Smartphone with e-mail capability
  • Computer with webcam
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

Part-time Executive Virtual Assistant to Founder/CEO

Team Delegate, LLC, is seeking a part-time executive virtual assistant for its Founder/CEO. The role will be part-time, 10-20 hours per week to start, but could grow over time. Team Delegate, LLC, is an executive virtual assistant company. We provide remote administrative assistance for CEOs and entrepreneurs, serving the virtual assistant industry for over 19 years.

Responsibilities:

• Social Media Management
• Create PowerPoints
• Update Newsletter Template with content provided
• Update Blog with content provided
• Internet Research
• Calendar Management
• Create Spreadsheets
• Assist with webinar set-up

Key Attributes:

• Must have high digital literacy
• Be Responsive in a timely fashion
• Ability to work independently
• Must work proactively
• Work in an organized fashion
• Exhibit excellent written and verbal skills
• Have a great attitude
• Strong desire to help others succeed
• Strong attention to detail
• A proven system for ensuring accuracy in all work production

Quailitifactions:

• At least three (3) years of experience in an administrative support role
• Bachelors degree preferred
• Available during business hours of 8 a.m. – 5 p.m. Monday through Friday
• A full home office set-up consisting of the following:
  • Computer
  • Microsoft Office 365
  • High-speed Internet access
  • Smartphone with e-mail capability
  • Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• You will also need to complete a background check prior to contracting with us.
• We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

Are you an experienced Executive Assistant with a positive attitude that naturally keeps your leaders organized and efficient? 

Do your peers revel at your ability to keep spinning plates in the air and coordinate people in an efficient and effective way? Do you have a sense of humor and a great work ethic? Are you experienced managing up? 

If yes, this is the job for you! 

Our client, the CEO of a Dental Management Practice is looking for a Full-Time, mostly remote, Executive Assistant to join their team of superstars.

This is a full-time W2 role with a salary range of $100k base plus Bonus, Insurance, 401(k), PTO.This will be mostly a remote role but they prefer someone in Morris County, New Jersey, or surrounding areas.

Ideal Teammate:

• May have experience in the Dental Industry
• Experienced in HR (SHRM)
• Experienced in Project Management 
• Heavy travel experience
• Accountable and Reliable
• Exceptionally organized and detail-oriented
• Resourceful and can adapt quickly to change
• A heavy sense of Follow Through
• Diligent and Responsible
• Moves fast and is incredibly agile
• Creative and has a desire to grow
• Brings levity and warmth to a room
• Street smart, and heavy common sense
• Capable of managing multiple initiatives at one time

Deal Breakers:

• If you can’t read the room
• If you aren’t detail-oriented
• Unable to handle a lot of duties at once
• Taking things personally
• Unable to finish tasks to completion
• Treating others like a number instead of a person
• Lacking a sense of humor
• If you are not a very patient person
• Looking at the glass half-empty
• If you are not ok managing personal tasks for your executive

Tech Stack and Fluencies

• Excel
• MS Teams
• SHRM certification is a plus
• Project Management certification is a plus
• Exceptional Phone Etiquette
• Exceptional Email Etiquette

The role requiresat least 5 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

Do you have experience supporting multiple executives in opposite time zones? Do you have a Scrappy Start-Up mentality? Would you describe yourself to be like “Radar” from MASH? Are you right and left-brained: Creative AND very tactical and organized? Do you enjoy thinking abstractly? And take pride in being around something that is great and enabling great people to be the best version of themselves? 

If you believe that no task is too big or too small, keep reading:

This is a full-time W2 role starting at $73-90k, Health Insurance, PTO, Stock Options. Preferably located in the Mountain or Central Timezones.

Ideal Teammate:

• Confident in Time Zone translation
• Confident and Independent 
• Knows how to be the right (and left) hand of executives
• Accountable and Reliable
• Exceptionally organized
• Resourceful and can adapt quickly to change
• A heavy sense of Follow Through
• Diligent and Responsible
• Proactive, NOT reactive
• Moves fast and is incredibly agile
• Collaborative and forward-thinking
• Brings levity and warmth to a room
• Scrappy Start-up Mentality`
• Capable of managing multiple initiatives at one time

Responsibilities:

• Calendar/Scheduling Management
• Meeting minutes/Follow-up
• Event planning
• Some personal tasks
• Guardian/Gatekeeper
• Booking travel

Deal Breakers:

• If you can’t read the room
• If you aren’t detail-oriented
• You lack creativity and confidence in your role
• Unable to handle a lot of duties at once
• Taking things personally
• Unable to finish tasks to completion
• Treating others like a number instead of a person
• Lacking a sense of humor
• Looking at the glass half-empty

Tech Stack and Fluencies

• Asana Proficient
• Google Suite
• Excellent Drive management skills
• Slack
• Salesforce preferred
• Exceptional Email/phone Etiquette

The role requiresat least 7 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

Do you gain immense satisfaction as an Executive Assistant when you are able to effectively and efficiently manage hectic and complex schedules?

We have an exciting opportunity for an EA that is looking to work with an incredibly accomplished entrepreneur that is starting their own brand and needs support on both a personal and professional level. This leader is passionate about providing nutritional education in all communities including the military, and LGBTQIA.

This EA needs to beon pointand experienced in what it takes to effectively manage multiple calendars while maintaining constant communication with your leader. You don’t let things fall through the cracks, and if they do you are the first to own a mistake. 

You have to have a strong sense of collaboration to excel in this role. You wouldn’t be working with a leader that doesn’t want the highlighted version of things, but rather wants to be part of the process. This leader wants to see the cracks so they can be part of the filling process.

You won’t be on an island in this position, but you can’t lack initiative either.

If you are an empathetic, caring, and highly competent Executive Assistant, we want to hear from you!

This is a part-time, fully remote, 1099 Contractor role paying $23/hour for 20 hours a week

Ideal Teammate:

• Emotionally Intelligent and Diligent
• Accountable and Reliable
• Preserves through chaos, but knows when to ask questions
• Resourceful and a Thorough Communicator
• Proficient in providing multiple solutions when problems arise
• Eager to Collaborate without taking edits personally
• Experienced in Optimizing a Leader’s Time
• Social Media/Marketing experience a plus

Responsibilities:

• Email Management
• Calendar and Schedule Management
• Managing communication between internal teams and vendors
• Some personal tasks (scheduling personal travel and appointments)
• Creation and Management of CRM for company
• Act as a Guardian of her time

Deal Breakers:

• If Project Management feels overwhelming to you
• If taking the lead isn’t your thing when it comes to tasks
• If you are easily flustered
• You don’t know the secret code is AN
• Taking things personally
• Unable to finish tasks to completion
• If you are NOT diversity minded

Tech Stack and Fluencies

• CRM Platforms
• Asana
• Slack
• G-Suite
• Exceptional Email Etiquette

The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

If you are a confident, capable Executive Assistant with a track record of being able to triage problems for a busy Executive, and who isn’t afraid to jump in on behalf of your leader - this is a great opportunity for you.

Our client’s current EA is looking to retire, and they are looking for an incredible replacement that meets and exceeds expectations constantly, while still maintaining consistency and always showing up with 100 percent effort to support this Executive both professionally and personally. 

The EA who will excel with this leader won’t be afraid to dig in and is intrinsically motivated by bettering themselves with reading and constant self-improvement. 

If you are ultra proficient in email and calendar management, you will have an immediate impact on this Executive’s life. They are looking for someone to help them optimize both their time and their databases. You need to be able to speak professionally with clients, and you can’t be shy about learning a new tech stack. 

If you value communication and transparency and are able to keep up with a high-functioning Executive, you will be a great fit with this leader. 

This is a remote, part-time 1099 Contractor role paying $23/hour for 20 hours a week, with the potential to grow to full-time W2, preferably in the Knoxville, TN area or willing to work ET hours. 

Ideal Teammate:

• Emotionally Intelligent, and can scale conversations accordingly
• Accountable and Reliable
• Exceptionally organized and resourceful
• Diligent and growth-minded
• Has a passion for learning and reading
• Stewardship Mindset
• Experienced in Optimizing a Leader’s Time
• Perseveres through the chaos, and knows when to ask for help
• Knows the secret code JD
• Willing to say “No” and explain “Why”
• Has some experience in the financial industry
• **Experienced supporting a client remotely

Responsibilities:

• Email Flow Management
• Calendar and Scheduling Management
• Manage International and Domestic Travel
• Data Entry / Cleanup and Contact Record management
• Communicating with Clients and Partners
• Manage Processes and Timelines
• Some personal tasks for the Leader and his family (managing appointments, calls, events, etc.)

Deal Breakers:

• If you can’t read the room
• If you aren’t detail-oriented
• If you are easily flustered
• Taking things personally
• Unable to finish tasks to completion
• Treating others like a number instead of a person

Tech Stack and Fluencies

• Zoho
• Outlook Ninja (Non-negotiable)
• Google Ninja (Non-negotiable 
• SaneBox
• Adobe PDF
• Teams
• Dashlane
• MAC/Apple (required)
• PM Tools

The role requiresat least 5 years (preferably 7 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

Assistant Account Executive - Luxury Travel PR Agency (NY)

FINN’s Travel public relations practice is looking for Assistant Account Executives to join our expanding PR team that focuses on clients and brands in luxury travel, hospitality, wellness, and lifestyle with a portfolio of clients ranging from iconic independent properties to major hospitality groups and one-of-a-kind wellness retreats.   We develop enviable connections and maintain rewarding relationships across print, broadcast, and digital media, as well as within the industries we service.

Finn Partners is an award-winning global public relations and integrated marketing agency.  The position is located in our New York Maverick luxury travel public relations and digital team and we seek applicants who already reside in that metropolitan area. The role can be 100% onsite work in the NY Office, or, can be a hybrid of sometimes working onsite in the NY Office and sometimes working from your home in the NYC metropolitan area - whichever the candidate chooses. 

The AAE will proactively develop media relationships to garner impressive placements in national, regional, trade media (print, broadcast and online).  We require someone who is a quick learner, rapidly executes tasks effectively, loves to multi-task, is detail oriented, enjoys working in a fast-paced environment, and who is able to travel to client locations, participate in press trips and attend client events as needed.  The AAEs must have a passion for the luxury travel and the hospitality industry, enjoy proactively reading and researching trends within the field, and have a knowledge of social media for use in client engagement.  At Finn Partners, an AAE also assists in researching and analyzing issues relevant to the client in supporting day-to-day public relations account activities and administration.  We encourage every team member to excel, and fast track, by impressing us with capabilities above the norm.  

Responsibilities:

• Support team members by handling daily account activities including client correspondence.
• Answer media lead inquiries, develop pitches and work with targeted media on story development.  Serve as the daily contact person for media and Travel PR clients. Handle standard media requests, maintain strong media relationships, and create and update media lists.
• Write and distribute basic materials including pitch letters, news releases, press releases, backgrounders, fact sheets, bios, newsletters, prepared remarks and program elements.
• Research and monitor client’s business and industry to maintain a current knowledge base.
• Assist in account administration duties such as client account activity reports. Prepare meeting agendas and meeting notes.
• Assist in research and preparation for new business pitches.
• Coordinate production and distribution of material with internal service departments to create print and video products.
• Organize and implement events and promotions for the client.
• Represent client at events or trade shows.
• Proactively develop relationships with external audiences (media, third party constituencies, etc.) to convey the client’s message.
• Assist in the mentorship and coaching of department Interns.
• Contribute to the success of FINN Partners Travel & Lifestyle division

Requirements:

• A bachelor's degree in PR, Communications, Marketing, English or related field.
• Prior PR agency work experience, or PR / Communications/ Journalism internship experience.
• Experience working with traditional and social media strategies and campaigns.
• Strong project management skills managing concurrent multiple projects.
• Strong oral and written communication skills (including PR writing and editing skills).
• Must be detail-oriented, organized, self-motivated, focused on achievement, a team player, professional/polished, enthusiastic, service-oriented, and eager to learn. 
• Strong ability to thrive in a fast-paced environment, effectively multi-tasking and delivering required results by deadlines.
• Must be able to travel for business as required by the dept., in accordance with Finn Partners policy.
• Experience using all Microsoft Office products.
• Prior experience in travel/tourism public relations is a huge plus but not required.

#LI-KM1

To Apply:

Please upload your resume, upload your cover letter detailing your luxury travel public relations prior work experience, and indicate your desired salary in $US Dollars.  While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.

About Finn Partners:

Finn Partners was launched in 2011 to realize Peter Finn's vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. Finn Partners specializes in the full spectrum of communications services, including digital and social media. Practice areas include arts, consumer lifestyle & sports, corporate social responsibility, education, health, manufacturing, technology, travel, and public affairs.

We are entrepreneurial-minded, global, and focused on integrated programs that bring to life the world-changing technologies, products, and services of our client partners.

Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for our employees to conduct career-meaningful work in a creative, fast-paced, collaborative, and fun environment. We "work hard and play nice".

Headquartered in New York City, the agency has 850+ employees, with offices in cities around the world, including Boston, Chicago, Detroit, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Francisco, Seattle, Shanghai, Singapore, and Washington D.C.

Enapter is a unique, fast growing and award-winning electrolyser manufacturer on a mission to replace fossil fuels with green hydrogen. We’re a big international team, driven and united by a common vision and guided by our core principles – urgency, simplicity and transparency. To learn about our plan to help flip global warming, please read the Enapter Whitepaper. If it thrills you as much as it thrills us, this position might be for you. 

We’re looking for a new addition to the team to work very closely with our executive management team, supporting them in disrupting the status quo with green hydrogen. If you like working and connecting with people, believe in green hydrogen and share a passion for building a better world, this role has your name on it!

Your tasks:

• Support the executive management in their daily routines by keeping an overview and ensuring that they always have all the relevant information at their fingertips
• Reading and analyzing letters, agendas, emails and determining significance; taking action in a timely manner.
• Organise, prepare for and follow-up on appointments, e.g., events, workshops, internal and external meetings
• Book and arrange travel, transport, and accommodation
• Answer and route incoming calls

Your profile:

• First things first: Enthusiasm for the part green hydrogen will play in tomorrow's world and Enapter's role in it
• Experience in executive assistance (preferably in a fast-growing environment)
• An eye for detail and an ability to keep people on track
• Excellent organizational and time management skills
• Proficiency with common office software
• Business fluency in German and English
• Getting-things-done mentality
• Quick comprehension

* You don't meet all the requirements listed, but you like the tasks and the working environment and think you are up to the challenges? Then get in touch anyway and tell us why. We look forward to hearing from you!

We offer:

• The opportunity to help shape the future of energy in one of the most dynamic companies in the hydrogen industry
• A market-oriented compensation package
• Lots of responsibility and creative freedom
• Truly flat hierarchies and great, green colleagues

We know that diverse groups drive progress faster. Asa company with focus on R&D, this is particularly important to us and why we embrace and celebrate diversity. We explicitly welcome any application that brings additional perspectives to Enapter. So, if you believe that you can draw from your unique background and experiences to add new perspectives to our team, please tell us about this. We look forward to hearing from you!

Do you gain immense satisfaction as an Executive Assistant when you are able to effectively and efficiently manage hectic and complex schedules?

We have an exciting opportunity for an EA that is looking to work with an incredibly accomplished entrepreneur that is starting their own brand and needs support on both a personal and professional level.

This EA needs to beon pointand experienced in what it takes to effectively manage multiple calendars while maintaining constant communication with your leader. You don’t let things fall through the cracks, and if they do you are the first to own a mistake. 

You have to have a strong sense of collaboration to excel in this role. You wouldn’t be working with a leader that doesn’t want the highlighted version of things, but rather wants to be part of the process. This leader wants to see the cracks so they can be part of the filling process.

You won’t be on an island in this position, but you can’t lack initiative either.

If you are an empathetic, caring, and highly competent Executive Assistant, we want to hear from you!

This is a part-time 1099 Contractor role paying $23/hour for 20 hours a week

Ideal Teammate:

• Emotionally Intelligent and Diligent
• Accountable and Reliable
• Preserves through chaos, but knows when to ask questions
• Resourceful and a Thorough Communicator
• Proficient in providing multiple solutions when problems arise
• Eager to Collaborate without taking edits personally
• Experienced in Optimizing a Leader’s Time

Responsibilities:

• Email Management
• Calendar and Schedule Management
• Managing communication between internal teams and vendors
• Some personal tasks (scheduling personal travel and appointments)
• Creation and Management of CRM for company
• Act as a Guardian of her time

Deal Breakers:

• If Project Management feels overwhelming to you
• If taking the lead isn’t your thing when it comes to tasks
• If you are easily flustered
• You don’t know the secret code is AN
• Taking things personally
• Unable to finish tasks to completion
• Treating others like a number instead of a person

Tech Stack and Fluencies

• CRM Platforms
• Asana
• Slack
• G-Suite
• Exceptional Email Etiquette

The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

Are you a guardian of time? Is the most valued part of your role as an Executive Assistant that you are able to protect and provide a level of security for your leader? 

If so, keep reading.

We need a numbers-minded EA with experience in the accounting industry, and you must have experience with tools like Carbon Liscio. If you are able to couple those industry skills with the innate ability to be a protector and guardian of your Executive’s time, this is the role for you.

Our client is looking to work with an EA that does what they say they will do. This will include managing client schedules, being relationship-based, and understanding the importance of follow-through.

If you enjoy the small business culture, and in turn have the ability to wear different hats if needed, we highly encourage you to apply. 

This is a part-time 1099 Contractor role paying $23/hour for 10 hours a week. 

Ideal Teammate:

• Emotionally Intelligent and Diligent
• Accountable and Reliable
• Familiar and already embedded in the Accounting space
• Exceptionally organized and resourceful
• Has a passion for learning and reading
• Versed in Content Mining
• Makes their Clients feel like a priority instead of a task
• Experienced in Optimizing a Leader’s Time

Responsibilities:

• Email Management
• Calendar and Content Schedule Management
• Mining Content
• Newsletters and Blog Posts
• Manage Content Timelines
• Act as a Guardian of her time

Deal Breakers:

• If planning ahead, or Project Management feels overwhelming to you
• If you aren’t detail-oriented
• You don't know the secret code is AT
• If you are easily flustered
• Taking things personally
• Unable to finish tasks to completion
• Treating others like a number instead of a person

Tech Stack and Fluencies

• Carbon Liscio
• G-Suite
• Exceptional Email Etiquette

The role requiresat least 3 years (preferably 5 years) of experience. We want our right fit to start as soon as possible, but we will spend the necessary time to make sure it’s a great match for everyone. We move as fast as you do. 

We can’t wait to meet you!

#LI-Remote

Dear Builders, Rule-Breakers & Adventurers: WE WANT YOU

Here at Sugatan, we believe in co-creating with passionate builders who love building something extraordinary out of nothing purely driven by the love of our crafts.

It all started with a ludicrous question. How can we turn $1 into $3? Through the relentless pursuit of the answer, we’ve since turned $62 million into $180 million to date, empowering humans, communities & movements throughout our journey.

The Sugatan culture is all about cultivating unique experiences collectively as a superorganism as we face a multitude of challenges together whilst profits are reinvested back into funding exciting projects we love.

It’s a self-evolving, self-realizing organization that paves the path for others to follow.

So are you ready to step up and step into your element? Walk with us.

ABOUT THE POSITION:

Work within a fast-paced, ambitious marketing team that has driven a beauty brand’s growth 6x this year alone.

Working together with the Scrum Master, you’re going to be working with a cross-functional, cross-continental remote team consisting of Media Buyers, Copywriters, Video Producers, Graphic Designers, Email Strategists, Developers, Brand Strategists & Influencer Marketing Strategists.

You are resilient in your conquest to support a safe environment for fast experimentation, making mistakes, and are capable of bouncing back in the face of stress, adversity, or change and create empathetic environments. As an assistant, it’s important to understand that you will need to be available during your determined hours, and in case of emergencies, you’re flexible and can hop in to take care of the situation.

You’ll be learning as you go, from our Scrum Master and performance team, so you should be prepared to learn and embrace new skills. Last (but not least) you are a collaborative team player, ready to co-create values and knowledge.

Responsible for:

• Execution of the Marketing Calendar
• Clarifying and implementing priorities when not everything can be done at once - both with regard to time and scope
• Protects, guides maintains, & enforces the Agile Framework alongside the Scrum Master
• Supports Scrum Master in all the aspects of weekly Scrums
• Supports Scrum Master in all the aspects of weekly Scrums
• Facilitate Sprint Planning meetings, daily scrums, sprint retrospectives
• Optimizes the Agile Framework based on the custom needs of the team/stakeholder/customer relationship
• Follow data measurement and analysis processes
• Help to implement & execute communication flows to keep all international, remote team members aligned with day-to-day changes on a frequent basis
• Create Google Slides as a facilitation tool during Team Meetings
• Removes obstacles/impediments that block speedy execution & delivery
• Navigating through multiple layers of organizational complexity

Requirements/Qualifications:

• Minimum 2 years of experience as an assistant manager or Project Management in the Digital Space
• (Ideally) Working with eCommerce
• Has intermediate to advanced experience level with Asana
• Experience with the following: Google Calendar, Zoom Management, Slack Management, Google Drive Suite (Word, Excel, Slide)
• High-energy, outgoing, can-do personality, ability to prioritize and triage real-time demands of ongoing marketing projects, campaigns and company initiatives.
• You tend to organize on your down-time because you’re a highly organized individual
• You have a track record of leading a team to hit deadlines in a fast-paced, dynamic environment
• Fluent verbal and written command of the English language
  

Benefits:

Here at Sugatan, we offer you a very comfortable life that comprises of such things as:

• Ability to grow & develop yourself at the speed you like & do that with a group of an amazing, like-minded team
• Fully remote & fully flexible working schedule. Work in Colombia, work in Bali, work in Italy - wherever your self-being feels the happiest
• Potential to unlock a bonus pool based on performance
• Grow into a SCRUM Master for your own clients