Job Description
insightsoftware is looking for an experienced Executive Assistant to support our C suite leaders. You will report into the Executive Assistant, Lead and will be a fully remote role.
- Perform calendar management by planning and scheduling meetings, conferences, and travel
- Make travel arrangements including airfare, lodging, and transportation
- Produce usable information by transcribing, formatting, editing, and delivering text, data, and graphics
- Represent the executive team
- Maintain a high level of confidence by protecting confidential information
- Complete several projects such as collecting and organizing information, compiling reports or presentations
- Carry out personal requests
- Open, sort, and distribute incoming correspondence, including faxes and email
- Contribute to team effort by accomplishing related results
How will you do it?
- Quality Management – Work output, including written correspondence, reports, and presentations, is of the highest quality
- Organizational Support – Skilled at planning and organizing meetings, events, and travel
- Confidentiality – High degree of integrity and strong ability to protect confidential information
- Personal Presence – Ability to conduct yourself in a professional manner and interact with varying levels of senior leadership
- Project Management – ability to coordinate multiple work streams and provide active follow-up on deliverables requested by the executive
- Proactive Vision – Ability to anticipate needs of the executive and the executive team and "see around corners" to ensure seamless execution of activities.
Qualifications
- Bachelor's degree or equivalent experience
- Experience working with Board of Directors
- Effective communication, presentation, decision-making, time management, organizational, and problem-solving skills
- Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
- Ability to multitask and prioritize daily workload
- 3+ years of administrative and/or project management experience
- Expense Reports and Budgeting
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